Evans Recreation Center: Entrance Improvements
| Agency: | City of Mesquite |
|---|---|
| State: | Texas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD13388827106160455 |
| Posted Date: | Apr 25, 2024 |
| Due Date: | May 7, 2024 |
| Solicitation No: | RFP 2024-084 |
| Source: | Members Only |
| opening date | bid number | description |
| May 7th |
RFP 2024-084
Bid Specifications Project Manual drawings Pre-Bid Attendees |
Evans Recreation Center: Entrance Improvements
Purchasing@cityofmesquite.com |
Attachment Preview
REQUEST FOR PROPOSALS (RFP) NO. 2024-084
CLOSING DATE AND TIME: May 7, 2024 – 2:00 P.M.
EVANS RECREATION CENTER: ENTRANCE IMPROVEMENTS
PROPOSALS SHALL BE SUBMITTED ON THIS FORM
The City of Mesquite, Texas invites sealed proposals from all qualified vendors desiring to furnish the City with the EVANS
RECREATION CENTER: ENTRANCE IMPROVEMENTS complying with the following specifications as listed herein.
A pre-proposal conference will be held for this project on Tuesday, April 23, 2024, at 2:00 pm at the Evans Recreation
Center,1116 Hillcrest Street, Mesquite, TX 75149. This will be Bidders opportunity to review existing site conditions with
the Project Manager, Bob Blankenship (972-740-7436 or rblanken@cityofmesquite.com). Although it is not required,
prospective Proposers are encouraged to review the site conditions.
A sealed copy of the bid proposal may be submitted by courier or hand delivered to Ryan Williams, Manager of Purchasing,
City of Mesquite, 757 N. Galloway, Mesquite, Texas 75149. Proposals may also be mailed to Ryan Williams, Manager of
Purchasing, City of Mesquite, P.O. Box 850137, Mesquite, Texas 75185-0137. Mark envelope in lower left corner "RFP
NO. 2024-084: EVANS RECREATION CENTER: ENTRANCE IMPROVEMENTS, so that the proposals will not be opened until
the appointed hour. Proposals may also be submitted by courier, hand delivered in a sealed envelope or box to Ryan
Williams, Manager of Purchasing, City of Mesquite, 757 N. Galloway Avenue, Mesquite, Texas 75149. Proposals submitted
must be received before proposal closing on Tuesday, May 7, 2024, at 2:00 pm. Faxed bid proposals will not be accepted.
GENERAL CLAUSES AND CONDITIONS
1. If you have questions regarding the preparation of your proposal you may contact:
purchasing@cityofmesquite.com.
2. Vendors who do not respond to this particular proposal, but who want to remain on our mailing list for future
opportunities shall indicate “NO PROPOSAL” on the face of this page by putting the date and signed by the
authorized representative of your company and return this page to the Purchasing office. Your assistance in this
matter is greatly appreciated.
3. Protection of Resident Workers: The City of Mesquite actively supports the Immigration and Nationality Act (INA)
which includes provisions addressing employment eligibility, employment verification, and nondiscrimination.
Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and
nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification
Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under
the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform
such services or employment
4. Laws and Ordinances: The Contractor shall at all times observe and comply with all Federal, State and
local laws, ordinances and regulations which in any manner affect the Contract or the work, and shall
indemnify and save harmless the City against any claim arising from the violation of any such laws,
ordinances and regulations whether by the Contractor or his employees.
5. Proposals must be received as one (1) original and one (1) copy, on this form, prior to the closing
date and time to be considered. Proposals must be submitted in sufficient time to be received and time-
stamped at the above location on or before the published date and time shown on the RFP. The City of
Mesquite will not be responsible for mail delivered from the post office. Proposals received after the
published time and date cannot be considered and will be returned unopened.
6. Proposals will be received and publicly acknowledged at the location, date and time stated above. Only
the name of the proposers responding to this request for proposal shall be released at the proposal
opening. Other information submitted by the proposer shall not be released by the City during the
proposal evaluation process or prior to contract award. At no time will confidential information, as noted
by the proposer, be released.
7. Proposer shall attach official documentation from the State of Texas or other qualified certification agency
of M/WBE status of your company with bid/proposal. This data is for informational purposes only and will
not affect the bid proposal award.
8. A completed W-9 form will be required within five business days by the apparent low proposer once
notification has been received.
9. In submitting an offer, respondent certifies that they have not participated in nor have they been party to
any collusion, price fixing or any other illegal or unethical agreements with any company, firm or person
concerning the pricing offered.
10. The attached Non-Exclusion Affidavit for General Contractors must be signed, notarized and submitted
with bid proposal.
11. A representative of the proposing entity who is authorized to enter into contract on behalf of the
proposing entity must manually sign proposals in ink. The person signing the proposal must indicate
his/her title along with signature. Proposals received without proper signature will not be considered.
12. The prices quoted in this bid proposal shall be F.O.B. Mesquite and cover costs for packaging, delivery,
and handling, REGARDLESS OF THE SIZE OF ORDER, to the project site, Evans Recreation Center at 1116
Hillcrest Street, Mesquite, TX.
13. Any ambiguity in the bid proposal as a result of omission, error, lack of clarity or non-compliance by the
proposer with specifications, instructions and all conditions shall be construed in favor of the City.
