6633 RFP Window Cleaning Services
| Agency: | Washtenaw Community College |
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| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16671249054400053 |
| Posted Date: | Apr 22, 2024 |
| Due Date: | May 9, 2024 |
| Source: | Members Only |
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6633 RFP Window Cleaning Services |
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Attachment Preview
WASHTENAW COMMUNITY COLLEGE
Request for Proposal # 6633
Window Cleaning Services
RFP Release Date: April 22, 2024
Proposal Due Date: May 9, 2024 at 2:00 p.m. EST
Submit proposals electronically via email to:
Susan Pulice
Washtenaw Community College
pur@wccnet.edu
RFP # 6633 Window Cleaning Services
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6633 Window Cleaning Services
RFP Due Date: May 9th, 2024 at 2:00 p.m. EST
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
1.0 Proposal Invitation
Washtenaw Community College (“College” and/or “WCC”) is soliciting proposals for Window Cleaning
Services for the Parking structure, the bridge walkway from the parking structure to the LA (Crane
Liberal Arts and Science) building and the GM (Gunder Myran) building. A campus map can be found
here: Directions, Maps & Parking This RFP is open to all independent contractors of Window Cleaning
Services and is an indefinite scope/indefinite delivery solicitation. The college may request quotations
for additional areas through August 31st, 2024 to the awarded vendor. The selected vendor will be able
to provide all deliverables outlined in this RFP.
Response to this RFP confirms an understanding that this is not a contract or offer of business by the
College. This request for proposal in no manner obligates the College to the eventual purchase of any
products or services described, implied, or which may be proposed, until confirmed by written agreement,
and may be terminated by the College without penalty or obligation at any time prior to the signing of an
agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials
associated with, attached to, or referenced by the submitted proposal will become the property of the
College and may be incorporated into a subsequent contractual agreement between the successful
Supplier and the College.
The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier
in the preparation, submission, presentation, or any other action connected with proposing or otherwise
responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by
the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or
not to the Supplier.
The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which
fail to comply fully with any provisions of this document may be considered invalid and may not receive
consideration. The College also reserves the right to negotiate terms and conditions of a contract with the
chosen Supplier. The College reserves the right to award a contract based on any combination of the
specifications described herein.
The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and
Conditions for the Purchase of Products and Services located at Terms and Conditions for Services
Provided to WCC as a condition of award, and are hereby incorporated herein as a substantive part of
the solicitation documents. In the event there is any conflict or inconsistency between the Terms &
Conditions referenced in the RFP documents and those included in a Supplier’s Proposal response,
Supplier’s quote, or listed on the Supplier’s website, the Terms & Conditions of the RFP documents shall
govern. Proposal submissions must include all exceptions to the College’s terms and conditions of
purchase. A purchase order signed by an authorized agent of the College is required to constitute
acceptance of Proposal offer and offer terms and conditions of service. This RFP and any subsequently
offered contracts will be governed by the laws of the State of Michigan. Any and all applicable valid
executive orders, Federal, State or local laws, ordinances or rules or regulations shall apply to any
contract if and when offered and are deemed incorporated herein.
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6633 Window Cleaning Services
RFP Due Date: May 9th, 2024 at 2:00 p.m. EST
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
As a public institution, the College is subject to the terms and conditions of the Freedom of Information
Act. As required by law, any information submitted in response to this request for proposal could become
public information. Suppliers responding to this proposal are cautioned not to include any proprietary
information as part of their proposal unless such proprietary information is carefully identified in writing
as such and accepted by the College as proprietary. Any documents submitted may be reviewed and
evaluated by any person at the discretion of the College, including non-allied and independent Suppliers
retained by the College now or in the future.
Proposals must be comprehensive by including all services and costs necessary to meet the business and
technical requirements of the College as outlined in this RFP. In addition, the proposal must specify a
detailed approach/methodology, Supplier and College staffing requirements, and any other assumptions
to achieve the goal of this RFP.
