Laptops & Related Hardware

Back Print

Agency:	New Hampshire Community College System
State:	New Hampshire
Level of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Opps ID:	NBD17487994757851601
Posted Date:	Apr 26, 2024
Due Date:	May 10, 2024
Solicitation No:	SYS24-05
Source:	Members Only

Bid #	College	Bid Description		Addendum	Closes on
SYS24-05	CCSNH System Office	Laptops & Related Hardware		5/10/2024

Attachment Preview

REQUEST FOR PROPOSALS

FOR

Laptops & Related Hardware

Issued by the

Community College System of New Hampshire

RFP #SYS24-05

Date of Issue: April 26, 2024

Proposals must be received no later than

3:00 PM on May 10, 2024

All questions related to the RFP should be submitted via e-mail to:

Sean Fitzpatrick, System Office Procurement at purchasing@ccsnh.edu

The full content of this Request for Proposals, Attachments, Appendices, Response to Questions and all Addenda via CCSNH

website located at:

https://www.ccsnh.edu/about-ccsnh/bidding-rfp/

The RFP contains specific protocols relating to discussion and other communications regarding this RFP. Any violations of these

provisions may result in immediate disqualification of a firm’s submission.

Prospective firms are encouraged to promptly notify CCSNH of any apparent inconsistencies, problems, or ambiguities in

Unless specifically amended or deleted by the Community College System of New Hampshire, the following General Terms and Conditions apply to

this Bid and any resulting Purchase Order or Contract.

GENERAL CONDITIONS AND INSTRUCTIONS:

NATURE OF, AND ELIGIBILITY TO RESPOND. This bid invitation is

submitted and the rules promulgated thereunder, and constitutes a firm and

binding offer. A bid may not be withdrawn unless permission is obtained from

the Community College System of NH (CCSNH).

FEDERAL FUNDS. The Community College System of NH shall assure the

continuation or granting of federal funds or other assistance not otherwise

provided for by law by following the Federal Procurement Standards.

Bids may be issued only by the Community College System of NH and are not

transferable.

SAMPLES AND DEMONSTRATIONS. When samples are required they must

be submitted free of costs and will not be returned.

CCSNH’S OPTIONS: The Community College System of NH reserves the

right to reject or accept all or any part of any bid, to determine what constitutes a

conforming bid, to award the bid solely as it deems to be in the best interest of

the CCSNH, and to waive irregularities that it considers not material to the bid.

Items left for demonstration or evaluation purposes shall be delivered and

installed free of charge and shall be removed at no cost to the CCSNH.

Demonstration units shall not be offered to the CCSNH as new equipment.

PUBLIC INFORMATION: The responding vendor hereby acknowledges that

all information relating to this bid and any resulting order (Including but not

limited to fees, contracts, agreements and prices) are subject to these laws of the

State of New Hampshire regarding public information.

Bids. Bids must be received at the Community College System of NH before the

date and time specified for the opening. Bids must be submitted on this bid form

or exact copies and must be typed or clearly printed in ink. Corrections must be

initialed.

PERSONAL LIABILITY: The responding vendor agrees that in the

preparation of this bid or the execution of any resulting contract or order,

representatives of the Community College System of NH shall incur no liability

of any kind.

Bids will be made available to the public after the time of award. Bid results will

be given by mail only if requested in writing and accompanied by a self-

addressed, stamped business size envelope.

PROOF OF COMPLIANCE. The responding vendor may be required to

supply proof of compliance with proposal specifications. When requested, the

responding vendor must immediately supply the Community College System of

NH with certified test results or certificates of compliance. Where none are

available, the CCSNH may require independent laboratory testing. All costs for

such testing certified test results or certificate of compliance shall be the

responsibility of the responding vendor.

SPECIFICATIONS. Vendors must submit on items as specified. Proposed

changes must be submitted in writing and received at the Community College

System of NH at least five (5) working days prior to the bid deadline. Vendors

shall be notified in writing if any changes to the specifications are made.

FORM OF CONTRACT. The terms and conditions set forth in any additional

Terms and Conditions by the Community College System of NH are part of the

bid and will apply to any contract awarded the responding vendor unless specific

exceptions are taken and accepted and will prevail over any contrary provisions

in Terms and Conditions submitted by the responding vendor.

AWARD. The award will be made to the responsible Vendor submitting a

conforming proposal meeting specification at the lowest cost unless other criteria

are noted in the proposal. Unless otherwise noted, the award may be made by

individual items.

If there is a discrepancy between the unit price and the extension, the unit price

will prevail.

When identical low bids are received the award will be made in accordance with

the Administrative Rules.

PATENT INFRINGEMENT. Any responding vendor who has reason to

believe that any other responding vendor will violate a patent should such

responding vendor be awarded the contract shall set forth in writing, prior to the

date and time of opening, the grounds for his belief and a detailed description of

the patent.

ASSIGNMENT PROVISION. The responding vendor hereby agrees to assign

all causes of action that it may acquire under the antitrust laws of New

Hampshire and the United States as the result of conspiracies, combinations, or

contracts in restraint of trade which materially affect the price of goods or

services obtained by the state under this contract if so requested by the

Community College System of NH.

BID INVITATION FOR:

Laptops & Related Hardware

INSTRUCTIONS TO BIDDER:

Read the entire bid invitation prior to completing. Complete the pricing information in the “Offer” section (the unit price is the

price for the unit of purchase required by this bid invitation {i.e. each, case, box, etc.) and all other required information on

your offer. The extension is the unit price multiplied by the quantity required by this bid invitation.

PURPOSE:

The purpose of this bid invitation is to establish contract in the form of a purchase order for supplying Community College

System of NH with the item(s) indicated in the “Offer” section of this bid invitation, in accordance with the requirements of

this bid invitation and any resulting order. This will be a one-time order with delivery required to the locations indicated in the

F.O.B. section of this bid invitation.

SCHEDULE OF KEY EVENTS:

Issue of Request for Proposal

Friday, April 26, 2024

Proposal Due Date & Time

Friday, May 10, 2024 @ 3:00pm

Award Notification and Purchase Order

sent to successful bidder

Friday, May 17, 2024

Desired delivery date

Friday, June 7, 2024

BID INQUIRIES:

Questions regarding the meaning and interpretation of the RFP, attachments, specifications, etc., shall be submitted via email.

Answers will be provided by an RFP addendum posted to https://www.ccsnh.edu/about-ccsnh/bidding-rfp/. Please direct all

questions or correspondence regarding this RFP to:

Sean Fitzpatrick, Procurement Administrator

CCSNH System Office

purchasing@ccsnh.edu

Any questions must be submitted by an individual authorized to commit their organization to the Terms and Conditions of this

bid. Inquires must clearly identify the Bid Number, the Vendor’s name and address and the name of the person submitting the

question.

BID PRICES:

Bid prices must be in US dollars and must include delivery and all other costs required by this bid invitation. Bid prices should

result in prices that are no higher than those charged to the bidder’s best/preferred customer. Special charges, surcharges, or

fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges must be built into your

bid price at the time of the bid.

DELIVERY & F.O.B.:

Items of this order will be delivered across eight individual locations of the CCSNH. Delivery locations, addresses and primary

contacts are listed in the “Offer” section of this bid invitation.

The F.O.B. shall be destination to the delivery points listed in the “Offer” section of this bid invitation.

BID SUBMITAL:

All bids must be submitted on this form or an exact copy, must be typed or clearly printed in ink and must be received on or

before the date and time specified on page 1 of this bid. Interested parties may submit a bid to the Community College System

of New Hampshire by email to purchasing@ccsnh.edu. All bids must be clearly marked with bid number and date due.

Confirmation of receipt will be sent within 24 hours via email.

Bid Responses must include the following documents:

• Completed “Offer” Section of this RFP Form

• Bidder’s W9

• Bidder’s Certificate of Insurance (sample is fine)

GOVERNING TERMS AND CONDITIONS:

A responding bid that has been completed and signed by your representative will constitute your company’s acceptance of all

CCSNH terms and conditions and will legally obligate your company to these terms and conditions.

