United Kingdom-Pembroke: School cleaning services

Agency: TED
Level of Government: State & Local
  • S - Utilities and Training Services
Opps ID: NBD00003511282912186
Posted Date: Oct 6, 2017
Due Date:
Solicitation No: 393973-2017
Source: Members Only
06/10/2017 S192 - - Services - Contract award notice - Restricted procedure

United Kingdom-Pembroke: School cleaning services

2017/S 192-393973

Contract award notice

Results of the procurement procedure


Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Pembroke School
SA71 4RL
United Kingdom
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKL14

Internet address(es):

Main address: https://www.pgfl.org.uk/schools/pbf/pembrokeschool/site/site/default.aspx

I.2) Joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Pembroke School ~ Tender for Cleaning Services.

II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description:

The successful Supplier will be required to provide cleaning services at Pembroke School (the Client).

Pembroke School is a mixed 11-18 comprehensive school of 1 207 pupils on roll in a rural area at the far south west of Wales. The school was formed in 1972 as a result of the amalgamation of the former grammar and secondary modern schools. It is housed on 1 large site and its setting is undoubtedly unique in Wales. All the school buildings are contained within the boundaries of a former private estate of nearly 100 acres with views over the lawn to Pembroke Castle. Many of our students have represented Wales in a wide variety of sporting activities including octopush, rugby, football and badminton.

The school has many excellent facilities including a new purpose-built suite of science laboratories. There is a very fine sports complex on the campus consisting of 2 swimming pools, a large sports hall, 2 squash courts and a fitness room.

II.1.6) Information about lots
This contract is divided into lots: no
II.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: 940 000.00 GBP
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code: UKL14
Main site or place of performance:

Pembroke School, Pembroke, Wales, United Kingdom.

II.2.4) Description of the procurement:

In 2015, Pembrokeshire County Council announced plans to build a new school on the grounds of the existing school. The new school will be constructed and opened in time for the 2018-19 academic year, with the existing school demolished (with the exception of the science block) and replaced by sports facilities by summer 2019.

The cleaning contract will commence on 1.1.2018 for an initial period of 3 years, concluding on 31.12.2020, with the opportunity to extend for a further period of up to 3 years at the discretion of the governing body. The contract shall commence in the current school; subsequently the cleaning provision shall transfer to the new school site.

The successful Supplier will invoice the Client for 1/12th of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Whilst the monthly charge will represent 1/12th of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The successful Supplier shall be required to provide an auditable staff sign in and out system.

Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Please note that the Client's requirement shall be for 190 academic days, and 10 days periodic cleaning per annum.

The Supplier shall provide a comprehensive cleaning service to the school site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the school site.

The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract.

We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within the Pembrokeshire area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required.

The scope of the contract covers all cleaning provision within school buildings. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the Client's senior management team on the contract performance.

II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 72
Quality criterion - Name: Company approach / Weighting: 64
Quality criterion - Name: Contract compliance / Weighting: 24
Cost criterion - Name: Competitiveness / Weighting: 60
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 074-142371
IV.2.8) Information about termination of dynamic purchasing system
IV.2.9) Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract


Pembroke School ~ Tender for Cleaning Services

A contract/lot is awarded: yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Solo Service Group Limited
United Kingdom
NUTS code: UKL18
The contractor is an SME: no
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 900 000.00 GBP
Total value of the contract/lot: 940 000.00 GBP
V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Pembroke School
United Kingdom
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
TI Title United Kingdom-Pembroke: School cleaning services
ND Document number 393973-2017
PD Publication date 06/10/2017
OJ OJ S 192
AU Authority name Pembroke School
OL Original language EN
HD Heading - - Services - Contract award notice - Restricted procedure
CY Country UK
AA Type of authority 6 - Body governed by public law
HA EU Institution -
DS Document sent 04/10/2017
NC Contract 4 - Services
PR Procedure 2 - Restricted procedure
TD Document 7 - Contract award notice
RP Regulation 5 - European Union, with participation of GPA countries
PC CPV code 90919300 - School cleaning services
OC Original CPV code 90919300 - School cleaning services
RC NUTS code UKL14
IA Internet address (URL) https://www.pgfl.org.uk/schools/pbf/pembrokeschool/site/site/default.aspx
DI Directive Public procurement Directive 2014/24/EU


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