RFQ ARPA Manufactured Homes

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Agency:	State of Vermont
State:	Vermont
Level of Government:	State & Local
Category:	36 - Special Industry Machinery 54 - Prefabricated Structures and Scaffolding
Opps ID:	NBD14408789428875510
Posted Date:	Apr 19, 2024
Due Date:	Apr 24, 2024
Source:	Members Only

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFQ ARPA Manufactured Homes	04/22/2024 12:00PM		04/24/2024 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

REQUEST FOR QUOTE

American Rescue Plan Act ARPA federal aid funded pilot

project for the supply, delivery, set-up, and inspection of

two (2) manufactured homes in Newport/Coventry, Vermont

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

April 19, 2024

April 22, 2024 – 12:00 PM (EST)

April 24, 2024 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

Deborah Damore

E-MAIL:

sov.thepathforward@vermont.gov

USE SUBJECT: ARPA MANUFACTURED HOMES

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Quote (RFQ) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish a contract with one company to provide an

American Rescue Plan Act ARPA federal aid funded pilot project for the supply, delivery, set-up, and

inspection of two (2) manufactured homes in Newport/Coventry, Vermont.

1.2. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.3. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 4.1 below.

1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.6. SOURCE OF FUNDS: This is an American Rescue Plan Act ARPA federal aid funded pilot project for the

supply, delivery, set-up and inspection of one manufactured home in Newport/Coventry, Vermont. This

project shall require compliance with the Davis-Bacon Act. Wages shall be paid using rates no less than

those established under the Davis-Bacon prevailing wage rates. Residential Davis Bacon Wages for

Orleans County have been attached to this RFP.

If a bidder requires assistance in preparing their proposal, registering with SAM.gov or needs guidance on

socioeconomic certifications, the bidder may contact the Agency of Commerce & Community Development

(ACCD), Department of Economic Development (DED), APEX Accelerator. The Vermont APEX

Accelerator (formerly the Procurement Technical Assistance Center (PTAC)) specializes in helping small

businesses navigate the documentation associated with State and Federal procurement. There is no cost

to the Contractor for assistance provided by APEX Accelerator. Their website is:

https://accd.vermont.gov/economic-development/programs/ptac

2. DETAILED REQUIREMENTS:

The State’s requirements for this American Rescue Plan Act ARPA federal aid funded pilot project for the

supply, delivery, set-up and inspection of one manufactured home in Newport/Coventry, Vermont is set forth at

Attachment A: Scope of Work, which is attached separately to this RFQ and will become part of the resulting

Contract awarded from this RFQ. In responding to this RFQ, a Bidder’s Technical Response shall address its

capabilities relative to these specifications for award consideration.

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted. Prices quoted for printing are to include printing, binding,

wrapping, and packaging.

Revised March 22, 2024

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3.1. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.1.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.1.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

3.2. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

After consideration of all relevant factors, a bidder that demonstrates business practices that promote

clean energy and address climate change as identified in the Certification, shall be given favorable

consideration in the competitive bidding process. Such favorable consideration shall be consistent with

and not supersede any preference given to resident bidders of the State and/or products raised or

manufactured in the State, as explained in the Method of Award section. But, such favorable

consideration shall not be employed if prohibited by law or other relevant authority or agreement.

3.3. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may

award one or more contracts and reserves the right to make additional awards to other compliant bidders

at any time if such award is deemed to be in the best interest of the State. All other considerations being

equal, preference will be given to the following as identified in the applicable Certificate of Compliance.

3.3.1.purchase of goods, products, or materials produced in the United States (including but not limited to

iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of

applicable federal funds under 2 C.F.R. § 200.322).

3.4. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or

more bidders with which to negotiate a contract, based on the evaluation findings and other criteria

deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State

is not successful in negotiating a contract with a selected bidder, the State reserves the option of

negotiating with another bidder, or to end the proposal process entirely.

3.5. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the

preparation of a response to this solicitation and shall be responsible for all expenses associated with any

presentations or demonstrations associated with this request and/or any proposals made.

3.6. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State, including

the Standard Contract Form and Attachment C as attached to this solicitation for reference

3.6.1.Business Registration. To be awarded a contract by the State of Vermont a bidder (except an

individual doing business in his/her own name) must be registered with the Vermont Secretary of

State’s office https://sos.vermont.gov/corporations/registration/ and must obtain a Contractor’s

Business Account Number issued by the Vermont Department of Taxes http://tax.vermont.gov/ .

3.6.2.The contract will obligate the bidder to provide the services and/or products identified in its bid, at the

prices listed.

Revised March 22, 2024

Page 3 of 23

3.6.3.Payment Terms. Percentage discounts may be offered for prompt payments of invoices; however,

such discounts must be in effect for a period of 30 days or more in order to be considered in making

awards.

3.6.4.Quality. If applicable, all products provided under a contract with the State will be new and unused,

unless otherwise stated. Factory seconds or remanufactured products will not be accepted unless

specifically requested by the purchasing agency. All products provided by the contractor must meet

all federal, state, and local standards for quality and safety requirements. Products not meeting these

standards will be deemed unacceptable and returned to the contractor for credit at no charge to the

State.

3.7. SUBSTITUTION: Bidders may offer, in their bids, substitutes to items identified by a manufacturer’s

number or brand. When offering a substitution, bidder must describe any differences and provide

technical information that will assist in the State’s evaluation.