A signed response further signifies that any terms and/or conditions that may be or have been submitted by the bidder are

specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or

conditions contain language to the contrary.

PUBLIC DISCLOSURE:

Any information contained in the bid that a vendor considers confidential must be clearly designated. Marking of the entire bid

or entire section of the bid (e.g. pricing) as confidential will neither be accepted nor honored. Notwithstanding any provision

of this bid to the contrary, vendor pricing will be subject to public disclosure upon the effective date of all resulting contracts or

purchase orders.

Generally, each bid shall become public information upon the effective date of all resulting contracts or purchase orders;

however, to the extent consistent with applicable state and federal law and regulations, as determined by the State, including,

but not limited to, RSA Chapter 91-A (Right to Know Law), the State/CCSNH shall endeavor to maintain the confidentiality of

portions of the bid that is clearly and properly marked confidential. If a request is made to CCSNH to view portions of a bid

that a vendor has properly and clearly marked as confidential, CCSNH will notify vendor of the request and of the date that

CCSNH plans to release the records. By submitting a bid, vendors agree that unless the vendor obtains a court order, at its sole

expense, enjoining the release of the requested information, CCSNH may release the requested information on the date

specified in the CCSNH’s notice without liability to the vendors.

VENDOR CERTIFICATIONS:

All bidders must be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

• All bidders must include a completed W9 with their submission.

SPECIFICATION COMPLIANCE:

The manufacturer(s) and/or model(s) indicated are the exact type and quality required. Substitutions will not be considered.

Unless otherwise specified by the Community College System of NH in this bid invitation document, all equipment offered by

the bidder must be new; shall not be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall

not have been placed anywhere for evaluation purposes.

CHANGES:

Any requested changes to this bid invitation by the bidder must be received in writing at the Community College System of

NH no later than 4:30 PM on the fifth Community College System of NH business day prior to the date of the bid opening.

ADDENDUM:

In the event it becomes necessary to add or revise any part of this bid prior to the scheduled submittal date, CCSNH will post

on our website any addenda. Before your submission, always check the site for any addenda or other materials that may have

been issued affecting the bid. The website address is https://www.ccsnh.edu/about-ccsnh/bidding-rfp/

WARRANTY REQUIREMENTS:

Successful bidder shall be required to warranty all of the equipment awarded to them for a period of not less than the

manufacturer’s standard period of time, from the date the items are received, inspected and accepted by the Community

College System of New Hampshire. The warranty shall cover 100% of all parts, shipping, labor, travel, lodging and expenses.

BID AWARD:

The award of the bid will be based upon the total net low bid of the items indicated in the "Offer" section of this bid invitation. If an

award is made it will be in total, in the form of a Community College System of NH Purchase Order.

If upon the award of any bid of multiple items (awarded by line item) it is determined that an order for any particular item would be

$500.00 or less and said item would be the only item on a purchase order, CCSNH reserves the right to award that item to a bidder

already receiving an award for multiple items.

BID RESULTS:

Bid results may be viewed on CCSNH’s web site at: https://www.ccsnh.edu/about-ccsnh/bidding-rfp/.

TERMINATION:

The Community College System of NH shall have the right to terminate the purchase contract at any time by giving the

successful bidder a thirty (30) day written notice.

RETURNED GOODS:

The successful bidder must resolve all order and invoice discrepancies within five business days from notification. Products

returned due to quality issues, duplicate shipments, over-shipments, etc. must be picked up by the successful bidder within five

business days of notification with no restocking or freight charges and must be replaced with specified products or the agency

will be refunded/credited for the full purchase price. Unauthorized substitutions for any products are not allowed.

Standard stock products ordered in error by the Community College System of NH must be returned for full credit within

fifteen days of receipt. Products must be in re-saleable condition (original container, unused) and there will be no restocking

fee charged for these products. The using campus will be responsible for any freight charges to return these items to the

successful bidder.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >