COMBINED SYNOPSIS/SOLICITATON W9127Q-20-R-0012 RCTA PATROL OFFICER RESPONSE TO STREET DRUGS TECHNICAL INSTRUCTIONAL SERVICES

Agency: DEPT OF DEFENSE
State: Mississippi
Level of Government: Federal
Category:
Opps ID: NBD00159080757243068
Posted Date: Sep 9, 2020
Due Date: Sep 19, 2020
Solicitation No: W9127Q-20-R-0012
Source: Members Only
COMBINED SYNOPSIS/SOLICITATON W9127Q-20-R-0012 RCTA PATROL OFFICER RESPONSE TO STREET DRUGS TECHNICAL INSTRUCTIONAL SERVICES
Active
Contract Opportunity
Notice ID
W9127Q-20-R-0012
Related Notice
Department/Ind. Agency
DEPT OF DEFENSE
Sub-tier
DEPT OF THE ARMY
Major Command
NGB
Office
W7NH USPFO ACTIVITY MS ARNG
General Information View Changes
  • Contract Opportunity Type: Combined Synopsis/Solicitation (Updated)
  • All Dates/Times are: (UTC-05:00) CENTRAL STANDARD TIME, CHICAGO, USA
  • Updated Published Date: Sep 08, 2020 05:11 pm CDT
  • Original Published Date: Aug 18, 2020 11:36 am CDT
  • Updated Date Offers Due: Sep 19, 2020 04:00 pm CDT
  • Original Date Offers Due: Sep 09, 2020 04:00 pm CDT
  • Inactive Policy: 15 days after date offers due
  • Updated Inactive Date: Oct 04, 2020
  • Original Inactive Date: Sep 24, 2020
  • Initiative:
    • None
Classification
  • Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
  • Product Service Code: U006 - EDUCATION/TRAINING- VOCATIONAL/TECHNICAL
  • NAICS Code: 611699 - All Other Miscellaneous Schools and Instruction
  • Place of Performance:
    Meridian , MS 39309
    USA
Description View Changes

AMENDMENT 0001 is isued to extend the proposal due date to 19 September. 2020 @ 4:00 p.m. local (CST). No other changes are made at this time to this Combine Synopsis/Solicitation

The Regional Counterdrug Training Academy (RCTA), Mississippi intends to compete a Firm Fixed Price (FFP) contract for technical instructional services for Patrol Officer Response to Street Drugs (PORSD) specifications outlined in this solicitation and within the Performance Work Statement.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this procurement is W9127Q-20-R-0012 and this is a Request for Proposals (RFP). This announcement will be issued as a combined synopsis/solicitation. This requirement is set aside for Small Business. The anticipated award will be a Firm Fixed Price Contract.

This is a competitive requirement in which competing offerors' proposal will be evaluated on a best value basis. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a proposal being determined unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The Government intends to award this Contract to the responsible offeror who meets all solicitation requirements and whose proposal provides the best value to the Government. The award decision will be based upon an integrated assessment using the evaluation criteria described below. While price will be a significant factor, the Government reserves the right to award to a higher rated, higher priced offeror, when the decision is consistent with the evaluation criteria and the Award Decision Authority determines that the technical superiority of the higher priced proposal outweighs the price difference. While the Government will strive for maximum objectivity; the fair opportunity selection process, by its nature, is subjective. IAW Therefore, the use of professional judgment is implicit throughout the entire evaluation process. Award may be made without discussions.

Evaluation Criteria
The following factors will be used to evaluate the proposals: (1) Past Performance, (2) Technical Capabilities and (3) Price. These evaluations will include base year and all option years.


All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.

  • Past Performance-The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS. Recency, relevancy, and quality of past performance will be the past performance factors. An adjectival rating will be given to the relevancy sub-factor. Quality of Past Performance will not be give an adjectival rating but will be considered in the Performance Confidence Assessment. A Performance Confidence Assessment will be made based on all past performance information submitted. An adjectival rating will be made for the Performance Confidence assessment.