3.8. ENVIRONMENTAL INFORMATION: Bidders are requested to complete the Environmental Information

Form which is included in the Certificate of Compliance for this solicitation identifying the following for each

product being quoted:

a. Percent (%) of recycled content and post-consumer content; and

b. Mercury content certification.

3.9. WARRANTY: The manufacturer shall include with its proposal a written warranty for each product that it

intends to furnish. Warrantees must be based on commercial use, and shall extend for a minimum term

of one (1) year from the date a Product is available for use by the purchaser; however, longer term

warranties are desirable and will be given favorable consideration, all else being equal.

4. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are the

minimum requirements for State evaluation. These requirements are not intended to limit the content of a

Bidder’s proposal. Bidders may include additional information or offer alternative solutions for the State’s

consideration. However, the State discourages overly lengthy and costly proposals, and Bidders are advised to

include only such information in their response as may be relevant to the requirements of this solicitation.

4.1. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly directed not to

include any confidential information in their proposal submissions, except as specifically permitted below,

and so marked. By submitting a proposal in response to this RFQ, vendors acknowledge and agree to

abide by the terms and conditions outlined in this document, including the prohibition on submitting

confidential information. This prohibition reduces the burden on the State while preventing vendor-

confidential information from entering the public record.

4.1.1.Disclosure under Public Records Act. All information received by the State in response to this

RFQ will become part of the contract file and subject to Vermont public records law. Responses by

any proposer may become available to the public once a contract has been executed or otherwise

following conclusion of this procurement process, in accordance with the State’s Public Records Act,

1 V.S.A. § 315 et seq., or the State may choose to publicly post them.

4.1.2.Unsolicited Confidential Materials. This RFQ does not solicit bidder confidential information and

bidders are expressly prohibited from providing confidential information in response to this RFQ. All

materials furnished by bidders in response to this RFQ, including those marked as confidential by

bidders, are subject to disclosure if requested under the Public Records Act, or public posting.

4.1.3.State Not Responsible for Disclosure of Unmarked Vendor-Confidential Information. It is the

sole responsibility of the bidder to ensure that, other than where specifically directed or permitted by

this RFQ and accordingly marked as described below, no information that should not be publicly

disclosed is included in their proposal materials, including any 1) trade secrets or intellectual property,

2) proprietary financial or business information, 3) personal information, or 4) any other information

that should not be disclosed to the public. For example, bidders should avoid including specific

details of their proprietary technologies or methodologies that they consider confidential, and any

references to previous client engagements should be presented in a manner that does not disclose

the client's confidential information.

Revised March 22, 2024

Page 4 of 23

4.2. The bid should include a Cover Letter and Technical Response, Manufactured Home Unit Type and

Alternate Response, Certificate of Compliance and Price Schedule.

4.3. COVER LETTER:

4.3.1.Exceptions to Contract Terms and Conditions. If a Bidder wishes to propose an exception to any

terms and conditions set forth in the Standard Contract Form and its attachments, such exceptions

must be included in the cover letter to the RFQ response. Failure to note exceptions when

responding to the RFQ will be deemed to be acceptance of the State contract terms and conditions.

If exceptions are not noted in the response to this RFQ but raised during contract negotiations, the

State reserves the right to cancel the negotiation if deemed to be in the best interests of the State.

Note that exceptions to contract terms may cause rejection of the proposal, and that the State’s non-

rejection of a proposal on this basis does not indicate acceptance of the exceptions.

4.4. TECHNICAL RESPONSE. In response to this solicitation, a Bidder shall:

4.4.1.Provide details concerning your form of business organization, company size and resources.

4.4.2.Describe your capabilities and particular experience relevant to the solicitation requirements.

4.4.2.1. Identify all current or past State projects, if none, please mark N/A.

4.4.3.Identify the names of all subcontractors you intend to use, the portions of the work the subcontractors

will perform, and address the background and experience of the subcontractor(s), as per section

4.4.2 above.

4.5. MANUFACTURED HOME UNIT TYPE AND ALTERNATE RESPONSE

4.5.1.Contractor will submit specifications and photo of interior and exterior of each submitted

Manufactured Home; and,

4.5.2.Contractor will submit specifications and photo/tear sheet for each proposed alternate item.

4.6. REFERENCES. Provide the names, addresses, and phone numbers of at least three companies with

whom you have transacted similar business in the last 12 months. You must include contact names who

can talk knowledgeably about performance.

4.7. CERTIFICATE OF COMPLIANCE AND PRICE SCHEDULE: This form must be completed and submitted

as part of the response for the proposal to be considered valid.

5. SUBMISSION INSTRUCTIONS:

5.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page of this

solicitation. Late bids will not be considered.

5.1.1.The State may, for cause, issue an addendum to change the date and/or time when bids are due. If a

change is made, the State will inform all bidders by posting at the webpage indicated on the front

page of this solicitation.

5.1.2.There will not be a public bid opening. However, the State will record the name, city and state for any

and all bids received by the due date.

5.2. BID DELIVERY INSTRUCTIONS:

5.2.1.ELECTRONIC: Only Electronic bids will be accepted.

5.2.1.1. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email submission to

SOV.ThePathForward@vermont.gov. Bids must consist of a single email with a single, digitally

searchable PDF attachment containing all components of the bid. Multiple emails and/or

multiple attachments will not be accepted. There is an attachment size limit of 40 MB. It is the

Revised March 22, 2024

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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