Janitorial Services

Agency: Department of Agriculture
State: Colorado
Level of Government: Federal
Category:
  • S - Utilities and Training Services
Opps ID: NBD00159153388498753
Posted Date: Sep 28, 2017
Due Date: Oct 3, 2017
Solicitation No: 128KAP18Q0001
Source: Members Only
Solicitation Number :
128KAP18Q0001
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Aug 11, 2017 11:46 pm Modified: Sep 26, 2017 7:44 pm Track Changes

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

RFIs are due via e-mail to Shannon.Boyd@ars.usda.gov no later than 8/25/2017 @ 1500 MT.


Solicitation number 128KAP18Q0001 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-73. The associated NAICS code is 561720.


This acquisition is for the following item as identified in the Contract Line Item
Number (CLIN):
The U.S. Department of Agriculture, Agriculture Research Service requires janitorial service for three (3) buildings at the Central Great Plains Research Station at Akron, Colorado. The Research Station is location 4 miles east of Akron on Highway 34.


A. Janitorial services to be performed in the main research and office structure (Building 1), approximately 6,000 square feet open floor space to clean, which consists of: three (3) bathrooms, five (5) labs, fourteen (14) offices, a storage room, utility room, a mechanical room, a network room, and a dark room. All of the above-mentioned areas are to be service, except the mechanical room and network room. Sixty percent (60%) of the floor area is tiled and forty percent (40%) is carpeted (all of the offices have carpets). The services are all on one floor except for fourteen (14) windows which are located about 15 feet above the floor level.


1. Twice Weekly (Days to be set when contract is awarded)
a. Sweep and dust mop all floors.
b. Vacuum all carpeting including under desks.
c. Damp mop tile floors.
d. Empty all trash receptacles. Combine trash when able to save bags.
e. Damp wipe tables in conference room.
f. Clean entrance door glass sills, and sweep floors.
g. Clean sink/counter top in Conference Room, counter top in hall outside Conference Room and sink/counter top in Utility Room.
h. Put trash in dumpsters provided.
i. Dust furniture in lobby area.
j. Dust file cabinets, desk areas, and shelves in office spaces.


RESTROOMS
k. Damp mop entire floor with germicidal solution
l. Wash and sanitize toilet fixtures, seats, bowls, and urinals.
m. Clean lavatories thoroughly, sanitize and polish dry
n. Damp wipe and polish mirrors, shelves, dispensers, plated fixtures and piping.
o. Remove splashes on wall and partitions.
p. Empty used paper towel receptacles and replenish towel dispensers and toilet tissue.
q. Replace toilet bowl deodorants as required.
r. Maintain soap dispensers in operable condition and keep restroom hand soap dispensers full with supplied hand soap.
s. Maintain toilet fixtures and traps free from odor.
t. Empty sanitary napkin receptacles; clean, disinfect and dry.


2. Monthly
a. Dust, vacuum, and damp wipe horizontal surfaces within seven (7) feet of floor level, such as door sills, window sills, and book shelves as needed or as otherwise directed by the Contracting Officer's Representative (COR).
b. Buff floors.
c. Clean Air Ventilation Louver in each room.
d. Vacuum bugs from conference room window sill


3. Quarterly
a. Clean skylights (inside and out), window shelf and recessed window bays.
b. Wash exterior lower windows.


4. Twice Yearly
a. Vacuum light fixtures.
b. Brush/wipe down walls.
c. Wash Exterior lower windows.


5. Yearly
a. Wash all interior windows and exterior upper windows: approximately 81 windows - 67 on the main floor and 14 up above. The upper level windows are approximately 1'W x 10'L and the ground floor range from 3'W x 3'L to 4'W x 8'L.


NOTE: The interior window washing should be done in the fall (Sept.-Nov.).


B. Janitorial service to be performed in Building #2 (2,240 square feet) consists of: one (1) restroom, one (1) shower room, five (5) rooms used for sample preparation. The second or upstairs floor consists of one (1) bathroom, three (3) large rooms used for offices and storage areas, and two (2) small rooms used for storage. All of the above mentioned areas are to be serviced. All floor area is tiled


1. Monthly
a. Sweep, and dust mop all floors.
b. Vacuum all carpeting.
c. Damp mop tile floors.
d. Empty all trash receptacles. Combine trash when able to save bags.
e. Clean entrance door glass sills, and sweep floors.
f. Put trash in dumpsters provided.
g. Dust furniture.
h. Dust/vacuum file cabinets, desk areas, and shelves in office spaces.
i. Buff floors.
j. Damp mop stairs.


RESTROOMS
k. Damp mop entire floor with germicidal solution
l. Wash and sanitize toilet fixtures, seats, bowls, and urinals.
m. Clean lavatories thoroughly, sanitize and polish dry
n. Damp wipe and polish mirrors, shelves, dispensers, plated fixtures and piping.
o. Remove splashes on wall and partitions.
p. Empty used paper towel receptacles and replenish towel dispensers and toilet tissue.
q. Replace toilet bowl deodorants as required.
r. Maintain soap dispensers in operable condition and keep restroom hand soap dispensers full with supplied hand soap.
s. Maintain toilet fixtures and traps free from odor.
t. Empty sanitary napkin receptacles; clean, disinfect and dry.


2. Twice Yearly
a. Brush/wipe down walls.
b. Wash widows inside and outside by May 1st and September 15th.


3. Yearly
a. Wash all interior windows and exterior upper windows: approximately 16 windows - 8 on the main floor and 8 on the second floor. The windows are approximately 2'W x 3'L to 2'W x 5'L.


C. Janitorial service to be performed in Building #16 (1,440 square feet) consists of: two (2) restrooms, five (5) offices, and one (1) main lobby area, one (1) area used for sample preparation and analysis, and one (1) small room used for storage. All of the above mentioned areas are to be serviced. All floor area is carpeted with the exception of the two restrooms which are tiled.


1. Twice Weekly (Days to be set when contract is awarded)
a. Sweep, and dust mop all floors.
b. Vacuum all carpeting.
c. Damp mop tile floors.
d. Empty all trash receptacles. Combine trash when able.
e. Put trash in dumpsters provided.
f. Clean counter top and sink in main lobby area.
g. Clean table and desk in main lobby area.


RESTROOMS
h. Damp mop entire floor with germicidal solution
i. Wash and sanitize toilet fixtures, seats, bowls, and urinals.
j. Clean lavatories thoroughly, sanitize and polish dry
k. Damp wipe and polish mirrors, shelves, dispensers, plated fixtures and piping.
l. Remove splashes on wall and partitions.
m. Empty used paper towel receptacles and replenish towel dispensers and toilet tissue.
n. Replace toilet bowl deodorants as required.
o. Maintain soap dispensers in operable condition and keep restroom hand soap dispensers full with supplied hand soap.
p. Maintain toilet fixtures and traps free from odor.
q. Empty sanitary napkin receptacles; clean, disinfect and dry.


2. Monthly
a. Dust all wall hung ornaments and fixtures.
b. Vacuum all window sills and vacuum chairs in main lobby area.


3. Twice Yearly
a. Brush/wipe down walls.
b. Wash windows inside and outside by May 1st and September 15th.


4. Yearly
a. Wash all interior windows and exterior windows: Approximately 13 windows.


I. SERVICE REQUIREMENTS


The awarded Contractor shall provide to the Contracting Officer's Representative (COR) the names of employers who will be handling the cleaning.


All employees must complete an AD-1197 & submit Identifying Documents, FD-258 Finger print cards, OF 306, PII Sheet, and a Resume stating they are a US Citizen for unaccompanied access to the buildings.


The Contractor shall furnish all labor, supervision, equipment, tools, transportation, and service necessary (unless otherwise specified herein) to perform the services required.


Bids shall be quoted with and without the chemicals and supplies needed in cleaning of the buildings.


Services shall be performed as provided below:
Specify choice - either on a Tuesday-Thursday or Wednesday-Weekend basis.


Weekly Cleaning Days - After close of business (6:00 PM) and before beginning of business on Monday (6:00 AM).


Monthly - Service shall be performed the first week of each month.


Twice Yearly - Service shall be performed during months of October and April.


Yearly - Services shall be performed during months of October and November.


The Government shall provide the following equipment and supplies: mop bucket, vacuum sweeper, wet and dry mops, brooms and dustpans, toilet paper and paper towels for rest rooms (not for cleaning), hand soap for restrooms, and plastic bags for trash containers.


All other supplies necessary to do the job (such as soaps, disinfectants, toilet bowl deodorant, chemicals, cleaning cloths, paper towels for cleaning, sponges, wax, squeegees, etc.) shall be furnished by the Contractor. The Contractor is also required to provide all other equipment. Space shall not be provided to store contractor supplies at the location.


Contractor shall schedule work in such a way as not to interfere with Government personnel and activities.


In the event of employee vacation or Sick leave the company is expected to designate another, fully credentialed employee to cover services, so as not to interrupt service.


A site visit will be scheduled and site maps may be provided upon successful award of this contract.


PERIOD OF PERFORMANCE


A. Base Year: 10/1/2017 to 9/30/2018
B. Option Year #1: 10/1/2018 to 9/30/2019
C. Option Year #2: 10/1/2019 to 9/30/2020
D. Option Year #3: 10/1/2020 to 9/30/2021
E. Option Year #4: 10/1/2021 to 9/30/2022
F. Total Contract POP: 10/1/2017 to 9/30/2022


Please make ensure all quotes are valid until 11/01/2017.


No phone or mailed solicitations will be accepted. Email Quotes to Shannon.Boyd@ars.usda.gov.


This is a Buy Best Value acquisition. The Government will award a Purchase Order resulting from this Request for Quotes to the responsible offeror whose quote is conforming to the solicitation and represents the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:


EVALUATION FACTORS FOR AWARD
1. