6627 Bid Lab Flooring
| Agency: | Washtenaw Community College |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD16671428941992215 |
| Posted Date: | Mar 28, 2024 |
| Due Date: | Apr 11, 2024 |
| Source: | Members Only |
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6627 Bid Lab Flooring |
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Attachment Preview
Washtenaw Community College
Purchasing Department – SC Room 326
Bid # 6627 Lab Flooring
Bid Issued On: March 28, 2024
Bid Due Date: April 11, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Phone (734) 677-5231
Fax (734) 677-5414
INSTRUCTIONS TO BIDDERS
I.
General
1.1 Examination and Procurement of Documents
A.
Documents may be examined at the following locations March 28, 2024:
Washtenaw Community College
Office of Facilities Management
Damon Flowers Building
4800 East Huron River Dr.
Ann Arbor, MI 48105
B.
Electronic documents will be available at the following website:
https://www.wccnet.edu/about/purchasing/bids-rfp.php additional documents may be issued
by the Owner and will posted on the website. Vendor is responsible for ensuring they
have the most accurate documents. A site visit is required by Owner as a condition of
Contract award.
II.
Execution
2.1 Examination of Documents and Site
A.
Bidders shall carefully examine the Contract Documents and the construction site to
obtain first-hand knowledge of existing conditions.
B.
Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site and the Contract Documents.
2.2 Pre-bid Meeting / Site Visit
A.
A site visit is NOT required and bids will be accepted from bidders who have not
inspected the site to obtain first-hand knowledge of existing conditions.
B.
It is recommended each bidder shall inspect the site and become familiar with existing
conditions and limitations of the site, means of access to the site and to work areas,
relationship of existing and new work, and other conditions which might affect the proper
performance and completion of the work.
C.
No allowance will be made after bid opening for cost estimation errors attributable to any
failure to account for existing conditions and/or consider of any and all limitations on or of
this scope of work.
D.
Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site.
E.
The Owner is not obligated to conduct site visits.
F.
Any figured dimensions shown on the Contract Documents are for reference purposes
only. The Contractor is required to verify and confirm all dimension in the field and report
any discrepancies to the Owner’s Representative immediately. Contractor’s request for
additional payment, additional time, or reconsideration of their bid will be denied if the
claim is based on reliance on the figured dimensions shown on the Contract Documents
only.
Page 1 of 11
Washtenaw Community College
Purchasing Department – SC Room 326
Bid # 6627 Lab Flooring
Bid Issued On: March 28, 2024
Bid Due Date: April 11, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Phone (734) 677-5231
Fax (734) 677-5414
2.3 Questions, Interpretations, and Addenda
A.
Should any bidder find discrepancies between the site markings and the Project Manual,
or be in doubt as to their exact meaning, he should notify the Owner at once. The Owner
may then, at his option, issue Addenda clarifying the same to all bidders.
B.
The Owner will not be responsible for oral instructions or for the Contractor’s
misinterpretations of the Contract Documents.
C.
Questions must be directed to Don Harrison, Purchasing Agent at
dharriso1@wccnet.edu. All communication should be directed to the Purchasing
Department. Vendor should NOT contact any department directly with questions. All
questions must be submitted by 04/08/2024 at 2:00 p.m. EDT. All emails must reference
the bid number and title. All questions received by the deadline date will be answered
and posted to the WCC Budget & Purchasing website
https://www.wccnet.edu/about/purchasing/bids-rfp.php by 04/09/2024 at 2:00 p.m. EDT.
2.4 Bid Security, Bonds, and Insurance
A.
A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and
shall be enclosed with the Bid Proposal, for all base bids categories in excess of
$50,000.00.
B.
Performance Bond and Payment Bond requirements are described in the General and/or
Supplementary Conditions and are one hundred percent (100%) of the total bid,
minimum, for all bids in excess of $50,000.00.
C.