2.0 Proposal Evaluation
In no particular order, proposals may be evaluated in the following areas:
• Company history and background
• References
• Accordance with the specifications contained herein
• Scope of service and support capabilities
• Approach, methodologies, and recommendations
• Price proposal
Award of a contract will be based on the best overall proposal. Criteria for award of a contract (or
disqualification) may include, but are not limited to, numerically weighted totals in some or all of the
aforementioned evaluation categories.
This RFP requires the requested services be performed before June 30th, 2024.
3.0 Planned RFP Schedule
RFP Timeline:
RFP Issued: April 22, 2024
Submission of Written Questions from Prospective Bidders: April 30, 2024
Written Questions Responded by the College: May 2, 2024
RFP Due Date: May 9, 2024 at 2:00 p.m. EST
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6633 Window Cleaning Services
RFP Due Date: May 9th, 2024 at 2:00 p.m. EST
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
4.0 Project Scope / Objective
Washtenaw Community College is soliciting proposals for Window Cleaning Services for the Parking
structure, the bridge walkway from the parking structure to the LA (Crane Liberal Arts and Science)
building and the GM (Gunder Myran) building. A campus map can be found here: Directions, Maps &
Parking
Additional Requirements, Considerations and Qualifications:
• A site visit is NOT required but it is highly recommended bidders inspect the site to obtain first-
hand knowledge of existing conditions, all windows are publicly accessible.
• Each bidder shall inspect the site and become familiar with existing conditions and limitations of
the site, means of access to the site and to work areas, and other conditions which might affect
the proper performance and completion of the work.
• Accurate window counts are the responsibility of the bidder.
• All labor, equipment, materials, scaffolding, hoisting, and incidentals necessary to complete this
scope of work is the responsibility of the contractor and must be included in the price proposal.
• No allowance will be made after proposal opening for cost estimation errors attributable to any
failure to account for existing conditions and/or consider of any and all limitations on or of this
scope of work.
• Successful bidder will be denied any application for extra payments for conditions which can be
determined by visually examining the site.
• The Director Building & Custodial Operations must be notified prior to any work conducted on
campus.
• Please include certifications, licenses, insurance certificates and outline experience level of
crews that will be performing the work on campus.
• Please provide two references from jobs similar in size and scope.
5.0 Supplier Pricing
• Supplier must provide a comprehensive price proposal. Cost proposals shall include an itemized
breakdown covering all services, costs, and fees necessary to achieve the goal of this RFP.
Washtenaw Community College holds a tax-exempt status and shall not be charged any Federal
or State taxes where allowed. Tax-exempt documentation shall be presented when required.
WASHTENAW COMMUNITY COLLEGE
Purchasing Department – Room SC326
RFP # 6633 Window Cleaning Services
RFP Due Date: May 9th, 2024 at 2:00 p.m. EST
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
PHONE: (734) 677-5231
6.0 Submission Directions
A. Proposals following the guidelines outlined in this document are due on or before May 9th,
2024 at 2:00 p.m. EST, at the following location:
Submit proposals electronically via email to:
Susan Pulice
Washtenaw Community College
pur@wccnet.edu
RFP # 6633 Window Cleaning Services
B. Submit one (1) signed electronic copy in a single PDF format. Faxed, mailed, and delivered replies
are not acceptable and will be rejected. It is the responsibility of the vendor to ensure that
proposals are received at the location stated above on or before the due date and time.
C. Questions must be addressed to Susan Pulice, Purchasing Agent, at pur@wccnet.edu. The deadline
to submit questions is 4/30/24 at 2:00 p.m. EST. All questions received by the deadline date will be
posted with answers on the WCC Purchasing website Requests for Proposals and Bids (wccnet.edu)
by 5/2/24 at 2:00 p.m. EST.
7.0 Proposal Submission Format
The following table is a summary of the required proposal submission format for this RFP. Please
structure your proposal submission per the content and sequence below.
Proposal Section
1.0
2.0
3.0
4.0
5.0
6.0
Section Title
Company History & Background
Statement of Window Cleaning Plan including timeline – June 30th deadline to
perform work
Certifications/certificate of insurance(s)
References
Pricing Proposal
Signature Page
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