Inflatables and Rental Equipment
| Agency: | Pasco County Schools |
|---|---|
| State: | Florida |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD17277390514256928 |
| Posted Date: | Apr 11, 2024 |
| Due Date: | May 2, 2024 |
| Solicitation No: | 23-014-SD2 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Documents
| Document name | Format | ||||
| |||||
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Bid Invitation |
Acrobat / PDF | ||||
Bid Attachments
| File Name | Description | File Size | ||||
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23-014-SD2_Inflatables_and_Rental_Equipment_Add_Vendors - Specifications.pdf |
RFQ Specifications | 241 KB | ||||
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Standard_Terms_and_Conditions_20240122.pdf |
Standard Terms and Conditions | 330 KB | ||||
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Federal_Terms_and_Conditions_20230608.pdf |
Federal Terms and Conditions | 201 KB | ||||
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Conflict of Interest 20210715.pdf |
Conflict of Interest Form | 59 KB | ||||
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Drug-Free Workplace 20210715.pdf |
Drug-Free Workplace | 100 KB | ||||
|
Attestation_Form_Foreign_Country_of_Concern_20231012.docx |
Foreign Country of Concern Attestation | 30 KB | ||||
Attachment Preview
23-014-SD2
Inflatables and Rental Equipment
Issue Date: 4/11/2024
Questions Deadline: 4/25/2024 01:30 PM (CT)
Response Deadline: 5/2/2024 01:30 PM (CT)
Contact Information
Contact: Steven Duarte
Address: 20430 Gator Lane
Land OLakes, FL 34638
Phone: (813) 794-2032
Email: sduarte@pasco.k12.fl.us
Page 1 of 10 pages
Deadline: 5/2/2024 01:30 PM (CT)
23-014-SD2
Event Information
Number:
23-014-SD2
Title:
Inflatables and Rental Equipment
Type:
Request for Qualifications
Issue Date:
4/11/2024
Question Deadline: 4/25/2024 01:30 PM (CT)
Response Deadline: 5/2/2024 01:30 PM (CT)
Notes:
The District School Board of Pasco County is soliciting a Request for Qualifications
(RFQ) to qualify additional companies for Inflatables and Rental Equipment to be
rented to schools and departments on an “as needed” basis.
Ship To Information
Address: Various Schools and Departments
FL
Billing Information
Contact: Accounts Payable
Address: 7227 Land O Lakes Blvd
Land O Lakes, FL 34638
Email: accountspayable@pasco.k12.fl.us
Bid Attachments
23-014-SD2_Inflatables_and_Rental_Equipment_Add_Vendors - Specifications.pdf
RFQ Specifications
Standard_Terms_and_Conditions_20240122.pdf
Standard Terms and Conditions
Federal_Terms_and_Conditions_20230608.pdf
Federal Terms and Conditions
Conflict of Interest 20210715.pdf
Conflict of Interest Form
Drug-Free Workplace 20210715.pdf
Drug-Free Workplace
Attestation_Form_Foreign_Country_of_Concern_20231012.docx
Foreign Country of Concern Attestation
Download
Download
Download
Download
Download
Download
Requested Attachments
W-9
(Attachment required)
Please upload a copy of your Current W-9
Licenses
(Attachment required)
Please upload a copy of your Occupational / Business license or other applicable licenses, certifications, etc.
Insurance Certificate
(Attachment required)
The District requires the “High Risk” coverage as indicated in the Standard Terms and Conditions under the
attachments tab in IONWAVE. Please upload a copy of your High Risk insurance certificate.
Page 2 of 10 pages
Deadline: 5/2/2024 01:30 PM (CT)
23-014-SD2
Bid Attributes
1 Company Name
Provide company name, doing business as
(Required: Maximum 1000 characters allowed)
2 Certifying Official's Name and Title
Provide contact information of person approving documentation who is a certifying official of the company
(Required: Maximum 1000 characters allowed)
3 Address
Provide principal place of business address, including city, state and zip code
(Required: Maximum 1000 characters allowed)
4 Company Phone Number
Provide the best number for the company contact to be reached for this solicitation
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
5 Email Information
Provide an email to be used for this solicitation
(Required: Email address)
6 District's Terms and Conditions
I have received and read the District’s Terms and Conditions.
Yes, I have received and read the T&C's
(Required: Check if applicable)
7 Federal Terms and Conditions
I have received and read the Federal Terms and Conditions.
Yes, I have received and read the Federal T&C's
(Required: Check if applicable)
8 Purchases by Other Public Agencies
With the consent and agreement of the successful bidder(s), purchases may be made under this solicitation by
other governmental agencies within the State of Florida. Such purchases shall be governed by the same terms and
conditions as stated herein. I affirm that any purchases made by other governmental agencies would not impact the
pricing submitted for this solicitation.
