United Kingdom-Bath: Software package and information systems

Agency: TED
Level of Government: State & Local
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD00003877421419917
Posted Date: Oct 5, 2017
Due Date: Nov 1, 2017
Solicitation No: 391393-2017
Source: Members Only
05/10/2017 S191 - - Services - Contract notice - Open procedure

United Kingdom-Bath: Software package and information systems

2017/S 191-391393

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
University of Bath
Purchasing Services, Claverton Down
United Kingdom
Contact person: Lester Hayward
Telephone: +44 1225384822
E-mail: l.hayward@bath.ac.uk
NUTS code: UKK12

Internet address(es):

Main address: www.bath.ac.uk

I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./XH88G2D7M6
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./XH88G2D7M6
Tenders or requests to participate must be submitted to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Activity Based Costing Solution.

Reference number: UoBath/Proc/578
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description:

The University of Bath is seeking to appoint a vendor or vendors to supply an Activity Based Costing solution to provide:

?Retrospective Course Costing (RCC),

?Transparent Approach to Costing (TRAC) reporting,

?Internal Resource Allocation Models (RAM),

?Costing assumptions for Prospective Course Costing (PCC).

II.1.5) Estimated total value
Value excluding VAT: 140 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code: UKK12
Main site or place of performance:

Bath and North East Somerset, North Somerset and South Gloucestershire.

II.2.4) Description of the procurement:

The University of Bath is seeking to appoint a vendor or vendors to supply an Activity Based Costing solution to provide:

Retrospective Course Costing (RCC)

Should allow for the reporting of fully absorbed costs and income down to the given level. For the University of Bath, the level needs to be at least to course level in the first instance but where data is available down to the module level.

Transparent Approach to Costing (TRAC)

Is an annual activity based costing process. The principles of cost allocations apply for TRAC but there may be some specific differences in the approach for our internal cost reporting (RAM) and TRAC. We require a system that allows for different costing methods to be used.

Resource Allocation Models (RAM)

Looks at department level costing that shows the income and costs by source of income and type of costs. It is split into direct costs and central costs. The direct costs are reported from their cost centre in the ledger and the faculty costs and centrals costs are allocated based on cost drivers.

Higher Education Statistics Agency (HESA)

Is an annual return that reports the University's financial expenditure activity in a given financial period. Costs are categorised according to a pre-defined template and must reconcile with Note 9 of the University's annual published financial statements. The solution is required to map financial data to HESA cost centre to allow the solution output to reconcile back to HESA returns, but not actually produce the returns.

Prospective Course Costing (PCC)

Relies upon central cost assumptions to ensure all prospective courses are evaluated accurately in terms of financial viability. It is anticipated that the solution will be able to generate department level central cost assumptions that can be broken down into more granular detail for example looking at lab vs non-lab, undergraduate vs post graduate.

The University's budget for the procurement of the Activity Based Costing Solution is 75 000 GBP ? 175 000 GBP (Including Vat) should the contract run for its potential of 4 years plus up to 2 extended years.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The initial contract period will be 4 years with the option for 2 annual extensions up to a maximum of contract period of 6 years. The University reserves the right to award the extension periods as 2 individual extensions of 1 year or 1 single extension of 2 years depending upon circumstances after 4 years.

II.2.10) Information about variants
Variants will be accepted: yes
II.2.11) Information about options
Options: no
II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.2) Contract performance conditions:
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 01/11/2017
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 01/11/2017
Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:

This tender is being conducted as part of the University of Bath's eTendering programme run in conjunction with BIPS DELTA. Expressions of interest in this opportunity, further information and/or documents are available at: https://www.delta-esourcing.com

To express an interest in this opportunity you must register on this site to obtain a login and password (If you are already registered you will not need to register again, simply use your existing username and password). Please note there is a password reminder link on the home page. You must log in and go to your Response Manager and add the following Access Code: XH88G2D7M6

Please ensure you follow all instructions provided to you there. The deadline for submitting your completed tender is 14:00 on the 1.11.2017. Please ensure that you allow plenty of time when responding especially if you are required to upload response documents. Please note late responses cannot be accepted. If you experience any technical difficulties please contact the Delta eSourcing help desk on +44 8452707050 or email: helpdesk@delta-esourcing.com

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-2017102-PRO-11131469.

VI.4) Procedures for review
VI.4.1) Review body
University of Bath
Purchasing Services, Claverton Down
United Kingdom
Telephone: +44 1225384822
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
TI Title United Kingdom-Bath: Software package and information systems
ND Document number 391393-2017
PD Publication date 05/10/2017
OJ OJ S 191
AU Authority name University of Bath
OL Original language EN
HD Heading - - Services - Contract notice - Open procedure
CY Country UK
AA Type of authority 6 - Body governed by public law
HA EU Institution -
DS Document sent 02/10/2017
DT Deadline 01/11/2017
NC Contract 4 - Services
PR Procedure 1 - Open procedure
TD Document 3 - Contract notice
RP Regulation 4 - European Union
PC CPV code 48000000 - Software package and information systems
48100000 - Industry specific software package
48440000 - Financial analysis and accounting software package
OC Original CPV code 48000000 - Software package and information systems
48100000 - Industry specific software package
48440000 - Financial analysis and accounting software package
RC NUTS code UKK12
IA Internet address (URL) www.bath.ac.uk
DI Directive Public procurement Directive 2014/24/EU


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