United Kingdom-Yeovil: Cremators

Agency: TED
Level of Government: State & Local
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
Opps ID: NBD00003519802544197
Posted Date: Oct 7, 2017
Due Date: Nov 13, 2017
Solicitation No: 395498-2017
Source: Members Only
07/10/2017 S193 - - Supplies - Contract notice - Open procedure

United Kingdom-Yeovil: Cremators

2017/S 193-395498

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
South Somerset District Council
The Council Office, Brympton Way
BA20 2HT
United Kingdom
Contact person: Ms Debbie Shead
Telephone: +44 1935462007
E-mail: Debbie.Shead@SouthSomerset.Gov.Uk
NUTS code: UKK2

Internet address(es):

Main address: http://www.southsomerset.gov.uk/

Address of the buyer profile: http://www.southsomerset.gov.uk/

I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=0af4e3ab-4da7-e711-80e6-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=0af4e3ab-4da7-e711-80e6-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

The Supply, Delivery, Installation, Commissioning and Maintenance of New Cremators, Abatement Equipment and Control Systems to Yeovil Crematorium.

Reference number: DN301224
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description:

South Somerset District Council (SSDC) is undertaking the process of tendering for the Supply, Installation and Commissioning of New Cremators, Mercury Abatement Equipment and Control Systems for Yeovil Crematorium. This is to ensure that the service continues to meet its statutory obligations, the authority's objectives, provide best value and meet the future needs of the residents of South Somerset.

Summary of Contract Scope:

1. Design work.

2. The supply, installation and commissioning of the two cremators, abatement equipment and control systems.

3. The support and maintenance of the above.

II.1.5) Estimated total value
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code: UKK2
Main site or place of performance:

Yeovil Crematorium, Bunford Lane, Yeovil BA20 2EJ.

II.2.4) Description of the procurement:

A. To design, supply, deliver, off-load, position and install the cremators including all the ancillary equipment and building work to enable the plant to perform as required.

b. To design, supply, deliver and install flue gas mercury abatement plant for use with the new cremators, including all associated ancillary equipment, to enable the cremators to achieve the new plant operating standard specified in the Secretary of State's Guidance for Crematoria, PG5/2(12) and any relevant amendments.

c. To remove from site, and certify disposal, of the existing cremators, all associated ancillary equipment and any redundant waste gas ducts.

d. To connect of the waste gas ducting from the new cremators plant to the mercury abatement plant and the vertical flues in the chimney.

e. To carry out commissioning and independent flue gas testing of the completed installation to demonstrate full compliance with the standards specified in the crematorium's PPC Permit.

f. To ensure the cremator and mercury abatement plant will meet the standards required by the Secretary of State's Guidance ? Crematoria PG5/2(12) and any relevant amendments.

g. As part of their proposals, the Contractor shall include in the Tendered sum a formal training course on the crematorium site, offering instructions and training on the operation and future maintenance to the cremator operators.

h. To provide operating and maintenance instructions in both paper and electronic copy.

l. To provide a fully automated data logging and reporting package as an integral part of the equipment's control system, the system shall be computer based, and the automatically generated output shall be as per DEFRA's PG 5/2 (12) agreed reporting format.

j. The carrying out all necessary building and structural work including modifications to the existing building, if necessary, to provide a temporary access to facilitate the installation of the new equipment and subsequent reinstatement, foundations for the new cremators, structural reinforcement to support abatement plant, provision of holes in walls for the passage of pipes, air and waste gas ducts, modifications to the existing chimney to accommodate new flue liners if required, cleaning down re-tiled/re-covered floor and make good ready for re-decoration of walls. Some of this work may be carried out by contractors appointed by SSDC in agreement with the Tenderer. Appropriate allowance will be made for this in the contract if this happens.

k. The contract will include an inclusive planned maintenance regime for fifteen (15) years from the date of commissioning of the plant, with an option to renew for a further period of five (5) years on similar terms.

The Primary Aims are:

1. to select a contractor who will deliver the optimal solution over the lifecycle of the equipment.

2. to select a contractor that recognises the Council's desire to enter into a long term relationship with a partner who will fully support this key facility, contribute to its long term success and help achieve the objectives contained in the business plan.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 186
This contract is subject to renewal: yes
Description of renewals:

The 15 year maintenance contract will contain a single option for a 5 year extension.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:

There are two options in respect of the maintenance contract. Option 1 fully inclusive to meet all requirements of the specification. Option 2 is as option 1 less the requirements for crematory re-bricking and for the supply an disposal of reagent.

II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Detailed are contained in the Procurement Documents.

III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.2) Contract performance conditions:

Detailed are contained in the procurement documents.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 13/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 13/11/2017
Local time: 14:00

South Somerset District Council, The Council Offices, Brympton Way, Yeovil, BA20 2HT.

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
South Somerset District Council
Brympton Way
BA20 2HT
United Kingdom
Telephone: +44 1935462462
E-mail: supportservices@southsomerset.gov.uk
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
TI Title United Kingdom-Yeovil: Cremators
ND Document number 395498-2017
PD Publication date 07/10/2017
OJ OJ S 193
AU Authority name South Somerset District Council
OL Original language EN
HD Heading - - Supplies - Contract notice - Open procedure
CY Country UK
AA Type of authority 3 - Regional or local authority
HA EU Institution -
DS Document sent 05/10/2017
DT Deadline 13/11/2017
NC Contract 2 - Supplies
PR Procedure 1 - Open procedure
TD Document 3 - Contract notice
RP Regulation 4 - European Union
PC CPV code 42350000 - Cremators
OC Original CPV code 42350000 - Cremators
IA Internet address (URL) http://www.southsomerset.gov.uk/
DI Directive Public procurement Directive 2014/24/EU


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