Invitation To Bid - Senior Center Kitchen Appliances

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Agency: Whitfield County
State: Georgia
Level of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Opps ID: NBD15473629591494068
Posted Date: Apr 25, 2024
Due Date: May 13, 2024
Source: Members Only
  • Invitation To Bid - Senior Center Kitchen Appliances

    • Attachment Preview

    INVITATION TO BID (ITB)
    WHITFIELD COUNTY, GEORGIA
    ITB# SEN2024-002
    Senior Center Kitchen Appliances
    Bid Close Date: May 13, 2024
    Bid Close Time: 2:00 PM
    ______________________
    USE THIS FORM - ONLY BIDS SUBMITTED ON THIS FORM SHALL BE CONSIDERED
    The Whitfield County Board of Commissioners will receive sealed bids until 2:00 PM on May 13, 2024 for
    ITB#SEN2024-002 Senior Center Kitchen Appliances.
    Specifications (minimum requirements):
    Please note:
    • Separate awards will not be made for each appliance. All appliance purchases, installation
    and removal of old appliances will be awarded to a single bidder.
    • Removal of each old appliance must occur simultaneously with the installation of the new
    appliance so as to minimize kitchen operation disruption.
    (1) Electric Convection Oven, Vulcan Model No. VC44ED
    Convection Oven, electric, double‐deck, standard depth, solid state controls, temperature range 150° to 500°F, 60
    minute timer with audible alarm per oven, oven cool switch for rapid cool down, independently operated stainless
    steel doors with double pane windows, porcelain enamel on steel oven interiors, (5) nickel plated racks per oven,
    stainless steel front, top & sides, stainless steel 8"H legs, (2) 1/2 HP two speed oven blower‐motors, 12 kW each
    section, NSF, cUL, UL, ENERGY STAR®.
    Includes: Simultaneous doors, top oven; Simultaneous doors, bottom oven; SST legs, standard.
    1 year limited parts & labor warranty, standard
    (2) 208v/60/3‐ph, 70 amps total, standard
    Bid Price
    $___________________________
    Installation Price
    $___________________________
    Shipping Charge
    $___________________________
    Trade-In Credit for old Convection Oven
    $___________________________
    Total Bid Price
    $___________________________
    Estimated Installation Date (no later than 60 days from bid acceptance) _____________________
    (2) Electric Tilting Skillet with Braising Pan, Vulcan Model No. VE30
    Braising Pan, electric, 30‐gallon capacity, 12 kW FastBatch™ embedded heating technology, 36" wide open base,
    manual tilt, 9" deep stainless steel pan with gallon markings, pouring lip & removable strainer, pan holder, spring
    assist cover with drip edge, water tight solid state controls, includes L faucet bracket, 12" stainless steel legs with
    adjustable flanged feet, cULus, UL EPH Classified208v/50/60/3-ph, 94.0 amps, 30.0 kW, direct wire, standard.
    Includes: Double Pantry Deck‐Mount Faucet, 12" swivel spout, includes 4" & 12" riser, NSF & Lead Reduction
    Compliant (Note: water connection required).
    1 year limited parts & labor warranty, standard
    208v/60/3‐ph, 12 kW, 33.0 amps, direct wire
    Bid Price
    Installation Price
    Shipping Charge
    Trade-In Credit for old Tilting Skillet
    $___________________________
    $___________________________
    $___________________________
    $___________________________
    Total Bid Price
    $___________________________
    Estimated Installation Date (no later than 60 days from bid acceptance) _______________________
    2
    (3) Hot Food Serving Counter – Stainless Steel
    74"W x 24.5"D x 36"H, 20ga stainless steel top, (5) stainless steel heat wells, drains, copper manifolds, (1) valve,
    infinite controls, stainless steel body and undershelf, 6" stainless steel legs & adjustable feet, cULus, UL EPH
    Classified.
    Includes: Tray Slide, customer's side, 74" W x 12‐1/4" D, solid stainless steel, on hinged brackets, with (2) 1/8" die‐
    formed rubbing tracks, & mounted 34" high.
    Includes: Contemporary Food Shield, 73‐1/2"W x 20"D x 20‐1/8"H, adjustable from full‐service to self‐service guard,
    single shelf, sloped guard with fixed end closures, 3/8" glass overshelf & guard with 1/4" glass ends (tempered with
    polished rounded edges), sloped Ø 1" tube posts, stainless steel finish posts mounted through countertop with
    mounting flange.
    Includes: 8 ft. cord & plug.
    1 year limited parts & labor warranty, standard
    208v/60/1-ph, 4500 watts, 21.6 amps.
    Bid Price
    $___________________________
    Installation Price
    $___________________________
    Shipping Charge
    $___________________________
    Trade-In Credit for old Hot Food Serving Counter
    $___________________________
    Total Bid Price
    $___________________________
    Estimated Installation Date (no later than 60 days from bid acceptance) _______________________
    (4) Cold Food Serving Counter – Stainless Steel
    46"W x 24‐1/2"D x 36"H, 20 ga stainless steel top, (3) pan size, self‐contained refrigeration, 8" deep, 42‐1/2"W x
    21‐ 3/4"D stainless liner, 1" brass drain & plug, stainless steel body & undershelf, 6"H stainless steel legs &
    adjustable feet, cord & plug, 120v/60/1‐ph, 1/4 HP, 6.78 amps, R448a, NEMA 5‐15P, CULus, UL EPH Classified.
    Includes: Condensate evaporator.
    Includes: Tray Slide, customer's side, 46" W x 12‐1/4" D, solid stainless steel, on hinged brackets, with (2) 1/8" die‐
    formed rubbing tracks, & mounted 34" high.
    Includes: Contemporary Food Shield, 45‐1/2"W x 20"D x 26‐1/8"H, adjustable from full‐service to self‐service
