Heating, Ventilation and Air Conditioning (HVAC) Test and Balance Services
| Agency: | Leon County School District |
|---|---|
| State: | Florida |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14828189441136127 |
| Posted Date: | Apr 4, 2024 |
| Due Date: | May 9, 2024 |
| Solicitation No: | 2418-2025 |
| Source: | Members Only |
| TYPE | Number | Name | PRE-BID CONFERENCE | Questions Due | Bids Due | Evaluation Team Meeting | Negotiation Meetings | Documents |
| ITB | 2418-2025 |
Heating, Ventilation and Air Conditioning (HVAC) Test and Balance Services |
|
4/18/2024
|
5/9/2024
|
|
|
Attachment Preview
Invitation to Bid (ITB)
Purchasing Department
3397 West Tharpe Street
Tallahassee, Florida 32303
purchasing@leonschools.net
Heating, Ventilation and Air Conditioning (HVAC)
Test and Balance Services
ITB 2418-2025
ITB Released: April 4, 2024
Deadline for Questions*: April 18, 2024
Bids Due*: 2:00 p.m. on May 9, 2024
Nancy Scott
Procurement Officer
*Timeline subject to change. Changes will be communicated through an addendum to this ITB (see Section 1.8)
Steps in the
ITB Process
Release of ITB
Written
Questions Due
Anticipated
Posting of Answers
to Submitted
Questions
Sealed Bids
Due and Opened
Anticipated Date
the District will
Advertise its
Notice of Award
Recommendation
ITB Timeline
Date and Time
April 4, 2024
April 18, 2024
April 23, 2024
May 9, 2024,
@ 2:00 P.M.
June 10, 2024
Location (if applicable)
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com/app/agencies/florida/leon-county-
schools-purchasing-department/procurement-
opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/
Submit to:
Nancy Scott, Procurement Officer
Subject: ITB 2418-2025, Heating, Ventilation and Air
Conditioning (HVAC) Test and Balance Services
Email: purchasing@leonschools.net
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com/app/agencies/florida/leon-county-
schools-purchasing-department/procurement-
opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/
Submit to:
Leon County Schools
Purchasing Department
Attn: Nancy Scott, Procurement Officer
ITB 2418-2025, Heating, Ventilation and Air Conditioning
(HVAC) Test and Balance Services
3397 W. Tharpe Street
Tallahassee, FL 32303*
*Also, the location for the Bid Opening
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com/app/agencies/florida/leon-county-
schools-purchasing-department/procurement-
opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/
Page 2 of 55
Table of Contents
ITB Timeline................................................................................................................................................................2
SECTION 1: Key Information .....................................................................................................................................6
1.1 Quick Facts.................................................................................................................................................6
1.2 Bidder Qualifications ..................................................................................................................................6
1.3 How to Contact Us (Procurement Rules and Information) .........................................................................6
1.4 Developing Your Bid...................................................................................................................................7
1.5 Submitting Your Bid....................................................................................................................................9
1.6 Bid Opening................................................................................................................................................9
1.7 Disposition of Bids ......................................................................................................................................9
1.8 Changes to the ITB ................................................................................................................................. 10
1.9 Protest Procedures.................................................................................................................................. 10
SECTION 2: Scope of Work .................................................................................................................................... 11
2.1 Background ............................................................................................................................................. 11
2.2 Procurement Overview/Requirements .................................................................................................... 11
2.3 Contract Term ......................................................................................................................................... 11
2.4 Bidder Responsibilities ............................................................................................................................ 11
2.5 Scope of Work ......................................................................................................................................... 12
2.6 Warranty .................................................................................................................................................. 14
2.7 Invoice and Payment ............................................................................................................................... 14
2.8 Performance Monitoring .......................................................................................................................... 15
SECTION 3: Procurement Rules and Information................................................................................................... 16
3.1 Contents and Format of Bid Submittals .................................................................................................. 16
3.2 Basis of Award ........................................................................................................................................ 16
3.3 Advertising Notice of Board Decision ...................................................................................................... 16
3.4 No Prior Involvement and Conflicts of Interest ........................................................................................ 17
3.5 Confidentiality, Proprietary, or Trade Secret Material ............................................................................. 17
3.6 Florida Preference ................................................................................................................................... 17
3.7 Small Business Participation ................................................................................................................... 18
3.8 Local Business Preference...................................................................................................................... 18
SECTION 4: Contract Terms and Conditions.......................................................................................................... 19
4.1 Contract Modifications ............................................................................................................................. 19
4.2 Use by Other Public Agencies................................................................................................................. 19
Page 3 of 55
4.3 Travel Expenses...................................................................................................................................... 19
4.4 E-Verify.................................................................................................................................................... 19
4.5 Subcontracts............................................................................................................................................ 19
4.6 Background Screening Requirements/Jessica Lunsford Act .................................................................. 20
4.7 Insurance................................................................................................................................................. 21
4.8 Copyrights, Right to Data, Patents, and Royalties .................................................................................. 22
4.9 Independent Contractor Status ............................................................................................................... 22
4.10 Contact with Students ............................................................................................................................. 22
4.11 Assignment.............................................................................................................................................. 22
4.12 Force Majeure ......................................................................................................................................... 23
4.13 Severability .............................................................................................................................................. 23
4.14 Reservation of Rights .............................................................................................................................. 23
4.15 Americans with Disabilities Act................................................................................................................ 23
4.16 Employment of District Personnel ........................................................................................................... 23
4.17 Legal Requirements ................................................................................................................................ 23
4.18 Conflict of Law and Controlling Provisions .............................................................................................. 23
4.19 Default ..................................................................................................................................................... 24
4.20 Termination.............................................................................................................................................. 24
4.21 Public Records ........................................................................................................................................ 24
4.22 Indemnification ........................................................................................................................................ 25
4.23 Disputes................................................................................................................................................... 25
4.24 Federal Terms and Conditions ................................................................................................................ 25
4.25 Anti-Discrimination .................................................................................................................................. 28
4.26 Discriminatory Vendor List ...................................................................................................................... 29
4.27 Public Entity Crime & Convicted Vendor List .......................................................................................... 29
4.28 Scrutinized Companies Certification ....................................................................................................... 29
4.29 Vendor Interests ...................................................................................................................................... 29
SECTION 5: Definitions ........................................................................................................................................... 30
Attachment I............................................................................................................................................................. 31
Attachment II............................................................................................................................................................ 36
Attachment III........................................................................................................................................................... 38
Attachment IV .......................................................................................................................................................... 39
Attachment V ........................................................................................................................................................... 40
Page 4 of 55
Attachment VI .......................................................................................................................................................... 41
Attachment VII ......................................................................................................................................................... 42
Attachment VIII ........................................................................................................................................................ 43
Attachment IX .......................................................................................................................................................... 45
Exhibit A................................................................................................................................................................... 48
Page 5 of 55
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.