Two-Photon Laser Scanning Microscope for the NINDS Cellular Neurophysiology Unit

Agency: Department of Health and Human Services
State: Maryland
Level of Government: Federal
  • 66 - Instruments and Laboratory Equipment
Opps ID: NBD00159149748816596
Posted Date: Sep 28, 2017
Due Date: Sep 27, 2017
Solicitation No: HHS-NIH-NIDA-SSSA-CSS-17-511
Source: Members Only
Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Sep 20, 2017 7:05 pm
Combined Synopsis Solicitation - COMPETITIVE
Total Small Business Set-Aside

Solicitation Number: HHS-NIH-NIDA-SSSA-CSS-17-511

Title: Two-Photon Laser Scanning Microscope for the NINDS Cellular Neurophysiology

(i) This is a request for quotation for commercial items prepared in accordance with the format in Subpart 8.4 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is HHS-NIH-NIDA-SSSA-CSS-17-511 and the solicitation is issued as a request for quotation (RFQ). This requirement is set-aside for a total small business.

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Subpart 8.4 - Federal Supply Schedule (FSS) Procedures; FAR Subpart 13.5-Simplified Procedures for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and 95, dated January 19, 2017.

(iv) The associated NAICS code 334516 - Analytical Laboratory Instrument Manufacturing and the small business size standard is 1,000 Employees.

(v) Salient characteristics (brand name or equal):
(1) Specify trade name: N/A
(2) Specify product brand names: Moving Objective Microscope (Sutter)
(3) Specify manufacturer names: Sutter

The NINDS Cellular Neurophysiology Unit requires one (1) two-photon laser scanning
microscope system that meets the following requirements:

? The system must employ either resonant scanning in the X axis with galvanometer-
based scanning in the Y axis.

? The system must include one GaAsp photomultiplier tubes (PMTs) for sensitive,
fluorescence detection of green fluorescence.

? The system must be useable for in vivo imaging. To do this, we would require a moveable microscope that will be used with a fixed position preparation. Either Dodt or DIC optics must be included for transmitted infrared contrast imaging.

? The system must include a Pockel cell, driver and mount for rapid laser attenuation.

? The system must include a PC work station, peripherals and software compatible with resonant scanning.

? The system must be capable of automatically collecting and storing XYZ stacks and must include the option to be controlled by external triggers or deliver a trigger to synchronize with other experimental electronics.

? The system must include software and hardware required for system calibration and troubleshooting, as well as a user manual.

One (1) two photon laser microscope system (inclusive of all system components and peripherals), PC work station (inclusive of all electronics for system control and data acquisition), associated software and hardware, and user manual are required.

Other Considerations:
The Contractor shall provide a two (2) year warranty on all equipment, parts and repairs. The two (2) year warranty shall include preventative maintenance and technical support services by an OEM certified service technician. All products shall be warranted to be free from material defects in workmanship or material under normal use and service for the two year warranty period. The Contractor shall provide techincal assistance to the Government by telephone, Skype and in person on an as needed basis during the warranty period.

(vii) Delivery Schedule: The contractor shall deliver and install the required equipment within six (6) months after receipt of order.

Delivery must be FOB Destination and must include inside installation. The equipment shall be delivered and installed between the hours of 8:00am and 5:00pm, Bethesda, MD local prevailing time, Monday through Friday.

On-site training must take place at the customer site within two (2) weeks of equipment installation. Training shall be provided by an original equipment manufacturer certified technician for up to four (4) Government employees.Training shall take place between the hours of 8:00am and 5:00pm, Bethesda, MD local prevailing time, Monday through Friday. The contractor shall provide an Original Equipment Manufacturer (OEM) certified service technician to perform setup, installation, and training.

(viii) The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition.

(ix) The provision at FAR clause 52.212-2, Evaluation - Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical Approach; (2) Past Performance; and (3) Past Performance.

(b) Technical approach is significantly more important than cost or price.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

(xi) The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. FAR clauses at 52.209-10, 52.233-3, and 52.233-4, Prohibition on Contracting with Inverted Domestic Corporations, Protest After Award, and Applicable Law for Breach of Contract Claim, respectively, apply to this acquisition.

(xiii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Interested contractors may submit questions relating to this requirement. Questions shall be submitted to the contract specialist, Danielle R. Brown, via email at by or before Tuesday, September 26, 2017 at 10AM EST. Late questions shall not be accepted. Questions will be anonymized and answered and the answers will be provided as soon as possible after the question deadline via RFQ modification. Should no questions be received, no amendment shall be posted.

(xv) Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance; trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

Respondents proposing on an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order.

Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM)"

All responses must be received by Wednesday, September 27, 2017 at 10AM, Eastern Standard Time, and reference number HHS-NIH-NIDA-SSSA-CSS-17-511. Responses may be submitted electronically to Danielle R. Brown, Contract Specialist, at

Fax responses will not be accepted.

The deadline will not be extended.

(xvi) Please contact Danielle R. Brown, Contract Specialist, at or (301) 594-1928 with any questions.

Added: Sep 26, 2017 1:33 pm
The questions submitted by the deadline of Tuesday, September 26, 2017 at 10AM have been answered. All questions and answers are attached to this modification.
Added: Sep 27, 2017 9:28 am
There was a question submitted before the deadline however it was not posted, please see the question and answer attached.
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Competitive Combined Synopsis Solicitation - Total Small Business Set-Aside 4627198
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Competitive Combined Synopsis Solicitation - Total Small Business Set-Aside 4627198
Posted Date:
September 20, 2017
Combined_Synopsis_Solicitation_-_COMPETITIVE_4627198... (120.29 Kb)
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Description: Competitive Combined Synopsis Solicitation - Total Small Business Set-Aside 4627198 - Two-Photon Laser Scanning Microscope for the NINDS Cellular Neurophysiology
Amendment 1
Posted Date:
September 26, 2017
Description: Questions and Answers for HHS-NIH-NIDA-SSSA-CSS-17-511.
Questions and Answers - 2
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Questions and Answers - 2
Posted Date:
September 27, 2017
Description: Questions and Answers 4627198 - 2
Contracting Office Address :
6001 Executive Boulevard
Room 4211, MSC 9559
Bethesda, Maryland 20892-9559
United States
Place of Performance :
35 Convent Drive
Bethesda, Maryland 20892
United States
Primary Point of Contact. :
Danielle R. Brown,
Contract Specialist
Phone: 301 480 2385

Related Document

Sep 22, 2017[Combined Synopsis/Solicitation] Two-Photon Laser Scanning Microscope for the NINDS Cellular Neurophysiology Unit
Sep 26, 2017[Combined Synopsis/Solicitation] Two-Photon Laser Scanning Microscope for the NINDS Cellular Neurophysiology Unit


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