Water Treatment Supplies, Equipment and Services
| Agency: | Montgomery County Public Schools |
|---|---|
| State: | Maryland |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD16471697859752669 |
| Posted Date: | Apr 19, 2024 |
| Due Date: | May 8, 2024 |
| Solicitation No: | 9473.1 |
| Source: | Members Only |
Open Solicitation
| Bid/RFP Number: 9473.1 | |
| Solicitation Title |
Water Treatment Supplies, Equipment and Services |
| Due Date & Time |
05/08/2024 02:00 PM
|
| Contract Type |
Bid |
| Buyer E-mail | |
| Description |
Montgomery County Public Schools (MCPS) is requesting bids to pre-qualify contractors who have the ability to provide a complete service-oriented HVAC Water Treatment Program. The water treatment program will cover all heating/chilled water systems and all open and closed loop water source/gas thermal systems.
|
| eMaryland Marketplace link | BPM043765 |
Attachment Preview
Office of Finance
Division of Procurement
MONTGOMERY COUNTY PUBLIC SCHOOLS
Rockville, Maryland
Invitation For Bid #9473.1
HVAC/Water Treatment Supplies, Equipment and Services
GENERAL CONDITIONS AND SPECIFICATIONS
I. GENERAL CONDITIONS
A. Intent
Montgomery County Public Schools (MCPS) is requesting bids to pre-qualify contractors who have
the ability to provide a complete service-oriented HVAC Water Treatment Program. The water
treatment program will cover all heating/chilled water systems and all open and closed loop water
source/gas thermal systems.
Responses to this solicitation will be used to evaluate and prequalify contractors to perform the
services described for MCPS upcoming projects. Contractors who wish to be pre-qualified shall
provide detailed information describing fully their company’s capabilities, resumes, time and
material costs, flat rate costs for specific testing/assessments and references to illustrate the ability
to perform the scope of work that will be required. The successful bidder is required to have a
Certified Water Technologist (CWT) as certified by the Association of Water Technologies (AWT)
or a qualified Chemical Water Treatment Services Chemist as a Project Manager at all times.
MCPS reserves the right to accept or reject any or all responses received as a result of this request.
For the purposes of this solicitation, the terms “contractor”, “vendor” or “bidder” shall mean the
same.
B. Background
Montgomery County, a suburb of Washington DC, is comprised of 497 square miles of urban,
suburban and rural areas. For the purposes of this bid, MCPS has 221 schools/ equipped with either
closed loop or open loop HVAC systems.
It’s the expectation of MCPS to have a proactive Water Treatment Program which will require
specific services and expertise of contractors’ knowledgeable in the application of chemical-based
water treatment and filtration methods for closed loop (boilers/chillers, geothermal) and open loop
(cooling towers) HVAC systems.
The overall mission is to maintain high quality conditions within the systems to keep corrosion,
scaling and biological contamination within industry standards. Through effective water treatment
practices, this will minimize energy and water usage and maximize equipment and infrastructure
life expectancy.
C. Awards
It is the intention to pre-qualify multiple contractor(s) who possess the capability, equipment and
workforce to perform the services required under this solicitation and who submits the most
favorable unit prices with consideration being given to any previous performance for the Board of
I. GENERAL CONDITIONS
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Bid #9473.1
Education as to quality of service and acceptable merchandise, and with regard to the bidder(s)
ability to perform should it be awarded the contract. However, the Board reserves the right to make
awards according to the best interests of the Board of Education of Montgomery County, Maryland.
In addition, the Board reserves the right to remove or add additional items to the specifications as
our requirements change, as well as, add suppliers throughout the contract term should needs arise
that cannot be facilitated by any of the awarded suppliers.
D. Contract Term
The term of contract shall be for one year as stipulated on the Invitation For Bid. However, the
contract may not begin until one day after approval by the Board of Education and will conclude as
stated under the contract term. MCPS reserves the right to extend this contract at existing prices,
terms and conditions for up to four additional one-year terms. Written notice indicating MCPS'
intention to pursue the extension of the contract will be issued to the successful bidder ninety days
prior to the expiration of the original contract. The bidder will have ten days from date of
notification to return the notice acknowledging its intent to accept or reject the extension. Once the
response is evaluated, MCPS staff may make a recommendation to the Board of Education to extend
the contract or decide to rebid. If the contract is extended by the Board of Education a contract
amendment will be issued.
