United Kingdom-Cardiff: Software package and information systems

Agency: TED
State:
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD00003510766138259
Posted Date: Oct 7, 2017
Due Date: Nov 7, 2017
Solicitation No: 396218-2017
Source: Members Only
07/10/2017 S193 - - Services - Contract notice - Restricted procedure

United Kingdom-Cardiff: Software package and information systems

2017/S 193-396218

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Velindre NHS Trust [as hosts of NHS Wales Informatics Service]
Ty Glan-yr-Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
United Kingdom
Contact person: Katharine Fletcher
Telephone: +44 2920502105
E-mail: katharine.fletcher@wales.nhs.uk
NUTS code: UK

Internet address(es):

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Dental E-Referral Management System [DEMS].

Reference number: P451
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description:

The aim of a referral management system is to manage clinical demand and allocation of referrals, with valid need, to specialist dental services.

A national approach to the procurement and implementation of an e-referral platform is required for Wales. It is expected that this service will play a key contributing role in improving quality of referrals and pathways management across Wales.

The average referral activity for Wales on an annual basis is approximately 44 000. This is for all specialities, excluding special care dentistry and primary care led general anaesthetic services. Therefore approximately 50 000 is the expected volume to be managed by a Dental E-Referral Management Service (DEMS) provider. Administrative and/or clinical triage is applied to all referrals to assess completeness of referral, clinical need and complexity. Referrers making appropriate referrals can in time earn autonomy and bypass the triage stage.

II.1.5) Estimated total value
Value excluding VAT: 1 350 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
48814400
48517000
48814200
II.2.3) Place of performance
NUTS code: UKL
Main site or place of performance:

Various Sites across NHS Wales.

II.2.4) Description of the procurement:

The aim of a referral management system is to manage clinical demand and allocation of referrals, with valid need, to specialist dental services. Central Dental Referral Management Services exist in England and are effective in providing a standardized approach to referral management. Such services include all dental specialities and pathways across primary and secondary care. Referral Management Systems provide invaluable, timely data on patient need to support decision making for service planning and pathway development, as well as for assessment and reporting on referral quality and source.

A national approach to the procurement and implementation of an e-referral platform is required for Wales. It is expected that this service will play a key contributing role in improving quality of referrals and pathways management across Wales.

The average referral activity for Wales on an annual basis is approximately 44 000. This is for all specialities, excluding special care dentistry and primary care led general anaesthetic services. Therefore approximately 50 000 is the expected volume to be managed by a Dental E-Referral Management Service (DEMS) provider. Administrative and/or clinical triage is applied to all referrals to assess completeness of referral, clinical need and complexity. Referrers making appropriate referrals can in time earn autonomy and bypass the triage stage.

Referrals will be received from:

? General Dental Practitioners within Wales;

? General Dental Practitioners outside bordering Wales, whose patients are registered with a GP within Wales;

? Other dental providers (including private practitioners and community dental services referring into NHS services).

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 1 350 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:

An option to extend by up to an additional 24 months in increments of no less than 12 months is included in this contract.

II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2) Economic and financial standing
III.1.3) Technical and professional ability
III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.2) Contract performance conditions:
III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 150-310403
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 07/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 11/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:

Instructions on how to participate in this tender opportunity.

It is proposed to run a restricted tender with a Pre Qualification Questionnaire and then an Invitation to Tender:

To complete your formal proposal, in this notice, please access the PQQ via the Bravo E Tender Wales portal where you will find the PQQ and the tender documentation, reference ? Project Ref 37306 PQQ Ref 32407 Dental e-Referral Management System as per the instructions below.

Register your company on the eSourcing portal (this is only required once)

? Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register ? Accept the terms and conditions and click continue

? Enter your correct business and user details

? Note the username you chose and click save when complete

? You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

? Login to the portal with the username/password

? Click the PQQs / ITTs open to all suppliers link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier)

? Click on the relevant PQQ/ ITT to access the content.

? Click the express interest button at the top of the page.

? This will move the PQQ /ITT into your my PQQs/ my ITTs page. (this is a secure area reserved for your projects only) ?You can now access any attachments by clicking buyer attachments in the PQQ/ ITT details box

3. Responding to the tender

? Click my response under PQQ/ ITT details, you can choose to create response or to decline to respond (please give a reason if declining)

? You can now use the messages function to communicate with the buyer and seek any clarification ? Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT

? There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the submit response button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

(WA Ref:71512)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Telephone: +44 1443848585

Internet address: http://www.procurement.wales.nhs.uk

VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
05/10/2017
TI Title United Kingdom-Cardiff: Software package and information systems
ND Document number 396218-2017
PD Publication date 07/10/2017
OJ OJ S 193
TW Place CARDIFF
AU Authority name Velindre NHS Trust [as hosts of NHS Wales Informatics Service]
OL Original language EN
HD Heading - - Services - Contract notice - Restricted procedure
CY Country UK
AA Type of authority 6 - Body governed by public law
HA EU Institution -
DS Document sent 05/10/2017
DT Deadline 07/11/2017
NC Contract 4 - Services
PR Procedure 2 - Restricted procedure
TD Document 3 - Contract notice
RP Regulation 5 - European Union, with participation of GPA countries
PC CPV code 48000000 - Software package and information systems
48517000 - IT software package
48814200 - Patient-administration system
48814400 - Clinical information system
OC Original CPV code 48000000 - Software package and information systems
48517000 - IT software package
48814200 - Patient-administration system
48814400 - Clinical information system
RC NUTS code UKL
IA Internet address (URL) http://www.procurement.wales.nhs.uk
DI Directive Public procurement Directive 2014/24/EU

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