14. The City of Mesquite reserves the right to reject any and all proposals, waive formalities and to make
award of bid proposal as may be deemed to the best advantage of the City. No proposal may be
withdrawn within forty-five (45) days after date of opening.
15. This Contract may be terminated at any time with thirty-(30) days written notice by either the City of
Mesquite or successful proposer.
16. The City is not liable for any cost incurred by Proposers in replying to this RFP. This includes costs to
determine the nature of the proposal, submitting, negotiating, presentations or any other costs a vendor
would incur in responding to the RFP.
17. Proposers shall complete all information requested and blanks provided shall be filled in on the provided
forms. Failure to completely describe the merchandise being proposed may result in rejection of your bid
proposal.
18. The City is exempt from all sales and excise taxes.
19. The City of Mesquite reserves the right to evaluate variations from these specifications. If exceptions are
made, proposer shall state wherein the merchandise fails to meet these specifications. Failure to
completely describe the merchandise being proposed may result in rejection of your proposal.
20. It shall be understood all proposals, responses, inquiries or correspondence relating to or in reference to
this RFP, and all reports, charges and proposal or referencing information submitted in response to this
RFP shall become the property of the City and will not be returned. The City will use discretion with regard
to disclosure of proprietary information contained in any response but cannot guarantee information will
not be made public. As a governmental entity, the City is subject to making records available for
disclosure.
21. All restrictions on the use of data contained within a proposal and all confidential information must be
clearly stated in the RFP. Proprietary information submitted in a proposal, or in response to the RFP, will
be handled in accordance with the Texas Open Records Law and other applicable state statutes.
22. Quantities are estimated and based on projected usage. It is specifically understood and agreed that
these quantities are approximate and any increased quantities will be paid at the regular quoted price.
The contractor shall not have any claim against the City of Mesquite for any quantities ordered that are
less than the estimated bid proposal amount.
23. It is the vendor’s responsibility to check for any addendums that might have been issued before the
proposal closing date and time.
24. Cooperative Purchasing: As permitted under the Texas Local Government Code, Chapter 791025, other
government entities may wish to also participate under the same terms and conditions contained in this
contract (piggyback). Each entity wishing to piggyback must have prior authorization from the City of
Mesquite and vendor. If such participation is authorized, all purchase orders will be issued directly from
and shipped directly to the entity requiring supplies/services. The City of Mesquite shall not be held
responsible for any orders placed, deliveries made or payment for supplies/services ordered by these
entities. Each entity reserves the right to determine their participation in this contract.
Successful proposer agrees to extend prices to all entities that have entered into or will enter into joint
purchasing interlocal cooperation agreements with the City of Mesquite _______Yes _______No.
25. The proposal evaluation process will occur after the closing date. The City’s evaluation and clarification
process will commence. An evaluation team will review the proposals. Financial terms will not be the
sole determining factor in this award. Other criteria described in this RFP will be considered, as well as
any other factors the evaluation team determines may affect the suitability of the proposal for the City’s
requirements. A Proposer’s submission of a proposal constitutes their acceptance of the evaluation
technique.
26. The insurance requirements are included in the proposal document. Proposers agree to provide and to
maintain the required types of insurance for the term of the contract. An original certificate of insurance
will be required within 10 business days by the apparent low proposer once notification has been
received.
27. All Proposers must submit, with proposal, either a Bid Bond on the form provided herein, a Cashier’s Check
or Certified Check in the amount of five percent (5%) of the total bid proposal.
28. The Contract, Performance bond and Payment bond forms are included for proposer’s information so that
proposers may be familiar with their contents and requirements. Proposer shall not fill in or execute
these forms at time of proposal submittal. Upon award of the proposal, the awarded vendor will be
required to execute the contract.
SPECIAL PROVISIONS
1. The successful proposer’s rights and duties awarded by the contract may not be assigned to another
without written consent of the City signed by the City’s authorized agent. Such consent shall not relieve
the assigned of liability in the event of default by the assignee.
2. Any deviations from specifications and alternate proposals must be clearly shown with complete
information provided by the proposer. They may or may not be considered by the City.
3. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or
specifications stated in the resulting contract. All change orders to the contract will be made in writing
and shall not be effective unless signed by an authorized representative of the City.
4. The City shall have the right to modify this order subject to an adjustment in the price in accordance with
the applicable provisions of the purchase order, if any, or pursuant to mutual agreements. No agreement
or understanding to modify this order shall be binding on the City unless it is in writing and signed by an
authorized representative of the City.
5. The City reserves the right to require additional technical and pricing information and negotiate all
elements which comprise the Vendor’s proposal to ensure that the best possible consideration be
afforded to all concerned. The City reserves the right to accept all or part of any proposal, to reject any
or all proposals and to re-solicit for proposals.
6. All questions must be submitted via email by 2:00 p.m. on Tuesday , April 30, 2024, to Ryan Williams,
Manager of Purchasing at purchasing@cityofmesquite.com prior to proposal closing date.
7. Proposers shall submit a total of three (3) references.
8. Proposers shall fill out the following required documents, as noted in the bid proposal. If the following forms are
not included, the bid proposal may be considered non-responsive.
Check List:
Conflict of Interest Questionnaire
Non-Exclusion Affidavit for General Contractors
Prohibition On Contracts With Companies Boycotting Israel - House Bill 89 Form
References
Bid Bond, Performance Bond, Payment Bond
Schedule of Proposed Items
Contractor’s Signature Page
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