Past Performance Factor A-Recency: Recency is a time period during which past performance references are considered relevant. For the past performance to be considered relevant, it is has to have been performed within the past three (3) years for this acquisition.

Past Performance Factor B- Relevancy: Relevancy of all recent past performance information submitted will be given an adjectival rating based on the Past Performance Relevancy Rating Table (VERY RELEVANT, RELEVANT, SOMEWHAT RELEVANT, and NOT RELEVANT)

Past Performance Factor C- Quality of Past Performance: The third past performance factor is the quality of the offeror’s past performance. Document results from Past Performance Questionnaires, interviews, CPARS, and other sources will be the support and basis of this assessment. The SSEB will review all performance information collected to determine the quality of the offeror’s performance, general trends, usefulness of the information, and incorporate these into the performance confidence assessment. A separate quality assessment rating will not be made. The Quality of Services/Training will consider the following elements and sub-elements:

Course Design and Development

  1. Course Curriculum/Agenda
  2. Quality of Instruction
  3. Course Materials/Handouts
  4. Course Benefit in Workplace

Scheduling

  1. Adherence to Schedule
  2. Flexibility in Scheduling

Business Relations

  1. Business/Contracting Relations
  2. Problem Resolution
  3. Process Improvement
  4. Lesson Learned Incorporation
  5. Cooperative Behavior
  6. Commitment to Customer Satisfaction
  7. Responsiveness

Management of Key Personnel

  1. Technical Knowledge in Course Subject Matter to include thoroughness, accuracy, and overall assessment of contractor.

Performance Confidence Assessment- A Performance Confidence Assessment will be made based on all of the recent, relevant past performance information and the quality of past performance for each offeror. The Offeror’s proposal will be given an adjectival rating of SUBSTANTIAL CONFIDENCE, SATISFACTORY CONFIDENCE, NEUTRAL CONFIDENCE, LIMITED CONFIDENCE, or NO CONFIDENCE.

Adjectival Rating

Description

Substantial Confidence:

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence:

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence:

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence:

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence:

Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Past Performance Relevancy Ratings

Adjectival Rating

Description

Very Relevant:

Present/Past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant:

Present/Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant:

Present/Past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant:

Present/Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires

  • Technical capability shall be evaluated in accordance with the Army Source Selection Supplement (AS3), Section 3.1, the Army methodology for evaluating Technical Approach and Related Risk is the Combined Technical/Risk Rating, (see Table 1 below). This methodology considers risk, in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings for each technical sub-factor. Each technical factor and sub-factor will be given an adjectival and color rating based on the following: BLUE (OUTSTANDING), PURPLE (GOOD), GREEN (ACCEPTABLE), YELLOW (MARGINAL), and RED (UNACCEPTABLE). Each technical factor is of equal importance. Each technical sub-factor of each technical factor is of equal importance.

Technical Factor A: Patrol Officer Response to Street Drugs Course Content

Technical Factor B: Offeror/Instructor Qualifications

Each factor is further subdivided into sub-factors with description and organization of each below:

Technical Factor A- Patrol Officer Response to Street Drugs Course Content- Course content will be evaluated based on inclusion of required course topics and the ability to achieve the objectives outlined within the PWS. Failure to submit the course content information based on the technical sub-factors below, as required by the solicitation, will result in a negative technical rating for this factor.

Technical Sub-factor A.1- Drug Recognition

Technical Sub-factor A.2- A process which includes the use of a DAR card

Technical Sub-factor A.3- Non DAR card signs and symptoms

Technical Sub-factor A.4- Pharmacology of Drugs

Technical Sub-factor A.5- Physiology of Drugs

Technical Sub-factor A.6- Stimulants, Hallucinogens, Opiates, Marijuana, Alcohol, Depressants, Inhalants and Dissociative Anesthetics drug categories under Drugs Abuse Recognition

Technical Sub-factor A.7- Clandestine Lab Safety Awareness

Technical Sub-factor A.8- Drug Endangered Children Program

Technical Sub-factor A.9- Drug Cultures

Technical Sub-factor A.10- Expert testimony on drug recognition and use

Technical Sub-factor A.11- Legal issues; which includes the applicable case law on search and seizure issues, vehicle stops, consent searches, probable cause, exclusionary rule, maintain informants

Technical Sub-factor A.12- Officers Safety in dealing with persons under the influence

Technical Sub-factor A.13- Pre-test and Post-test

Technical Factor B -Offeror/Instructor Qualifications.

Technical Sub-factor B.1- The contractor and instructor(s) must be subject matter experts on the techniques and processes of drug recognition and influences on people as recognized by other government training institutions.

Technical Sub-factor B.2- The contractor must have prior experience in the design, development and delivery of Drug Identification and influence course, which must be certified under Peace Officers Standards and Training (POST).

Technical Sub-factor B.3- The contractor must have a lead instructor that is an expert in pharmacology, physiology, and other signs and symptoms of drugs use; and trained under the Drug Abuse Recognition (DAR) system.

Technical Sub-factor B.4- The Clandestine Lab awareness section must be taught by an OSHA certified instructor that has developed lab investigations courses and lab certified officers.

Technical Sub-Factor B.5- The legal issues components must be developed by a currently-or-formerly- practicing attorney in good standing with the state bar of residency, who is currently engaged in training law enforcement officers in drug programs.

TABLE 1 – COMBINED TECHNICAL/RISK RATINGS

Color

Rating

Description

"Blue" and "Outstanding"

Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

"Purple" and "Good"

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

"Green" and "Acceptable"

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

"Yellow" and "Marginal"

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

"Red" and "Unacceptable"

Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Price evaluation shall be based on the lowest reasonable evaluated price. Price will always be an important factor. The Government will evaluate offers for award purposes by adding the total price for all option to the total price for the basic requirement. The evaluation of options will not obligate the Government to exercise the options.

The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular FAC 2020-08. The North American Industry Classification System (NAICS) code is 611699. The SB size standard for this code is $12.0 million.

The following line items shall be quoted in the offers’ proposal.

CLIN 0001, Technical Instructional Services, Base Period (Period of Performance (PoP) 25 September 2020 through 24 September 2021)

Quantity/Unit of Issue: 10 EACH

Firm Fixed Price (FFP)

CLIN 0002, Contracting Manpower Reporting for services provided for the Base Year

May be Firm Fixed Price (FFP) or Not Separately Priced (NSP)

CLIN 1001, Technical Instructional Services, Option One (1) (POP 01 25 September 2021 through 24 September 2022),

Quantity/Unit of Issue: 15 EACH

Firm Fixed Price (FFP)

CLIN 1002, Contracting Manpower Report for services provided for Option Year One (1)

May be Firm Fixed Price (FFP) or Not Separately Priced (NSP)

CLIN 2001 Technical Instructional Services, Option Year Two (2) (POP 25 September 2022 through 24 September 2023)

Quantity/Unit of Issue: 15 EACH

Firm Fixed Price (FFP)

CLIN 2002, Contracting Manpower Report for services provided during Option Year Two (2)

May be Firm Fixed Price (FFP) or Not Separately Priced (NSP)

CLIN 3001 Technical Instructional Services, Option Year Three (3) (POP 25 September 2023 through 25 September 2024)

Quantity/Unit of Issue: 15 EACH

Firm Fixed Price (FFP)

CLIN 3002, Contracting Manpower Report for services for Option Year Three (3)

May be Firm Fixed Price (FFP) or Not Separately Priced (NSP)

CLIN 4001, Technical Instructional Services, Option Year Four (4) (POP 25 September 2024- 24 September 2025)

Quantity/Unit of Issue: 15 EACH

Firm Fixed Price (FFP)

CLIN 4002, Contracting Manpower Report for services provided for Option Year Four (4)

May be Firm Fixed Price (FFP) or Not Separately Priced (NSP)

**All travel, lodging and meal expenses will be incurred by the contractor and shall be included in the firm fixed price. All expenses related to printing and delivery of course materials are the responsibility of the contractor and shall be included the firm fixed price.