E. Quantities
MCPS shall not be obligated to purchase any specific quantity. Annual estimated quantities
identified on the specifications list are based upon anticipated projects, prior usage and are subject
to change and are dependent upon current requirements of MCPS and on budgetary limitations.
Orders will be placed from time to time throughout the contract term.
F. MCPS Emergency/Crisis Procedures, Shelter/Lockdown
Emergency/ Crisis Procedure Information
1. In the event of an emergency/crisis incident while working in an MCPS facility, the Contractor
and/or their representative(s) shall be required to adhere to the established MCPS procedures
and school administrative guidelines during such an occurrence. (SEE APPENDIX A)
2. Supplied herein for the bidder’s information are the MCPS Emergency/Crisis Procedures,
Shelter/Lockdown. It is the Contractor’s responsibility to familiarize themselves and their
representative(s) regarding the Shelter/Lockdown Procedures. These procedures are subject to
change to meet MCPS requirements.
3. The Contractor shall have at the work site, a reasonable amount of materials that will allow
them to quickly secure the work area and/or secure buildings as required for the type of work
being performed.
G. Brand Names
1. Commodity descriptions that state “Only a specified brand will be considered” are brands
that have been evaluated and tested for inclusion on this bid and are the only brands
acceptable at this time. No substitutions will be accepted. Other brands will be evaluated
I. GENERAL CONDITIONS
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Bid #9473.1
and tested for future projects by MCPS if materials are submitted at no cost to MCPS.
Contact the Montgomery County Public Schools, Division of Procurement, 45 West Gude
Drive, Suite 3100, Rockville, Maryland 20850, procurement@mcpsmd.org. Testing
normally requires a minimum of 60 calendar days to complete; therefore, your
samples/materials for testing may be approved for future bids if the evaluation is
satisfactory. This process of evaluation is intended for larger types of equipment and/or
components i.e. bleachers, elevators, lockers, flooring, roofing systems, and PA Systems.
2. The 60 workday, evaluation process is not intended for small system components where
the term “or MCPS equal” is used herein. These items of a lesser dollar value such as
electrical/plumbing components, switches, adhesions sealers etc., can quickly be evaluated
by MCPS to determine if they are equal to the proto-type identified. Upon MCPS
evaluation of the offered equal to item, it is determined that it is not equal to the proto-
type, the successful bidder shall be required to provide the MCPS identified proto-type
product.
3. The brand name, code or model number on each item being offered, even if bidding the
specified brand shall be provided. If a brand and code or model number is not shown your
bid may not be considered.
H. Descriptive Literature
The apparent low bidder may be required to furnish, within two working days after bid opening,
sufficient detailed information regarding makes, models, design, etc., of the item(s) offered. The
apparent low bidder is required to furnish the literature properly bound and labeled, showing
full instructions and detailed specifications. The literature and specifications are to be arranged
and labeled in numerical sequence according to item and attached on separate pages of a
brochure. Failure to submit marked descriptive literature may result in disqualification. Bidder
shall show the manufacturer's code and catalog numbers of the item(s) offered. The cover of the
brochure shall contain:
1. Bidder's name, address, and phone number.
2. Bid Number
I. Warranty/Repairs/Services
1. The specifications require that all workmanship and materials shall be guaranteed for two
years. Final payment will be made once the services are complete and accepted by MCPS.
The warranty shall begin from the date the MCPS Project Coordinator approved and signed
the Contractor’s final invoice for payment.
2. Warranty shall provide for the replacement of defective materials as well as installation
and labor. Any warranty claim made by MCPS prior to the expiration of said warranty
shall be satisfied although the warranty has subsequently expired. Failure of a bidder to
provide satisfactory warranty service to MCPS will be grounds for exclusion from future
bidding.
3. Point of contact may change between the MCPS project Coordinator and the Contractor
when identifying and resolving warranty claims during the warranty period.
I. GENERAL CONDITIONS
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Bid #9473.1
J. Deviations
All bids, meeting the intent of the invitation, will be considered for award. Bidders who are
deviating from the terms, conditions, and/or specifications shall list such and explain fully on a
separate sheet to be submitted with their bid. If these deviations are of a technical nature, the
bidder shall supply manufacturer’s description of the deviation. The absence of such a sheet
shall indicate that the bidder has taken no exception and shall be held responsible for performing
in accordance with the terms, conditions, and specifications as stated herein.
K. eMaryland Marketplace Advantage
Maryland law requires local and state agencies to post solicitations on eMaryland Marketplace
Advantage. Registration with eMaryland Marketplace is free. It is recommended that any
interested supplier register at https://procurement.maryland.gov/ , regardless of the award
outcome for this project as it is a valuable resource for upcoming bid notifications for
municipalities throughout Maryland.
L. Submission of Bids
1. Bid Documents
One original and one copy of the bid are requested. The cover page of each copy must
be clearly marked original or copy. Bidders may wish to reproduce and retain an additional
copy for your files.
2. Quotation Form
a. Quotations are to be entered on the Quotation Form, Items Specifications and the
excel spreadsheet under APPENDIX C. Faxed quotations are not acceptable.
SEALED BID ONLY.
b. Bidder must submit a separate price for each item listed. Submission of one price
for all the items without indicating a price per item shall be considered non-
responsive and will invalidate the bid. If there is a discrepancy between the unit cost
and total cost, the unit cost shall prevail. Prices offered shall be valid for acceptance
during a period of no less than 90 days from date of bid opening.
3. Addenda/Errata
Changes and addenda to a solicitation may occur prior to the bid opening date and time.
It is the bidder’s responsibility to check the MCPS website under event calendar
http://www.montgomeryschoolsmd.org/departments/procurement/ or contact the Division
of Procurement by email to Laly_A_Bowers@mcpsmd.org and
Procurement@mcpsmd.org to confirm that they have all addenda/errata. Failure to
acknowledge addenda/errata on the form may result in a bid being deemed non-responsive
and consequently rejected.
4. Statement of Experience
The Contractor shall have an existing State of Maryland Business License and have a
I. GENERAL CONDITIONS
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Bid #9473.1
minimum of five years of experience and have been in business for a minimum of five
years. A Copy of The Certified Water Technologist must be submitted with bid package.
5. Minority Business Enterprise in Public Schools
Minority business enterprises are encouraged to respond to this invitation.
M. Multi-Agency Participation
MCPS reserves the right to extend the terms and conditions of this solicitation to any and all
other agencies within the state of Maryland as well as any other federal, state, municipal, county,
or local governmental agency under the jurisdiction of the United States and its territories. This
shall include but not be limited to private schools, parochial schools, non-public schools such as
charter schools, special districts, intermediate units, non-profit agencies providing services on
behalf of government, and/or state, community and/or private colleges/universities that required
these goods, commodities and/or services. Use of this solicitation by other agencies may be
dependent on special local/state requirements attached to and made a part of the solicitation at
time of contracting.
The supplier/contractor agrees to notify the issuing agency of those entities that wish to use any
contract resulting from this bid and will also provide usage information, which may be
requested. A copy of the contract pricing and the bid requirements incorporated in this contract
will be supplied to requesting agencies. Each participating jurisdiction or agency shall enter
into its own contract with the Award Bidder(s) and this contract shall be binding only upon the
principals signing such an agreement. Invoices shall be submitted “directly” to the ordering
jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the
responsibility of the participating jurisdiction or agency that entered into that contract. Disputes
must be resolved solely between the participating agency and the Award
Bidder. MCPS assumes no authority, liability, or obligation on behalf of any other public or
non-public entity that may use any contract resulting from this bid MCPS pricing is based on
the specifications provided in this solicitation.
N. References
Bidders shall provide three references with their bid submission. The references shall have
company name, contact person, address and phone number of three current customers for which
a contract for similar size and type of project has been provided. If the reference information is
not accurate and MCPS cannot contact the person(s) named then your bid will not be considered.
MCPS may request additional references. Failure to supply as specified will disqualify your
bid response. Note: ALL BIDDERS must provide references, other than MCPS including
bidders currently engaged in business with MCPS.
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