Fiber Optic Cable Extension at the Mesquite Metro Airport Addendum 1
| Agency: | City of Mesquite |
|---|---|
| State: | Texas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD13388228399816256 |
| Posted Date: | Mar 20, 2024 |
| Due Date: | Mar 28, 2024 |
| Solicitation No: | RFP I188-2024 |
| Source: | Members Only |
| opening date | bid number | description |
| March 28th |
RFP I188-2024
Proposal Documents Addendum 1 |
Fiber Optic Cable Extension at the Mesquite Metro Airport
purchasing@cityofmesquite.com |
Attachment Preview
REQUEST FOR PROPOSALS RFP NO. I188-2024
CLOSING DATE AND TIME: MARCH 28, 2024 - 2:00 P.M.
FIBER OPTIC CABLE EXTENSION AT THE MESQUITE METRO AIRPORT
PROPOSALS SHALL BE SUBMITTED ON THIS FORM
The City of Mesquite, Texas invites sealed proposals from all qualified vendors desiring to furnish the City with the Fiber
Optic Cable Extension at the Mesquite Metro Airport, complying with the following specifications as listed herein.
A pre-proposal conference will be held at 10:00 a.m. on Monday, March 18, 2024, located at 1340 Airport Blvd, Mesquite,
TX 75181. Although it is not required, prospective Proposers are encouraged to attend this conference.
A sealed copy of the proposal may be submitted by courier or hand delivered to Ryan Williams, Manager of Purchasing,
City of Mesquite, 757 N. Galloway Avenue – 2nd Fl, Mesquite, Texas 75149. Proposals may also be mailed to Ryan
Williams, Manager of Purchasing, City of Mesquite, P.O. Box 850137, Mesquite, Texas 75185-0137. Mark envelope in
lower left corner "RFP No. I188-2024; Fiber Optic Cable Extension at the Mesquite Metro Airport,” so that the proposals
will not be opened until the appointed hour. Proposals submitted must be received before proposal closing on Thursday,
March 28, 2024, at 2:00 p.m. Faxed or emailed proposals will not be accepted.
GENERAL CLAUSES AND CONDITIONS
1. If you have questions regarding the preparation of your proposal, you may contact
purchasing@cityofmesquite.com.
2. Vendors who do not respond to this particular proposal, but who want to remain on our mailing list for future
opportunities shall indicate “NO PROPOSAL” on the face of this page by putting the date and signed by the
authorized representative of your company and return this page to the Purchasing office. Your assistance in this
matter is greatly appreciated.
3. Protection of Resident Workers: The City of Mesquite actively supports the Immigration and Nationality Act (INA),
which includes provisions addressing employment eligibility, employment verification, and nondiscrimination.
Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and
nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification
Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under
the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform
such services or employment.
4. Laws and Ordinances: The Contractor shall at all times observe and comply with all Federal, State and local laws,
ordinances and regulations which in any manner affect the Contract or the work and shall indemnify and save
harmless the City against any claim arising from the violation of any such laws, ordinances and regulations whether
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by the Contractor or his employees.
5. Proposals must be received as three (3) originals plus one (1) digital copy on a USB flash drive, prior to the closing
date and time to be considered. Proposals must be submitted in sufficient time to be received and time-stamped
at the above location on or before the published date and time shown on the RFP. The City of Mesquite will not
be responsible for mail delivered from the post office. Proposals received after the published time and date
cannot be considered and will be returned unopened.
6. Proposals will be received and publicly acknowledged at the location, date and time stated above. Only the name
of the proposers responding to this request for proposal shall be released at the proposal opening. Other
information submitted by the proposer shall not be released by the City during the proposal evaluation process
or prior to contract award. At no time will confidential information, as noted by the proposer, be released.
7. Proposer shall attach official documentation from the State of Texas or other qualified certification agency of
M/WBE status of your company with proposal. This data is for informational purposes only and will not affect the
proposal award.
8. A completed W-9 form will be required and submitted with proposal.
9. In submitting an offer, respondent certifies that they have not participated in, nor have they been party to any
collusion, price fixing or any other illegal or unethical agreements with any company, firm or person concerning
the pricing offered.
10. The attached Non-Exclusion Affidavit for General Contractors must be signed, notarized, and submitted with bid
proposal.
11. A representative of the proposing entity who is authorized to enter into contract on behalf of the proposing entity
must manually sign proposals in ink. The person signing the proposal must indicate his/her title along with
signature. Proposals received without proper signature will not be considered.
12. Any ambiguity in the bid proposal as a result of omission, error, lack of clarity or non-compliance by the proposer
with specifications, instructions and all conditions shall be construed in favor of the City.
13. The City of Mesquite reserves the right to reject any and all proposals, waive formalities and to make award of bid
proposal as may be deemed to the best advantage of the City. No proposal may be withdrawn within forty-five
(45) days after date of opening.
14. This Contract may be terminated at any time with thirty-(30) day’s written notice by either the City of Mesquite
or successful proposer.
15. The City is not liable for any cost incurred by Proposers in replying to this RFP. This includes costs to determine
the nature of the proposal, submitting, negotiating, presentations or any other costs a vendor would incur in
responding to the RFP.
16. Proposers shall complete all information requested and blanks provided shall be filled in on the provided forms.
Failure to completely describe the merchandise being proposed may result in rejection of your proposal.
17. The City is exempt from all sales and excise taxes.
18. The City of Mesquite reserves the right to evaluate variations from these specifications. If exceptions are made,
proposer shall state wherein the merchandise fails to meet these specifications. Failure to completely describe
the merchandise being proposed may result in rejection of your proposal.
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19. It shall be understood all proposals, responses, inquiries, or correspondence relating to or in reference to this RFP,
and all reports, charges and proposal or referencing information submitted in response to this RFP shall become
the property of the City and will not be returned. All restrictions on the use of data contained within a proposal
and all confidential information must be clearly stated in the RFP. Proprietary information submitted in a
proposal, or in response to the RFP, will be handled in accordance with the Texas Open Records Law and other
applicable state statutes.
20. It is the vendor’s responsibility to check for any addendums that might have been issued before the proposal
closing date and time.
21. Cooperative Purchasing: As permitted under the Texas Local Government Code, Chapter 791025, other
government entities may wish to also participate under the same terms and conditions contained in this contract
(piggyback). Each entity wishing to piggyback must have prior authorization from the City of Mesquite and vendor.
If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity
requiring supplies/services. The City of Mesquite shall not be held responsible for any orders placed, deliveries
made or payment for supplies/services ordered by these entities. Each entity reserves the right to determine
their participation in this contract.
Successful proposer agrees to extend prices to all entities that have entered into or will enter into joint purchasing
interlocal cooperation agreements with the City of Mesquite _______Yes _______No.
22. The proposal evaluation process will occur after the closing date. The City’s evaluation and clarification process
will commence. An evaluation team will review the proposals. Financial terms will not be the sole determining
factor in this award. Other criteria described in this RFP will be considered, as well as any other factors the
evaluation team determines may affect the suitability of the proposal for the City’s requirements. A Proposer’s
submission of a proposal constitutes their acceptance of the evaluation technique.
23. The insurance requirements are included in the proposal document. Proposers agree to provide and to maintain
the required types of insurance for the term of the contract. An original certificate of insurance will be required
within 10 business days by the apparent low proposer once notification has been received.
24. The Contract is included for proposer’s information so that proposers may be familiar with its contents and
requirements. Proposer shall not fill in or execute the contract at time of proposal submittal. Upon award of
the proposal, the awarded vendor will be required to execute the contract.
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SPECIAL PROVISIONS
1. The successful proposer’s rights and duties awarded by the contract may not be assigned to another without
written consent of the City signed by the City’s authorized agent. Such consent shall not relieve the assigned of
liability in the event of default by the assignee.
2. Any deviations from specifications and alternate proposals must be clearly shown with complete information
provided by the proposer. They may or may not be considered by the City.
3. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications
stated in the resulting contract. All change orders to the contract will be made in writing and shall not be effective
unless signed by an authorized representative of the City.
4. The City shall have the right to modify this order subject to an adjustment in the price in accordance with the
applicable provisions of the purchase order, if any, or pursuant to mutual agreements. No agreement or
understanding to modify this order shall be binding on the City unless it is in writing and signed by an authorized
representative of the City.
5. The City reserves the right to require additional technical and pricing information and negotiate all elements,
which comprise the Vendor’s proposal to ensure that the best possible consideration be afforded to all concerned.
The City reserves the right to accept all or part of any proposal, to reject any or all proposals and to re-solicit for
proposals.
6. All questions must be submitted via email at purchasing@cityofmesquite.com by 12:00 pm on Wednesday, March
20, 2024, prior to proposal closing date.
7. Proposers shall submit a total of five (5) references.
8. Proposers shall fill out the following required documents, as noted in the bid proposal. If the following forms are not
included, the bid proposal may be considered non-responsive.
Check List:
Conflict of Interest Questionnaire
Non-Exclusion Affidavit for General Contractors
Prohibition on Contracts with Companies Boycotting Israel
References
IRS W-9
Secretary of State Filing Certificate/Partnership Agreement
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CONTRACTING WITH THE CITY OF MESQUITE
Updated: January 8, 2016
Conflict of Interest Questionnaire
And Disclosure of Interested Parties (Form 1295)
YOU WILL BE REQUIRED TO COMPLY WITH THE FOLLOWING:
Chapter 176 of the Texas Local Government Code is an ethics law that was initially enacted by the Texas Legislature with
HB 914 in 2005 that requires disclosure of employment and business relationships local government officers may have
with contractors, consultants and vendors who conduct business with local government entities. The law applies to any
written contract for the sale or purchase of real property, goods, or services. Further information regarding Texas Conflict
of Interest laws and the Conflict-of-Interest Questionnaire (FORM CIQ) can be found at the Texas Ethics Commission web
site at the following web address:
https://www.ethics.state.tx.us/filinginfo/1295/
PLEASE COMPLETE THE ATTACHED FORM CIQ AND SUBMIT WITH YOUR RESPONSE.
Section 2252.908 of the Texas Government Code was enacted in 2015, by the Texas Legislature pursuant to HB 1295,
which provides that a governmental entity may not enter into certain contracts with a business entity on or after January
1, 2016, unless the business entity submits a disclosure of interested parties (FORM 1295) to the governmental entity at
the time the business entity submits the signed contract to the governmental entity. Further information regarding the
disclosure of interested parties law and FORM 1295 can be found at the Texas Ethics Commission web site at the following
web address:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
PLEASE DO NOT COMPLETE FORM 1295 UNTIL YOU HAVE BEEN NOTIFIED OF CONTRACT AWARD AND REQUESTED TO
ELECTRONICALLY FILE FORM 1295 WITH THE TEXAS ETHICS COMMISSION.
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