Ready Mixed Concrete

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Agency:	City of Kalamazoo
State:	Michigan
Level of Government:	State & Local
Category:	56 - Construction and Building Materials
Opps ID:	NBD11717897053913155
Posted Date:	Apr 17, 2024
Due Date:	May 9, 2024
Solicitation No:	Reference number: 75070-014.0
Source:	Members Only

Closing date May 09, 2024, 03:30 PM

Reference number 75070-014.0
Status Open
Summary It is the City's intent to enter into a one (1) year term contract for ready mixed concrete. Deliveries shall be made by order releases for the requesting division. Department participants in this contract are Public Services. Infrequent use may be required by other divisions.

75070-014.0-Bid document (PDF, 621KB)

75070-014.0-Specifications (PDF, 54KB)

INTENT AND SCOPE

It is the City's intent to enter into a one (1) year term contract for ready mixed concrete. Deliveries shall be made by order releases for the requesting division. Department participants in this contract are Public Services. Infrequent use may be required by other divisions.

CONTRACT PERIOD AND EXTENSIONS

The contract shall be in effect for a one (1) one-year period, commencing on or about July 1, 2024, and continue through June 30, 2025.

The City may opt to extend this contract for a four (1) one-year periods. All extenÂ¬sions shall be upon mutual agreement of both parties.

The City from time to time may find it necessary to continue this contract on a month-to-month basis only, not to exceed a six-month period. Such month-to-month extended periods shall be by mutual agreement of both parties with all provisions of the original contract, or any extension thereof, remaining in full force and effect. All contracts, extensions and cost increases are subject to availability of funds and the approval of the City Commission.

Attachment Preview

Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

INVITATION FOR BID (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

PROJECT NAME: Ready Mixed Concrete

BID REFERENCE #: 75070-014.0

IFB ISSUE DATE: April 17, 2024

BID DUE/OPENING DATE: May 9, 2024 @ 3:30 p.m. Local Time

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this IFB should be directed to:

Department Contact: Tom Palumbo,

Public Services - Engineering (269) 337-8697 or

palumbot@kalamazoocity.org

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for

submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments

contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly

executed bid shall constitute the contract between the City and the successful bidder when approved and

accepted on behalf of the City by an authorized official or agent of the City. Please review the bid document

as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested

herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly

identified and sealed envelope to the Purchasing Division at the above address. BIDS MUST BE

RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City

reserves the right to postpone the bid opening for its own convenience.

SECTION

Statement of No Bid

Instructions to Bidders

TABLE OF CONTENTS

PAGE #

APPENDICES

Appendix A

1-2

Appendix B-Material Requirements

Bid & Award Pages

3-8

III

Specifications and Requirements 9 - 11

Indemnity and Insurance

12 - 13

Terms & Conditions

14 - 18

CITY OF KALAMAZOO – INVITATION FOR BIDS

Ready Mixed Concrete

Bid Reference No: 75070-014.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form

immediately. Your response will assist us in evaluating all responses for this important project and to improve

our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any reason

you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and returned

to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will

assume that you can no longer supply this commodity/service, and your name will be removed from this

bid list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Invitation for Bid.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

_____

Other (specify below).

REMARKS: ___________________________________________________________________________

______________________________________________________________________________________

SIGNED: _________________________________ NAME: ___________________________________

(Type or Print)

TITLE: __________________________________ DATE: ___________________________________

FIRM NAME: _________________________________________________________________________

(if any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO – INVITATION FOR BIDS

Ready Mixed Concrete

Page 1

Bid Reference No: 75070-014.0

SECTION I

INSTRUCTIONS TO BIDDERS

1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine the

specifications and shall fully inform themselves as to all existing conditions and limitations. The bidder

shall indicate in the bid the sum to cover the cost of all items included on the bid form.

2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or extension

already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed out and the

new unit price or extension entered above or below and initialed by the bidder with ink. The bid shall be

legally signed and the complete address of the bidder given thereon.

All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project

name, bid opening date and time. Bids opened by mistake, due to improper identification, will be so

documented and resealed. The Purchasing Division will maintain and guarantee confidentiality of the

contents until the specified opening date and time. Bids submitted electronically will not be accepted.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the meaning or

interpretation of the Invitation for Bids (IFB) and attachments must be requested in writing, at least 5

business days before the bid opening so a reply may reach all prospective bidders prior to the submission

of bids. Any information given to a prospective bidder concerning the IFB will be furnished to all

prospective bidders as an amendment or addendum to the IFB if such information would be prejudicial to

uninformed bidders. Receipt of amendments or addenda by a bidder must be acknowledged in the bid by

attachment, or by letter or fax received before the time set for opening of bids. Oral explanation or

instructions given prior to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be considered

in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken if payment is

made within the discount period, even though not considered in evaluation of the bid.

5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized representative,

provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is

made prior to the exact time set for receipt of bid. No bid may be withdrawn for at least ninety (90) days

after bid opening.

6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or any

changes, insertions or omissions to the terms and conditions, specifications or any other requirement of

this IFB may be considered non-responsive, and at the option of the City, result in rejection of the alternate

bid.

7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for receipt

will not be considered. (Note: The City reserves the right to consider bids that have been determined by

the City to be received late due to mishandling by the City after receipt of the bid and no award has been

made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall prevail.

9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

9.1. Mail your bid, to be received before the bid due date and time indicated in the bid document, to

the City of Kalamazoo at the following address:

CITY OF KALAMAZOO – INVITATION FOR BIDS

Ready Mixed Concrete

Page 2

Bid Reference No: 75070-014.0

City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the bid

document.

9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest corner

of City Hall (see photos below) before the bid due date and time indicated in the bid document.

1. Open drop box located at City Hall.

2. Insert SEALED BID here.

10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the City of

Kalamazoo website within 24 hours after the bid opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid

tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO – INVITATION FOR BIDS

Ready Mixed Concrete

Page 3

Bid Reference No: 75070-014.0

SECTION II

BID AND AWARD

The undersigned having become thoroughly familiar with and understanding all of the bid/contract documents

incorporated herein, agrees to provide ready mixed concrete to the City of Kalamazoo for the following unit

prices:

1. MATERIAL AND COSTS

NAME OF MIXED

EST QTY

UNIT PRICE

EXTENDED PRICE

A. MDOT P-NC – A/E

1000 cubic yards $ __________

$ ____________

B. MDOT P1 – A/E

500 cubic yards

$ ___________

$ ____________

C. MDOT P2 – A/E

1000 cubic yards $ ___________

$ ____________

D. MDOT S1 – A/E

500 cubic yards

$ ___________

$ ____________

E. MDOT D – A/E

500 cubic yards

$ ___________

$ ____________

F. MDOT FLOWSAND

100 cubic yards

$ ___________

$ ____________

G. 6AA LIMESTONE

(Dry Bulk Delivered)

500 tons

$ ___________

$ ____________

H. 6AA LIMESTONE

50 cubic yards

(Fluidized, wet, concrete truck delivered)

$ ___________

$ ____________

I. 6A STONE

50 cubic yards

(Fluidized, wet, concrete truck delivered)

$ ___________

$ ____________

GRAND TOTAL

$ ____________________

NOTES:

Ready mixed concrete Mixed MDOT P-NC – A/E shall be delivered to the designated job site within _________

(circle one --hours/minutes) from the time of notification by the using agency. In any event, delivery time shall

not exceed THREE (3) hours after notification by the City of Kalamazoo 24 hours per day, seven days a week

including all holidays.

Ready mixed concrete Mixed ALL OTHER MIXEDES & MATERIALS shall be delivered to the designated

job site within _________ (circle one --hours/minutes) from the time of notification by the using agency. In any

event, delivery time shall not exceed EIGHT (8) hours after notification by the City of Kalamazoo 24 hours per

day, seven days a week including all holidays.

24/7 after hours and holidays contact number________________________________________________

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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