    guard, dual shelves, sloped guard with fixed end closures, 3/8" glass overshelf & guard with 1/4" glass ends
    (tempered with polished rounded edges), sloped Ø 1" tube posts, stainless steel finish posts mounted through
    countertop with mounting flange.
    Includes: 8 ft. cord & plug.
    1 year limited parts & labor warranty, standard
    Bid Price
    $___________________________
    Installation Price
    $___________________________
    Shipping Charge
    $___________________________
    Trade-In Credit for old Cold Food Serving Counter
    $___________________________
    Total Bid Price
    $___________________________
    Estimated Installation Date (no later than 60 days from bid acceptance) _______________________
    3
    (5) Utility Serving Counter – Stainless Steel
    18"W x 24‐1/2"D x 36"H, 20 gauge stainless steel top, 20 gauge stainless steel, stainless steel intermediate &
    bottom shelf, 6"H stainless steel legs with adjustable feet, NSF.
    Includes: Tray Slide, customer's side, 18" W x 12‐1/4" D, solid stainless steel, on hinged brackets, with (2) 1/8" die‐
    formed rubbing tracks, & mounted 34" high.
    1 year limited parts & labor warranty, standard
    Bid Price
    $___________________________
    Installation Price
    $___________________________
    Shipping Charge
    $___________________________
    Trade-In Credit for old Utility Serving Counter
    $___________________________
    Total Bid Price
    $___________________________
    Estimated Installation Date (no later than 60 days from bid acceptance) _______________________
    Certification:
    We certify that our bid meets the minimum requirements as specified in bid documents, this
    ________ day of
    , 2024.
    ___________________________________________ ___________________________________________
    AUTHORIZED SIGNATURE
    TITLE
    ___________________________________________ ___________________________________________
    PRINTED NAME
    COMPANY
    ___________________________________________ ___________________________________________
    ADDRESS
    CITY / STATE / ZIP CODE
    ___________________________________________ ___________________________________________
    TELEPHONE NUMBER
    EMAIL ADDRESS
    4
    Required Pre-Bid Conference:
    A pre-bid conference is required for all potential bidders. This will allow bidders to see the layout of the
    kitchen in order to gain a better understanding of old appliance removal, new appliance installation, and
    trade-in credit. This meeting will be held at the Whitfield County Senior Center located at 302 Cappes
    Street, Dalton, GA 30720 at 2pm on Monday, May 6, 2024.
    Timeline:
    May 6, 2pm: Pre-bid conference.
    May 7, 10am: Cutoff for bidders’ questions.
    May 7, 4pm: Deadline for County to post answers/addenda.
    May 13, 2pm: Close of bids.
    June 10, 6pm (Tentative – could be sooner): Commissioner approval of winning bidder.
    Submittal Instructions:
    Bids shall be submitted in a sealed opaque envelope and marked on the outside with the name of the
    submitting company, the ITB number, and the words “Sr. Center Appliances”. Any deviation from the
    requirements set forth for the labeling of the bid envelopes shall result in said bid being returned to the
    bidder unopened and any such bid shall not be considered. Bid package shall include:
    • Bid sheets and completed Certification.
    • Printed, initialed, and dated addenda (if any) from County website indicating review and
    agreement.
    • Certificates of liability and worker’s compensation insurance.
    (Please note that if the winning bidder is not a current County vendor, submission of a vendor
    application, W-9, and E-verify affidavit will be required prior to commencement of project.)
    Vendors are to submit 1 original & 2 copies of their bid. Bids shall be typed or handwritten in ink.
    Sealed bids shall be addressed to the attention of Brian McBrayer and mailed to Whitfield County Board
    of Commissioners, P.O. Box 248, Dalton GA 30722-0248 or hand delivered to Whitfield County Board of
    Commissioners, Attn: Brian McBrayer, 201 S. Hamilton Street, Fourth Floor, Dalton, GA. All bids shall
    be received on or before the above designated date and time. Any bid received after this date and time
    shall not be accepted. Bids will be opened and read publicly. Bids are legal and binding upon the bidder
    when submitted.
    Local Vendor Privilege:
    Because bids awarded to local vendors contribute to the Whitfield County tax base and promote the local
    economy, the Whitfield County Board of Commissioners has instituted a local vendor privilege as follows.
    To qualify as a local vendor, the following conditions must be met:
    1. The vendor has to have an established place of business within Whitfield County.
    2. The vendor must have at least two (2) employees who have been working for six (6) months or
    longer before requesting a local vendor privilege.
    All vendors who met these conditions and who wish to claim the local vendor privilege must complete the
    Affidavit of Eligibility available on the County web site. The local vendor privilege gives qualifying
    vendors, who are within 4% of the low bid, the opportunity to agree to match the low bid within 24 hours.
    If more than one local vendor meets the qualifications, the lowest local bidder will be given the first
    opportunity to agree to match the low bid. If they refuse, the next lowest bidder will get the opportunity
    and so on until all local vendors within the 4% range have been given an opportunity.
    5
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