United Kingdom-Portsmouth: Software package and information systems

Agency: TED
State:
Level of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
Opps ID: NBD00003311923925824
Posted Date: Sep 30, 2017
Due Date: Nov 1, 2017
Solicitation No: 385057-2017
Source: Members Only
30/09/2017 S188 - - Services - Contract notice - Open procedure

United Kingdom-Portsmouth: Software package and information systems

2017/S 188-385057

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
University of Portsmouth
University House, Winston Churchill Avenue
Portsmouth
PO1 2UP
United Kingdom
Contact person: Purchasing Section
Telephone: +44 2392843172
E-mail: finance.purchasing@port.ac.uk
NUTS code: UKJ31

Internet address(es):

Main address: www.port.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/port/

I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/port/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

17/052 ? Brand Asset Management System.

Reference number: 17/GH/052
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description:

The University of Portsmouth is looking to appoint a supplier who has the proven ability, and software, to implement a multi-faceted brand asset management solution (BAM) to support the change in working practices driven by the University of Portsmouth's Marketing and Communication department, and its interaction with its internal and external customers. The BAM solution will drive the roll-out of the new University brand, utilising new brand assets, with existing digital video, imagery, documents and associated files migrated from an existing digital asset management solution (DAM).

To Express an Interest in this project please register on the University of Portsmouth In-Tend web-page and express an interest in this project. Please find the web-link for our web-page below:

https://in-tendhost.co.uk/port/

II.1.5) Estimated total value
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code: UKJ31
II.2.4) Description of the procurement:

The University of Portsmouth is looking to appoint a supplier who has the proven ability, and software, to implement a multi-faceted brand asset management solution (BAM) to support the change in working practices driven by the University of Portsmouth's Marketing and Communication department, and its interaction with its internal and external customers. The BAM solution will drive the roll-out of the new University brand, utilising new brand assets, with existing digital video, imagery, documents and associated files migrated from an existing digital asset management solution (DAM).

Please note the University ICT strategy is to introduce cloud based solutions where appropriate, so any solution must be delivered as Software as a Service (SaaS).

This tender is to appoint a single supplier that can work with the University to implement a BAM solution that delivers to each of the requirements outlined within the Specification. We are looking for a supplier to undertake the discovery, development and delivery phases with the Corporate Communications team within the Marketing and Communications department within 12 weeks of appointment, ready for UK and International staff roll-out. The development and support required is for a period of 3 years, with the option to extend for another 2 years.

It is important to stress that the type of BAM solution we are looking for is not just a digital asset management system (DAM). (We currently run AssetBank as our DAM solution, which we will be looking to migrate appropriate assets from into the new BAM). We realise that a robust digital asset management system is at the core of any BAM solution, however, it is the ability of your facets, or modules, that surround your DAM offering that can deliver to current core business processes that are key to this tender.

To Express an Interest in this project please register on the University of Portsmouth In-Tend web-page and express an interest in this project. Please find the web-link for our web-page below:

https://in-tendhost.co.uk/port/

Please complete both the ITT documents and the Suitability Questionnaire documents. All supplier's Suitability Questionnaires will be scored and the top (approximately 6) suppliers will then have their tender documents scored. This is being run as one stage, but with 2 parts.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year plus 2 year.

II.2.10) Information about variants
Variants will be accepted: yes
II.2.11) Information about options
Options: yes
Description of options:

Please see tender specification.

II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2) Economic and financial standing
III.1.3) Technical and professional ability
III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.2) Contract performance conditions:
III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 01/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 60 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 01/11/2017
Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: yes
VI.2) Information about electronic workflows
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
University of Portsmouth
Portsmouth
United Kingdom
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
28/09/2017
TI Title United Kingdom-Portsmouth: Software package and information systems
ND Document number 385057-2017
PD Publication date 30/09/2017
OJ OJ S 188
TW Place PORTSMOUTH
AU Authority name University of Portsmouth
OL Original language EN
HD Heading - - Services - Contract notice - Open procedure
CY Country UK
AA Type of authority 6 - Body governed by public law
HA EU Institution -
DS Document sent 28/09/2017
DT Deadline 01/11/2017
NC Contract 4 - Services
PR Procedure 1 - Open procedure
TD Document 3 - Contract notice
RP Regulation 5 - European Union, with participation of GPA countries
PC CPV code 48000000 - Software package and information systems
OC Original CPV code 48000000 - Software package and information systems
RC NUTS code UKJ31
IA Internet address (URL) www.port.ac.uk
DI Directive Public procurement Directive 2014/24/EU

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