This Invitation for Bids (IFB) is issued by the New York State Department of Agriculture and Markets (AGM or the Department) to invite qualified bidders to submit proposals to provide entertainment booking and production services for the Great New York State Fair (Fair) and, together with AGM’s current advertising contractor, provide entertainment advertising, marketing and promotion services for the entertainment presented at each Fair held during the Term of the contract awarded from this IFB.

The objective of this IFB is to retain one contractor to provide entertainment booking and production services for:

• Up to twenty-six (26) entertainment acts at Chevy Court, typically one show each afternoon and each evening during each Fair held during the Term of the Agreement commencing with the 2025 Fair, or as otherwise requested by AGM;

• Up to twenty (20) entertainment acts at Suburban Park, typically one show each evening as well as one additional show each afternoon on weekends (Fridays, Saturdays and Sundays) and Labor Day during each Fair held during the Term of the Agreement commencing with the 2025 Fair, or as otherwise requested by AGM, and;

• As needed and as requested by AGM, larger-scale grounds entertainment attractions and entertainment acts to draw fairgoers to designated areas or other miscellaneous stages on the Fairgrounds. It is anticipated that this service may be needed for up to twenty (20) grounds entertainment acts per Fair commencing with the 2025 Fair.

The contractor will be responsible for contracting directly with each artist/entertainment act booked and will be reimbursed the cost of the entertainment by AGM as further described in the IFB0299 Sections 2.2 C. and 2.2 D.. AGM shall have final approval of all acts booked.

The contract resulting from this IFB will commence on September 15, 2024 and end on September 30, 2029.