Insurance requirements are described in the General and Supplementary Conditions.
2.5 Modification and Withdrawal
A.
Proposals may be withdrawn and/or changed any time prior to the bid opening.
B.
Proposals may not be withdrawn or changed after the bid opening time and shall be
deemed a firm offer continuing for a minimum of ninety (90) calendar days.
C.
Bids received after the time and date of the bid opening will not be considered for
Contract award.
2.6 Receipt of Bids
A.
All bids must be received by the WCC Purchasing Department via email pur@wccnet.edu
on or before the date and time as specified. Late bids will not be considered. Telephone
bids will not be accepted. If you have any questions concerning this bid, please do not
hesitate to contact the WCC Purchasing Department. It is the responsibility of the
Contractor to ensure that bids are received at the location stated below on or before the
due date and time. The college normal office hours are 8:00 AM to 4:30 PM EDST. The
Contractor assumes all responsibility for delivery to the location given above regardless
of the method of shipment and delivery used and the time received to the specified
location on campus.
B.
Bids will be received by the Purchasing Department of Washtenaw Community College
until 2:00 p.m. EDT, April 11, 2024. The public opening for Bid 6627 Lab Flooring will be
held electronically via the link below:
Page 2 of 11
Washtenaw Community College
Purchasing Department – SC Room 326
Bid # 6627 Lab Flooring
Bid Issued On: March 28, 2024
Bid Due Date: April 11, 2024 at 2:00 p.m. EDT
Public Opening – Bid 6627 Lab Flooring
April 11, 2024 at 2:30 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Phone (734) 677-5231
Fax (734) 677-5414
Join Zoom Meeting
https://wccnet-
edu.zoom.us/j/89334502942?pwd=eEROdGZycTgyVXM0Z3l1UG4zMzZuUT09
Meeting ID: 893 3450 2942
Passcode: 484634
One tap mobile
+13092053325,,89334502942#,,,,*484634# US
+13126266799,,89334502942#,,,,*484634# US (Chicago)
C.
Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw
Community College Contractor Responsibility Form as a condition of Contract award.
2.7 Codes, Ordinances, Regulations, Etc.
A.
All labor and materials shall be furnished and installed in strict accordance with the latest
to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies
that have jurisdiction over this project.
B.
If the quality of the labor and materials required by the Drawings and Project Manual
exceeds the requirements of the applicable codes, ordinances, and regulations, the
Drawings and Project Manual shall take precedence.
C.
If the quality of the labor and materials required by the applicable codes, ordinances, and
regulations exceed the requirements of the Drawings and Project Manual, then the
applicable codes, ordinances, regulations, etc. shall take precedence.
2.8 Subcontractors and Material Suppliers
A.
The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a
complete and final list of all sub-contractors, all material suppliers, and all
superintendents (general construction and principal sub-contractors) he proposes to
engage on the work. Subcontracts and material contracts shall not be awarded unless
and until they have been approved by the Owner. Superintendents (primary contractors
and principal sub-contractors) shall not be changed during the construction on this project
without the Owner’s prior approval in writing.
B.
Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.
2.9 Award of Contract
A.
Material proposals to be used for the completion of work, the competency, solvency,
reputation, and responsibility of the bidders, start/completion/duration times, and other
issues deemed relevant by the Owner and the Engineer will be considered. All
responsible bidders will receive due consideration before the awarding of this contract.
B.
In the reception of proposals for the Work, the Owner incurs no obligation to accept the
lowest priced proposal.
C.
The right to accept or reject any and all bids is reserved by the Owner.
D.
The Owner reserves the right to require testimony or legal documents pertaining to the
qualifications of a Contractor.
E.
If applicable, the Owner may award to multiple vendors if it is the best interest of the
College.