Agree Decline
(Required: Check only one)
Page 3 of 10 pages
Deadline: 5/2/2024 01:30 PM (CT)
23-014-SD2
9 Purchasing Card Payment Program
Please indicate your ability to accept purchasing card payments. Note any restrictions, additional fees, or
stipulations associated with the processing of purchasing cards.
(Required: Maximum 1000 characters allowed)
1 Purchase Order Receiving
0 Provide your preference if receiving purchase orders. Provide company standard email or mailing address.
(Required: Maximum 1000 characters allowed)
1 Conflict of Interest
1 Company must either certify that no official or employee of Pasco County Schools requiring the goods or services
described in these specifications has a material financial interest in this company OR certify that the following
named Pasco County Schools official(s) and/or employee(s) having material financial interest(s) (in excess of 5%) in
this company have filed Conflict of Interest Statements with the Supervisor of Elections, 14236 Sixth Street, Dade
City, Pasco County, Florida, 33523, prior to opening. hereunder relative to Florida State Statute 112.313(12).
Failure to execute either section may result in rejection of this bid.
No, material financial interest in this company Yes, financial interest(s) in excess of 5% - FORM
(Required: Check only one)
1 Drug-Free Workplace
2 Preference shall be given to businesses with drug-free workplace programs. I have read the qualification of a drug-
free workplace program and certify that this firm complies fully with the attached requirements.
I certify our business as a drug-free workplace.
(Required: Check if applicable)
1 Electronic Submittal Process
3 I understand that responses for this solicitation must be submitted electronically via IonWave. Electronic submittals
are secure and unavailable for District review until after the closing date and time of the solicitation. Vendors can
make modifications to their submittals until the close date and time within IonWave. A complete download of the
proposal needs to be uploaded in the attachment tab within IonWave. Once the closing date and time has passed,
IonWave will no longer allow submittals.
Assume responsibitity-date and time of submittal
(Required: Check if applicable)
1 Insurance, proof of coverage
4 Vendors must include proof of insurance coverage in their bid response. Once the bid is finalized, the awarded
vendor(s) must provide a certificate of coverage naming the District as the insured before the project start date or
within 30 days of awarding the bid, whichever is less. Terms and Conditions #45, provides additional information.
I have attached proof of insurance coverage.
(Required: Check if applicable)
1 Special Discounts/Promotions:
5 In the event special quantity discounts are applicable over and above the proposed prices/discounts (or special
promotion items become available), the successful vendors must advise the District in order to pass along
additional savings.
Agree
(Optional: Check if applicable)
Page 4 of 10 pages
Deadline: 5/2/2024 01:30 PM (CT)
23-014-SD2
1 Addition/deletion of product or services
6
The District may add or delete products and/or services during the term of the contract period. Pricing will be
negotiated and agreed upon by both parties. If agreement cannot be reached, the District reserves the right to
purchase from other awarded contracts or other contracted vendors outside of the District.
Agree
(Optional: Check if applicable)
1 Consideration of Interests
7 Florida Statute 287.05701(3) requires notice to vendors of the following provisions:
1. The School Board may not request documentation of or consider a vendor's social, political, or ideological
interests when determining if the vendor is a responsible vendor.
2. The School Board may not give preference to a vendor based on the vendor's social, political, or ideological
interests.
By checking the box, vendor acknowledges receipt of this notice required by F.S. 287.05701(3).
I acknowledge receipt of F.S. 287.05701 notice.
(Required: Check if applicable)
1 Foreign Country of Concern
8 Florida Statute 287.138(4)(a) states that a governmental entity may not accept a bid on, a proposal for, or a reply
to, or enter into, a contract with an entity which would grant the entity access to an individual’s personal identifying
information (PII) unless the entity provides the governmental entity with an affidavit signed by an officer or
representative of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in
paragraphs 287.138(2)(a)-(c) regarding affiliation with a foreign country of concern as defined in paragraph
287.138(1)(c).
Vendor must either:
Affirm that there is access to personal identifying information (PII) and that a signed Attestation Form has
been uploaded in the Response Attachments, or
Affirm that there is no access to personal identifying information (PII) and therefore the Attestation Form is
not required.
Access to PII; signed Form is uploaded
No access to PII; signed Form not required
(Required: Check all that apply)
1 Delivery:
9 All prices must be F.O.B. Destination, no delivery and/or handling charges will be added, freight prepaid and
included to the District School Board of Pasco County.
Agree
(Required: Check if applicable)
2 Cancellations
0
Awarded vendors are not authorized to cancel a scheduled rental once confirmation is forwarded to the requesting
school/site. Cancellations due to acts of God or circumstances that are beyond the reasonable control of either
party are exempt from any charges. Maintenance problems or problems scheduling are not considered reasonable
exemptions. The District must be permitted up to seventy-two (72) hours before an event to cancel before charges
are incurred.
Agree
(Required: Check if applicable)
Page 5 of 10 pages
Deadline: 5/2/2024 01:30 PM (CT)
23-014-SD2
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For more information, please visit the Publication URL Web page.
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