CMRA REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Gulfport CRTC- BAC via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.sam.gov/ . Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://sam.gov/

  • The Contractor will annotate on their proposal if there will be a charge for CMRA reporting, and annotate that in their quote.

Collective Bargaining Agreements
Any Collective Bargaining Agreements that are in place should be identified in the offerors proposal along with any plans the offeror has in place to cover the requested service in case of a strike.

Rejection of Unrealistic Offers

The Government may reject any proposal/quote that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

The last day that questions will be taken is the 3rd of August, 2020 at 04:00 PM, Central Standard Time.

Proposals are due by Thursday, September 09, 2020 at 04:00 pm, Central Standard Time (CST). The contractor shall submit two (2) hard copies and one (1) electronic copy. The two (2) hard copies are to be mailed to the USPFO for Mississippi, Purchasing and Contracting Division, ATTN: Chris Sabine, 144 Military Drive, Flowood, MS 39232. The electronic copy is to be e-mailed to Chris Sabine at christopher.a.sabine.civ@mail.mil and to Major Donna M. Phillips at donna.phillips.1@us.af.mil . Contact the following individual for information regarding this solicitation.

Mr. Chris Sabine, Contract Specialist, christopher.a.sabine.civ@mail.mil, Phone: (601) 313-1700

SAM is a mandatory requirement for all DoD Government contracts. You must be registered and have an active status in order to be eligible for award of a contract. All applicable certifications and representations must be completed via the System for Award management (SAM). To register on line go to http://www.sam.gov/.

This contract is susceptible to the Service Contract Act.

Please reference the below wage determination. This is subject to change upon time of award.

WD 2015-5170 (Rev. 13) posted on www.wdol.gov/sco.aspx on 05/22/2020

APPLICABLE DIRECTIVES/CLAUSES/PROVISIONS:

FAR 52.202-1 Definitions

FAR 52.203-3 Gratuities

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions


FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

FAR 52.204-7 System for Award Management

FAR 52.204-9 Personal Identity Verification of Contractor Personnel

FAR 52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-16 Commercial and Government Entity Code Reporting

FAR 52.204-17 Ownership or Control of Offeror

FAR 52.204-18 Commercial and Government Entity Code Maintenance

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

FAR 52.204-20 Predecessor of Offeror

FAR 52.204-22 Alternative Line Item Proposal

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation

FAR 52.207-3 Right of First Refusal of Employment

FAR 52.209-1 Qualification Requirements

FAR 52.209-5 Certification Regarding Responsibility Matters

FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-7 Information Regarding Responsibility Matters

FAR 52.209-9 Updates of Publically Available Information Regarding Responsibility Matters

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FAR.52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.217-5 Evaluation of Options
FAR 52.217-8 Option to Extend Services

FAR 52.217-9 Option to Extend the Term of the Contract

FAR 52.219-1 Small Business Program Representations

FAR 52.219-6 Notice of Total Small Business Set Aside

FAR 52.219-8 Utilization of Small Business Concerns

FAR 52.219-14 Limitations on Subcontracting (DEVIATION 2020-O0008)

FAR 52.222-3 Convict Labor

FAR 52.222-17 Non-displacement of Qualified Workers
FAR 52.222-19 Child Labor
FAR 52.222-21 Prohibition of Segregated Facilities
FAR 52.222-26 Equal Opportunity

FAR 52.222-35 Equal Opportunity for Veterans
FAR 52.222-36 Affirmative Action for Workers with Disabilities

FAR 52.222-37 Employment Reports on Veterans

FAR 52.222-41 Service Contract Labor Standards

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires

FAR 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment

FAR 52.222-50 Combating Trafficking in Persons

FAR 52.222-55 Minimum Wages Under Executive Order 13658

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706

FAR 52.223-6 Drug-Free Workplace

FAR 52.223-10 Waste Reduction Program

FAR 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

FAR 52.223-19 Compliance with Environmental Management Systems

FAR 52.224-1 Privacy Act Notification

FAR 52.224-2 Privacy Act

FAR 52.224-3 Privacy Training
FAR 52.225-13 Restrictions on Certain Foreign Purchases

