Inventory Forms

Back Print

Agency:	Greenville County School District
State:	Michigan
Level of Government:	State & Local
Category:	75 - Office Supplies and Devices
Opps ID:	NBD16707215682939595
Posted Date:	Apr 11, 2024
Due Date:	May 9, 2024
Solicitation No:	224.76
Source:	Members Only

Solicitation #	Description	Addendum	Closing Date	Closing Time
224.76.pdf	Inventory Forms		5/9/2024	10:00 AM EDT

Attachment Preview

Greenville County Schools

Procurement Department

2 Space Dr., Taylors, SC 29687-6072

Fixed Price Bid (FPB)

Description:

Inventory Forms

Solicitation No:

224-76-5-9

Issue Date:

April 11, 2024

Bids Due by:

May 9, 2024 at 10:00am EDT

***Solicitation Number and Opening Date must be shown on sealed envelope***

The award, this solicitation, any amendments, and any related notices will be posted on our

website - https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations

Must Be Signed to be Valid

Authorized Signature

Printed Name/Title

Date

Company Name

State Vendor No. (If Known)

Mailing Address

Social Security or Federal Tax No.

City

State

Zip

Phone Number

Fax Number

Email Address

Buyer Signature and Date (District Use Only)

Purchase Order Number (District Use Only)

Are you a Minority Owned Vendor? ☐Yes or ☐ No

SC Certified Minority? ☐Yes or ☐No

ACKNOWLEDGEMENT OF ADDENDUMS: Acknowledge receipt of amendments by

initialing below (if applicable).

Addendum Addendum Addendum Addendum Addendum Addendum Addendum

No.

Initial

SOLICITATION TABLE OF CONTENTS

SECTION I – SCOPE OF SOLICITATION

SECTION II - A. GENERAL INSTRUCTIONS TO OFFERORS

B. SPECIAL INSTRUCTIONS TO OFFERORS

SECTION III - SCOPE OF WORK/SPECIFICATIONS

SECTION IV - INFORMATION FOR OFFERORS TO SUBMIT

SECTION V - AW ARD CRITERIA

SECTION VI - TERMS AND CONDITIONS

SECTION VII - BIDDING SCHEDULE

I. SCOPE OF SOLICITATION

The School District of Greenville County (District) invites interested firms to submit a SEALED BID to furnish and

deliver Inventory Forms, or approved equals, in accordance with the specifications and terms and conditions of this

solicitation. The Inventory Forms will be delivered to the SDGC Distribution Center located at 2 Space Drive,

Taylors, South Carolina 29687. Specifications may be found on page nine (9) of this solicitation. Samples of each

required form are enclosed. Please return samples. This solicitation does not commit the District to award a contract,

to pay any costs incurred in the preparation of the response to this solicitation or to procure any goods or services.

PERIOD OF PERFORMANCE

An award resulting from this solicitation will be for one (1) year from the date of award with the option to extend for

one (1) year annually, with a potential of five (5) years in total, if agreed to by GCS and the successful bidder. The

award and period of performance is valid annually and shall not exceed five (5) years in total. The contract may be

awarded annually if agreed to by both parties.

Solicitation Schedule

Issue Date

Inquiry Deadline

Bids Due/Public Opening

April 11, 2024

April 25, 2024, at 10:00 A.M. EDT

May 9, 2024, at 10:00 A.M. EDT

INQUIRIES

Questions or comments regarding this solicitation document or the process shall be forwarded, in writing, to Ms.

Elizabeth D. McDavid, Buyer II, and Ms. Tonya A. Stroud, Senior Buyer, 2 Space Drive, Taylors, South Carolina

29687. Email addresses are:emcdavid@greenville.k12.sc.us and tstroud@greenville.k12.sc.us. Inquiries and

comments shall be delivered to the Procurement Department no later than May 9, 2024, at 10:00 A.M. EDT.

Verbal questions/comments shall not be addressed at any time.

After the Inquiry Deadline, the District will issue an addendum to address any questions or changes. Any addenda

will be posted on the Procurement Department website. Questions and comments received after the Inquiry

Deadline will not be addressed.

NOTE: No other District personnel or representative of the District shall be contacted regarding this solicitation or

the evaluation process. Vendors that attempt to contact other District personnel or representatives or obtain

information in any way other than the authorized method, which is in writing to the Procurement Officer, may have

that firm’s bid rejected.

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS TO OFFERORS

DEFINITIONS - Except as otherwise provided herein, the following definitions are applicable to all parts of the

solicitation:

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Greenville County School Board of Trustees

BUYER means the Procurement Officer or Procurement Department representative.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the

parties to the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the

contractor to make changes which the changes clause of the contract authorizes the Procurement Officer to

order without the consent of the contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by

number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with

the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To

Contract.

PROCUREMENT OFFICER means the person, or his successor, identified as such on the Cover Page.

RESPONSIBLE Bidder means a person who has the capability in all respects to perform fully the contract

requirements, and the integrity and reliability, which will assure good faith performance, which may be

substantiated by past performance RESPONSIVE Bidder means a person who has submitted a bid or offer,

which conforms in all material aspects to the invitation for bids or request for proposals.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor

as a part of the Contractor's agreement arising from this solicitation.

WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to

fulfill the Contractor's obligations under the Contract

YOU and YOUR means Offeror.

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All

actual and prospective Offerors (b) shall acknowledge receipt of any amendment to this solicitation (1) by signing

and returning the amendment, (2) by letter, or (3) by submitting a bid that indicates in some way that the bidder

received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified

remain unchanged.

