United Kingdom-Belfast: Event services

Agency: TED
State:
Level of Government: State & Local
Category:
  • Q - Medical Services
Opps ID: NBD00003951396468661
Posted Date: Oct 6, 2017
Due Date: Nov 6, 2017
Solicitation No: 393737-2017
Source: Members Only
06/10/2017 S192 - - Services - Contract notice - Open procedure

United Kingdom-Belfast: Event services

2017/S 192-393737

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
NI Tourist Board
Floors 10-12, Linum Chambers, Bedford Square, Bedford Street
Belfast
BT2 7ES
United Kingdom
Contact person: Martin Hall
E-mail: martin.hall@finance-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

DfE ? Tourism NI ? Corporate and Consumer Display, Supply, Storage and Technical Support.

II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description:

There will be two distinct elements to this Contract: I. Corporate Display material and AV support (Supply, Storage and Installation) ? for Tourism NI Corporate Events, aimed primarily at NI Tourism Industry and key corporate stakeholders; II. Tourism NI Corporate and Consumer Display (Supply, Storage and Installation) at Tourism NI supported events, aimed primarily at consumers from Northern Ireland, Republic of Ireland and overseas.

II.1.5) Estimated total value
Value excluding VAT: 375 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
71356300
63120000
II.2.3) Place of performance
NUTS code: UKN
II.2.4) Description of the procurement:

There will be two distinct elements to this Contract: I. Corporate Display material and AV support (Supply, Storage and Installation) ? for Tourism NI Corporate Events, aimed primarily at NI Tourism Industry and key corporate stakeholders; II. Tourism NI Corporate and Consumer Display (Supply, Storage and Installation) at Tourism NI supported events, aimed primarily at consumers from Northern Ireland, Republic of Ireland and overseas.

II.2.5) Award criteria
Criteria below
Price
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/12/2018
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that this Contract will commence on 1.1.2018 for a duration of 1 year. The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for any period up to and including 24 months commencing from the termination date of the original Contract Period.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:

It is anticipated that this Contract will commence on 1.1.2018 for a duration of 1 year. The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for any period up to and including 24 months commencing from the termination date of the original Contract Period.

II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

The estimated total contract value is between 250 000 GBP and 375 000 GBP for the total contract period including all possible extensions. The range reflects the potential scale of the contract and takes into account such changes to the scope / and or scale which may result from future operational requirements.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2) Economic and financial standing
List and brief description of selection criteria:

As per Tender documentation.

III.1.3) Technical and professional ability
List and brief description of selection criteria:

As per Tender documentation.

III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.2) Contract performance conditions:
III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 06/11/2017
Local time: 15:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 04/02/2018
IV.2.7) Conditions for opening of tenders
Date: 06/11/2017
Local time: 15:30
Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Following the expiry of this Contract.

VI.2) Information about electronic workflows
VI.3) Additional information:

Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.. . The Authority expressly reserves the rights:. . (I). not to award any contract as a result of the procurement process commenced by publication of this notice;. (II). to make whatever changes it may see fit to the content and structure of the tendering Competition;. (III). to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and. (IV). to award contract(s) in stages.. . and in no circumstances will the Authority be liable for any costs incurred by candidates..

VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
uk
United Kingdom
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
04/10/2017
TI Title United Kingdom-Belfast: Event services
ND Document number 393737-2017
PD Publication date 06/10/2017
OJ OJ S 192
TW Place BELFAST
AU Authority name NI Tourist Board
OL Original language EN
HD Heading - - Services - Contract notice - Open procedure
CY Country UK
AA Type of authority 6 - Body governed by public law
HA EU Institution -
DS Document sent 04/10/2017
DT Deadline 06/11/2017
NC Contract 4 - Services
PR Procedure 1 - Open procedure
TD Document 3 - Contract notice
RP Regulation 5 - European Union, with participation of GPA countries
PC CPV code 63120000 - Storage and warehousing services
71356300 - Technical support services
79952000 - Event services
OC Original CPV code 63120000 - Storage and warehousing services
71356300 - Technical support services
79952000 - Event services
RC NUTS code UKN
IA Internet address (URL) https://etendersni.gov.uk/epps
DI Directive Public procurement Directive 2014/24/EU

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