Page 3 of 11
Washtenaw Community College
Purchasing Department – SC Room 326
Bid # 6627 Lab Flooring
Bid Issued On: March 28, 2024
Bid Due Date: April 11, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Phone (734) 677-5231
Fax (734) 677-5414
III. Requirements
3.1 Proof of Insurance - shall be maintained and a copy shall be provided to the College. No
changes are permitted in the insurance coverage unless agreed to in writing by the College.
Insurance shall be maintained for the following coverages in the amounts stated below.
1.
Commercial general liability insurance (occurrence form) with respect to the premises,
including contractual and products/completed operations coverages. The limits of liability
are not to be less than $1,000,000 combined single limit of bodily injury and property
damage per occurrence and $2,000,000 combined single limit of bodily injury and
property damage annual aggregate.
2.
Automobile liability insurance with limits not less than $1,000,000 combined single limit of
bodily injury and property damage per accident. Statutory workers’ compensation
employer’s liability.
3.
Umbrella or excess liability with limits not less than $2,000,000 per occurrence and
aggregate.
4.
Professional liability insurance. Specify amounts carried.
3.2 Contract Terms and Conditions – The awarded Contractor will be required to sign a standard
contract for the work to be performed per this bid. Sample contract is attached. (Attachment A –
Sample Small Project Construction Contract).
IV. Bid Scope
4.1 All work shall adhere to all specifications as outlined in the Contract Documents and Bid
Drawings. This project is scheduled to begin May 1, 2024 with a date of final completion no
later than June 30, 2024.
4.2 General Requirements
A.
Contractor shall be aware of the milestone schedule durations for this project. The
contractor shall provide a schedule/workplan on obtaining the necessary permits,
materials, procurement of long-lead items, to begin work and complete the work as
scheduled for review by the Construction Manager at the Post-Bid Conference.
B.
Provide barricades, including shoring and fencing required to maintain required safety
regulations as defined by OSHA.
C.
Coordinate and adhere to all State and local building codes relative to this Contractor's
work. This Contractor is to obtain and pay for all special permits associated with this
category.
D.
On an on-going basis all identifiable trash or debris is to be cleaned up by the trade
contractor who created it on a daily basis.
E.
Laydown area is limited Contractor will move materials at no cost to Owner if impeding
progress of the project.
F.
This Contractor MUST comply with MI-OSHA requirements for this work. This will be
closely monitored.
Page 4 of 11
Washtenaw Community College
Purchasing Department – SC Room 326
Bid # 6627 Lab Flooring
Bid Issued On: March 28, 2024
Bid Due Date: April 11, 2024 at 2:00 p.m. EDT
4800 E. Huron River Drive
Ann Arbor, MI 48105-4800
Phone (734) 677-5231
Fax (734) 677-5414
4.3 Scope of Work
The work of this bid category includes but is not limited to providing all labor, equipment, materials,
scaffolding, hoisting and incidentals to complete the floor covering work in accordance with the
specifications, drawings and applicable codes. All work is to be performed as shown on the plans and
specified herein.
THE SCOPE OF WORK IS TO INCLUDE, but is not limited to, the following items:
A.
Furnish and install flooring in LA labs 110, 114, and 116 per plan; approximately 455
square yards.
B.
Material to be used: Techno Floor, style CS Roll goods, color Salt & Pepper. Wallbase to
be used: Roppe wallbase style 700 series 4.5” x 1/8” base throughout; color TBS.
C.
Include demo/removal of existing VCT.
D.
Contractor to provide its own dumpster, scaffold, equipment and tools necessary to
complete this contract.
E.
Contractor to field verify all dimensions and verifies quantity’s need for this project, for
both flooring and base. Print supplied only as a reference for area being carpeted.
V.
Bid Specifications
Vendor shall comply with all bid documents and Addenda issued prior to bid opening.
List of attachments:
Bid 6627 – Attachment A – Sample Small Projects Construction Contract
Bid 6627 – Attachment B – General Conditions
Bid 6627 – Attachment C – Drawings
Page 5 of 11
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