FAR 52.232-19 Availability of Funds for the Next Fiscal Yea
FAR 52.232-33 Payment by Electronic Funds Transfer/ Central Contractor Registration

FAR 52.232-39 Unenforceability of Unauthorized Obligations

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation

FAR 52.237-3 Continuity of Services

FAR 52.243-1 Changes—Fixed Price--Alternate I

FAR 52.245-1 Government Property

FAR 52.246-4 Inspection of Services—Fixed-Price

FAR 52.249-2 Termination for Convenience of the Government (Fixed-Price)


FAR 52.252-1 Solicitation Provisions Incorporated by Reference


FAR 52.252-2 Clauses Incorporated by Reference


DFARS 252.201-7000 Contracting Officer's Representative

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.204-7000 Disclosure of Information

DFARS 252.204-7003 Control of Government Personnel Work Product


DFARS 252.204-7004 DoD Antiterrorism Awareness Training for Contractors

DFARS 252.204-7006 Billing Instructions

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services – Representation

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DFARS 252.223-7004 Drug-Free Work Force

DFARS 252.225-7000 Buy American and Balance of Payments Program.

DFARS 252.232-7003 Electronic Submission of Payment Requests
DFARS 252.232-7006 Wide Area Workflow Payment Instructions

DFARS 252.225-7036 Buy American—Free Trade Agreements--Balance of Payments Program—Basic

DFAR 252.239-7001Information Assurance Contractor Training and Certification

FAR 52.212-1 Instructions to Offerors-Commercial Items (Jun 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical package, to include Patrol Officer Response to Street Drugs Course Content and Offeror/Instructor Qualifications information. The technical package shall include Course Overview and Performance Objectives, Course Agenda (broken down by day and hour), a breakdown of the curriculum, Slide Sets of PowerPoint, with presentation order that corresponds with the Course Agenda, Videos (if applicable), list of practical exercises, a copy of the pre-test and post-test, copy of the student handbook with reference material, materials and equipment provided by the contractor, and materials/equipment students must provide to participate in the course. Failure to submit the course content information based on the technical sub-factors below, as required by the solicitation, will result in a negative technical rating for this factor. It shall also include information about offerors and instructors qualifications. For instructors’ qualifications, resumes are preferred. Limit prospective instructors’ resumes to three (3) pages.

(5) Past Performance package, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

(6) Price quoted for all CLINS;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(11) Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

(g) Contract award . The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

FAR 52.212-Evaluation-Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

  1. Technical
  2. Past Performance
  3. Price

Technical and past performance, when combined, are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://piee.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://piee.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

____________________________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____2in1____________________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0670

Issue By DoDAAC

W9127Q

Admin DoDAAC**

W9127Q

Inspect By DoDAAC

W56MQX

Ship To Code

Ship From Code

____

Mark For Code

____

Service Approver (DoDAAC)

____

Service Acceptor (DoDAAC)

W56MQX

Accept at Other DoDAAC

W56MQX

LPO DoDAAC

____

DCAA Auditor DoDAAC

____

Other DoDAAC(s)

____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

1LT Jordan T. Holmes; jordan.t.holmes5.mil@mail.mil ; Phone Number: (601)-696-8877

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

ng.ms.msarng.list.j8-vendor-pay@mail.mil

_________________________________________________________________

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Contracting Office Address:

United States Property and Fiscal Office for Mississippi

Purchasing and Contracting Division

144 Military Drive

Flowood, MS 39232

Primary Point of Contact:

Chris Sabine, 601-313-1700

christopher.a.sabine.civ@mail.mil

Secondary Point of Contact:

Major Donna M. Phillips, 601-405-8341

donna.phillips.1@us.af.mil



Attachments/Links
Contact Information
Contracting Office Address
  • KO FOR MSARNG DO NOT DELETE 144 MILITARY DRIVE
  • FLOWOOD , MS 39232-8861
  • USA
Primary Point of Contact
Secondary Point of Contact
History

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