AWARD NOTIFICATION: Notice regarding the District's intent to award a contract will be posted on the District

Procurement Website – https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations. If the contract

resulting from this Solicitation has a total or potential value in excess of fifty thousand dollars, such notice will be

sent to all Offerors responding to the Solicitation and any award will be effective the day such notice is given.

Should the contract resulting from this Solicitation have a total or potential value of one hundred thousand dollars or

more, such notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until

the sixteenth day after such notice is given, once the protest period has ended.

BID/ PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter

into a contract with Greenville County Schools. Without further action by either party, a binding contract shall result

upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as

the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids" are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover

Page, You must notify the Procurement Officer in writing.

BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English language

and in US dollars, unless otherwise permitted by the Solicitation.

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS: By

submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(1) Offeror and/or any of its Principals-

a) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of

contracts by any state or federal agency;

b) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment

rendered against them for: commission of fraud or a criminal offense in connection with obtaining,

attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation

of Federal or state antitrust statutes relating to the submission of offers; or commission of

embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,

tax evasion, or receiving stolen property; and

c) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity

with, commission of any of the offenses enumerated in paragraph (a)(l)(i)(B) of this provision.

d) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated

for default by any public (Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons

having primary management or supervisory responsibilities within a business entity (e.g., general manager;

plant manager; head of a subsidiary, division, or business segment, and similar positions).

a) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to

contract award, Offeror learns that its certification was erroneous when submitted or has become erroneous

by reason of changed circumstances.

b) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written

explanation regarding its inability to make the certification. The certification will be considered in

connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional

information as requested by the Procurement Officer may render the Offeror non-responsive.

c) Nothing contained in the foregoing shall be construed to require establishment of a system of records in

order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge

and information of an Offeror is not required to exceed that which is normally possessed by a prudent

person in the ordinary course of business dealings.

e) The certification in paragraph (a) of this provision is a material representation of fact upon which

reliance was placed when making award. If it is later determined that the Offeror knowingly or in bad

faith rendered an erroneous certification, in addition to other remedies available to the State, the

Procurement Officer may terminate the contract resulting from this solicitation for default.

CODE OF LAWS AVAILABLE: The South Carolina Code of Laws, including the Consolidated Procurement

Code, is available at http://www.scstatehouse.net/code/statmast.htm . The South Carolina Regulations are available

at: http://www.scstatehouse.net/coderegs/statmast.htm .

COMPLETION OF FORMS / CORRECTION OF ERRORS: All prices and notations should be printed in ink

or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not

modify the solicitation document itself (including bid schedule).

DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer or his/her

designee has declared that the time set for opening has arrived, shall be rejected, unless the offer has been delivered

to the designated procurement office or the District's mail room, where confirmation can be authenticated by a third

party method, prior to bid opening

DISTRICT CLOSINGS: If an emergency or unanticipated event interrupts normal District processes so that offers

cannot be received at the Procurement Office designated for receipt of bids by the exact time specified in the

solicitation, the time specified for receipt of offers will be deemed to be extended to the same time of day specified

in the solicitation on the first work day on which the District processes resume. In lieu of an automatic extension, an

Amendment may be issued to reschedule bid opening. If District offices are closed at the time a pre-bid or pre-

proposal conference is scheduled, an Amendment will be issued to reschedule the conference.

DISTRICT REGULATIONS: The bidder(s) and his representatives shall follow all applicable regulations while

on District property, including the NO SMOKING, no weapons, and drug-free policies. No work shall interfere

with school activities or environments unless an authorized employee for that location gives permission. All

representatives of winning bidder must display identification tags (picture ID) at all times while on school grounds.

DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded a

contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, and

Chapter 107 of the South Carolina Code of Laws, as amended. The successful Vendor shall not permit its personnel,

representative or any subcontractor or other personnel to possess upon District property or within any vehicle

transporting students and staff, any alcoholic beverages, illicit/non-prescribed drugs, tobacco products or

weapons. Alcoholic beverages, illicit/non-prescribed drugs, tobacco products and weapons are not allowed on

District property at any time. Any vendor related actions involving or the possession of, any of the aforementioned

items while on District property may cause a cancellation of any award/agreement, at no cost to the District.

Criminal charges may apply. Personnel who appear to be under the influence of any substance shall not be allowed

to transport or come into contact with students or enter or remain on District property.

DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the Solicitation

and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation

thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting

statements in the Solicitation. Failure to do so will be at the Offeror's risk. Offeror assumes responsibility for any

patent ambiguity in the Solicitation that Offeror does not bring to the District's attention.

ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply with,

and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as

amended (ethics act). The following statutes require special attention: Section 8-13-700, regarding use of official

position for financial gain; Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720,

regarding offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding

restrictions on employment by former public official; Section 8-13-775, prohibiting public official with economic

interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding

statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by contractor to

candidate who participated in awarding of contract. The District may rescind any contract and recover all amounts

expended as a result of any action taken in violation of this provision. If contractor participates, directly or

indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders

regarding a public contract, contractor shall, if required by law to file such a statement, provide the statement

required by Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be filed.

PROCUREMENT AUTHORITY: (a) All authority regarding the conduct of this procurement is vested solely

with the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the

only government official authorized to bind the government with regard to this procurement. (b) Purchasing

Liability. The Procurement Officer is an employee of Greenville County Schools acting on behalf of the District

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >