United Kingdom-Wellingborough: Arts-facility operation services

Agency: TED
Level of Government: State & Local
  • M - Operation of Government Owned Facilities
Opps ID: NBD00003951836385978
Posted Date: Oct 6, 2017
Due Date: Nov 9, 2017
Solicitation No: 393669-2017
Source: Members Only
06/10/2017 S192 - - Services - Contract notice - Restricted procedure

United Kingdom-Wellingborough: Arts-facility operation services

2017/S 192-393669

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Borough Council Wellingborough
United Kingdom
Contact person: Emma McGinlay
E-mail: EMcGinlay@wellingborough.gov.uk
NUTS code: UKF2

Internet address(es):

Main address: www.wellingborough.gov.uk

I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.gov.uk/search
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Tender for the Management and Operation of Castle Theatre.

II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description:

The Borough Council of Wellingborough is inviting suitably qualified and experienced organisations to tender for the contract to manage and operate the Castle Theatre in Wellingborough. The contract will be formed of a building lease and management contract, thereby transferring the business of the theatre and all its activities to an external party. The council is seeking to negotiate a long-term commitment with a suitable partner. It is looking for an experienced company or organisation that brings prudent business planning as well as artistic vision and innovation to sustain and develop the Castle Theatre as a professional and community theatre and cinema for Wellingborough.

II.1.5) Estimated total value
Value excluding VAT: 4 000 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code: UKF2
Main site or place of performance:

Within the Borough of Wellingborough.

II.2.4) Description of the procurement:

The tender process will be undertaken in accordance with the Official Journal of the European Union (OJEU), Public Contract Regulation 2015 and Borough Council of Wellingborough's contract procedures rules.

Borough Council of Wellingborough (the council) is seeking proposals that meet the priorities of the council and Castle Theatre both in terms of financial benefit as well as non-financial matters, particularly regarding maximising the potential of the theatre as a community and cultural asset for the people of Wellingborough and the surrounding area.

The value of the contract has been calculated based on the current subsidy paid by the Council which is expected to diminish during the contract term and any future management fee payable to the Council. It does not include any potential capital works that might be required.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

The Standard Selection Questionnaire will be used to shortlist bidders.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:

The initial term of 10 years may be extended by a further period of 5 years depending on the performance of the contract.

II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.2) Contract performance conditions:

The contract must be performed in accordance with the procurement documentation, particularly the terms and conditions of contract, Specification and agreed KPIs.

III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 09/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 03/01/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted:
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Borough Council Wellingborough
United Kingdom
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

Borough Council Wellingborough will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in I.1 above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2015 (As Amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this time period may be reduced to 30 days in certain circumstances). Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the Court.

VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
TI Title United Kingdom-Wellingborough: Arts-facility operation services
ND Document number 393669-2017
PD Publication date 06/10/2017
OJ OJ S 192
AU Authority name Borough Council Wellingborough
OL Original language EN
HD Heading - - Services - Contract notice - Restricted procedure
CY Country UK
AA Type of authority 3 - Regional or local authority
HA EU Institution -
DS Document sent 03/10/2017
DT Deadline 09/11/2017
NC Contract 4 - Services
PR Procedure 2 - Restricted procedure
TD Document 3 - Contract notice
RP Regulation 5 - European Union, with participation of GPA countries
PC CPV code 92320000 - Arts-facility operation services
OC Original CPV code 92320000 - Arts-facility operation services
IA Internet address (URL) www.wellingborough.gov.uk
DI Directive Public procurement Directive 2014/24/EU


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