|Agency:||Department of Agriculture|
|Level of Government:||Federal|
|Posted Date:||Sep 28, 2017|
|Due Date:||Oct 3, 2017|
Solicitation Number :
Notice Type :
Added: Aug 11, 2017 11:46 pm Modified: Sep 26, 2017 7:44 pm Track Changes
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation number 128KAP18Q0001 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-73. The associated NAICS code is 561720.
This acquisition is for the following item as identified in the Contract Line Item
A. Janitorial services to be performed in the main research and office structure (Building 1), approximately 6,000 square feet open floor space to clean, which consists of: three (3) bathrooms, five (5) labs, fourteen (14) offices, a storage room, utility room, a mechanical room, a network room, and a dark room. All of the above-mentioned areas are to be service, except the mechanical room and network room. Sixty percent (60%) of the floor area is tiled and forty percent (40%) is carpeted (all of the offices have carpets). The services are all on one floor except for fourteen (14) windows which are located about 15 feet above the floor level.
1. Twice Weekly (Days to be set when contract is awarded)
4. Twice Yearly
NOTE: The interior window washing should be done in the fall (Sept.-Nov.).
B. Janitorial service to be performed in Building #2 (2,240 square feet) consists of: one (1) restroom, one (1) shower room, five (5) rooms used for sample preparation. The second or upstairs floor consists of one (1) bathroom, three (3) large rooms used for offices and storage areas, and two (2) small rooms used for storage. All of the above mentioned areas are to be serviced. All floor area is tiled
2. Twice Yearly
C. Janitorial service to be performed in Building #16 (1,440 square feet) consists of: two (2) restrooms, five (5) offices, and one (1) main lobby area, one (1) area used for sample preparation and analysis, and one (1) small room used for storage. All of the above mentioned areas are to be serviced. All floor area is carpeted with the exception of the two restrooms which are tiled.
1. Twice Weekly (Days to be set when contract is awarded)
3. Twice Yearly
I. SERVICE REQUIREMENTS
The awarded Contractor shall provide to the Contracting Officer's Representative (COR) the names of employers who will be handling the cleaning.
All employees must complete an AD-1197 & submit Identifying Documents, FD-258 Finger print cards, OF 306, PII Sheet, and a Resume stating they are a US Citizen for unaccompanied access to the buildings.
The Contractor shall furnish all labor, supervision, equipment, tools, transportation, and service necessary (unless otherwise specified herein) to perform the services required.
Bids shall be quoted with and without the chemicals and supplies needed in cleaning of the buildings.
Services shall be performed as provided below:
Weekly Cleaning Days - After close of business (6:00 PM) and before beginning of business on Monday (6:00 AM).
Monthly - Service shall be performed the first week of each month.
Twice Yearly - Service shall be performed during months of October and April.
Yearly - Services shall be performed during months of October and November.
The Government shall provide the following equipment and supplies: mop bucket, vacuum sweeper, wet and dry mops, brooms and dustpans, toilet paper and paper towels for rest rooms (not for cleaning), hand soap for restrooms, and plastic bags for trash containers.
All other supplies necessary to do the job (such as soaps, disinfectants, toilet bowl deodorant, chemicals, cleaning cloths, paper towels for cleaning, sponges, wax, squeegees, etc.) shall be furnished by the Contractor. The Contractor is also required to provide all other equipment. Space shall not be provided to store contractor supplies at the location.
Contractor shall schedule work in such a way as not to interfere with Government personnel and activities.
In the event of employee vacation or Sick leave the company is expected to designate another, fully credentialed employee to cover services, so as not to interrupt service.
A site visit will be scheduled and site maps may be provided upon successful award of this contract.
PERIOD OF PERFORMANCE
A. Base Year: 10/1/2017 to 9/30/2018
Please make ensure all quotes are valid until 11/01/2017.
No phone or mailed solicitations will be accepted. Email Quotes to Shannon.Boyd@ars.usda.gov.
This is a Buy Best Value acquisition. The Government will award a Purchase Order resulting from this Request for Quotes to the responsible offeror whose quote is conforming to the solicitation and represents the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
EVALUATION FACTORS FOR AWARD
NOTE: significantly more important than cost or price.
52.232-18 Availability of Funds. (Apr 1984)
Inspection and Acceptance Terms: Supplies will be inspected and accepted by the End User / Purchasing Agent at destination.
The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. The IPP Customer Support Desk is available to assist users Monday through
The successful vendor must be enrolled in SAM.gov and IPP.
Added: Aug 17, 2017 4:34 pmThe purpose of this modification is to set dates for Site Survey, RFI submission and responses, and extend the quote due date.
LIST OF CHANGES:
Site Survey to be held at location, 40335 CO RD GG, Akron, CO, 80720: Wednesday 8/23/2017 @ 0900MT.
RFIs are due in writing via e-mail to CO: Shannon.Boyd@ars.usda.gov NLT 8/25/2017 @ 1500MT
No telephone inquiries will be honored
RFI responses will be posted by 8/29/2017 @ 1700MT
Quotes are due in writing and will only be accepted via e-mail to CO: Shannon.Boyd@ars.usda.gov NLT 9/5/2017 @ 1500MT (extended 1 day as 9/4 is a federal holiday)
The government expects to award a firm-fixed priced contract on or about 9/6/2017
Added: Aug 29, 2017 5:36 pmThe purpose of this modification is to post responses to written RFIs and extend the quote due date to 9/26/2017 @1500 MT.
Akron FY18 Janitorial + 4 Option Years RFIs
Q1. Who is the incumbent?
A1. ADVANCED TEK JANITORIAL SERVICE, INC
Q2. What is the annual value of the existing contract?
Q3. Will tdhe government provide consumables (toilet paper, soap, etc.)?
A3. Please be sure to re-read the solicitation as posted, in full. As defined in the Solicitation: "The Government shall provide the following equipment and supplies: mop bucket, vacuum sweeper, wet and dry mops, brooms and dustpans, toilet paper and paper towels for rest rooms (not for cleaning), hand soap for restrooms, and plastic bags for trash containers. All other supplies necessary to do the job (such as soaps, disinfectants, toilet bowl deodorant, chemicals, cleaning cloths, paper towels for cleaning, sponges, wax, squeegees, etc.) shall be furnished by the Contractor. The Contractor is also required to provide all other equipment. Space shall not be provided to store contractor supplies at the location"
Q4. How can a site visit be arranged?
A4. A site survey was scheduled for 8/23/2017 @ 0900 MST, as defined in the Solicitation Amendment #1.
Q5. Who is the incumbent on this project?
A5. ADVANCED TEK JANITORIAL SERVICE, INC
Q6. What is the current contract value including all option years?
Q7. Will there be a site map available?
A7. Yes, as stated in the Solicitation: "A site visit will be scheduled and site maps may be provided upon successful award of this contract." As this is a secured government facility site maps will only be issued to the awarded vendor, and not made public record.
Q8. As FAR 52.212-1 is only mentioned by reference in the solicitation, please confirm the format of the response.
A8. Please submit your bid by writing in the pricing on the SF18 and OPTIONAL FORM 336 that are listed in the Solicitation. Submit firm-fixed pricing as follows, individually for each year and a total contract price:
Q9. If there will be a technical proposal required?
A9. For your technical proposal please verify you have read the entire SOW and can and will perform all of these actions. Please also submit a reference I may call with contact information for a past employer. Awards will be evaluated based upon ability to perform all action items, past performance, and price for a best value to the Government.
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
August 11, 2017
August 17, 2017
Place of Performance :
40335 CO RD GG, Akron, CO, 80720
Primary Point of Contact. :
Shannon A Boyd,
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