Audio & Video Installation Services
Agency: | The New York State Contract Reporter |
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State: | New York |
Level of Government: | State & Local |
Category: |
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Opps ID: | NBD15621493797893864 |
Posted Date: | Apr 12, 2024 |
Due Date: | May 3, 2024 |
Source: | Members Only |
Description: The New York State Office of the State Comptroller (“OSC”) intends to procure Audio/Video Installation services pursuant to its discretionary purchasing authority under State Finance Law §163(6). This procurement opportunity is limited to New York State small businesses as defined in State Finance Law §160(8), businesses certified pursuant to Article 15-A of the New York State Executive Law, and businesses certified pursuant to Article 3 of the New York State Veterans’ Services Law. BACKGROUND The New York State Office of the State Comptroller (“OSC”) is seeking a qualified vendor (“Contractor”) to provide Audio & Video (“AV”) installation services for six sites: four located in Albany, New York and two in New York City, New York. OSC primarily uses Microsoft Teams for internal web conferencing communications. For external communications, OSC primarily uses Cisco Webex and will use the Crestron Bring Your Own Device (“BYOD”) feature for Webex meetings. The Contractor will install AV components that will integrate with OSC’s Microsoft Teams Rooms web conferencing hardware. Additionally, the Contractor will perform device programming to meet the requirements of each specific room configuration. The installation deliverables and post-installation support services are further detailed in Attachment 1 (Statement of Work) posted to OSC’s website at: https://www.osc.ny.gov/procurement STATEMENT OF WORK The Contractor’s staff shall:
The Contractor shall:
OSC Responsibilities: OSC shall:
MINIMUM QUALIFICATION At least one member of the Contractor’s Staff assigned to provide implementation services, as described in Attachment 1 (Statement of Work), must possess a Shure Advanced Integrated Systems Level 2 certification. PREFERRED QUALIFICATION OSC will give preference to the proposer with the following qualifications:
Mandatory Site Visit Interested vendors must attend a site visit of the 110 State Street rooms to review room configurations and to ask questions regarding design and customization requirements. OSC will present visuals of the New York City and 800 North Pearl locations during this site visit. The purpose of these visits is to solicit questions and clarify expectations concerning this engagement and to help interested vendors better understand the nature of the services. Ad hoc questions may be asked at each visit; however, no oral response will, by itself, change the requirements of this procurement. OSC will provide formal responses to ad hoc questions asked during any site visit as part of the Q&A period. OSC will not accept a proposal from any vendor that does not attend a mandatory site visit. Interested vendors must attend one of the three following site visit opportunities:
Interested vendors must submit an RSVP form for the site visit they plan to attend (available at https://www.osc.ny.gov/procurement ) by 4:00 p.m. ET on the business day prior to each site visit to RFP@osc.ny.gov . OSC may cancel a site visit if no vendors RSVP for that site visit. Vendors should arrive at the site at least fifteen minutes before the scheduled time with photo identification. Vendors may not use cameras, video equipment, tape recorders, or any other such recording equipment during the mandatory site visits. OSC may provide photos of the rooms to interested vendors. Vendors may take measurements to estimate cabling or other needs. Proposal Pricing: For this engagement, costs will be handled separately between the Deliverables #1-6 and the post-installation support.
OSC will compensate the Contractor on a deliverable basis. Proposers must use the “Cost Substantiation” portion of Attachment 3 (Response Form) to show justification for each deliverable. OSC will only pay the Total Deliverable Cost for each deliverable, as calculated by the Proposer on Attachment 3, regardless of the number of hours actually expended by the Contractor for completion of each deliverable. OSC will not pay hourly rates for deliverables; the hourly rates are for calculation purposes only. Important: The proposed hourly rates and Total Deliverable Cost must be all inclusive of all fees and out-of-pocket expenses, including all travel expenses and the cost of all miscellaneous hardware required to perform the installation services. OSC will only provide the equipment listed in Attachment 2 (OSC Equipment); the Contractor must provide all additional hardware required to mount and install the AV components at no additional cost to OSC. Such additional hardware includes, but is not limited to, AV cabinet shelving, screws, camera mounts, wall anchors, and wire ties. The Contractor must also provide all cabling necessary to connect individual devices including, but not limited to, cat 6e network cabling, speaker wire, low voltage wire, and HDMI cables. Proposers are advised to closely review Attachment 1 (Statement of Work), Attachment 2 (OSC Equipment), the physical sites during mandatory site visits, and the Q&A responses to obtain an understanding of the hardware and other components necessary to complete the implementation services in order to reasonably cost these deliverables. 2.Post-Installation Support The Contractor shall provide post-installation support services as further described in Attachment 1. The Contractor shall provide hourly rates within Attachment 3 (Response Form) for telephone support and on-site support. Unlike the installation deliverables, OSC will reimburse the Contractor for travel expenses incurred while performing on-site post-installation support services provided that such travel expenses are pre-approved by OSC and accompanied by supporting documentation. SUBMISSION REQUIREMENTS Interested vendors should submit a completed Attachment 3 to RFP@osc.ny.gov (preferred) or via hard copy mail to:
Director of Finance
All documents related to this procurement are available on the OSC website at: https://www.osc.ny.gov/procurement . Proposals must be received by OSC no later than the deadline contained in this advertisement. Proposals should clearly demonstrate that the proposer meets all minimum qualifications. The proposer must be willing to enter into an agreement substantially in accord with the terms of the Draft Contract posted to the OSC website should the proposer be selected for contract award. NOTE: Procurement documents may, from time to time, be amended or addenda issued. It is the proposer’s responsibility to become aware of any such amendments and/or addenda prior to submission of a response. All amendments and/or addenda to procurements will be posted to the OSC website at https://www.osc.ny.gov/procurement . Proposers should review the OSC website prior to submission of a response to ensure that they have all information required to submit a complete response. This procurement is subject to, and shall be conducted in accordance with, the OSC Executive Order on Procurement Integrity and OSC’s Procurement Integrity Procedures, both of which are available in full on the OSC website noted above, or upon email request. All inquiries concerning this procurement must be addressed to the Contracting Officer or designee(s) at OSC, via email (preferred) to RFP@osc.ny.gov or via hard copy mail to:
Director of Finance
Questions regarding this procurement opportunity must be received by OSC by 4:00 p.m. ET on 05/03/24. The comprehensive list of questions and responses will be posted to the OSC website on or about 05/10/24. This listing will not include the identities of the vendors submitting the questions; those vendors will remain anonymous to the extent allowed by law. Due Date: 05/03/2024 4:00 PMContract Term: 18 Months Location: 110 State Street, Albany, NY 12236 Ad Type: Discretionary procurements between $50,000 and $500,000
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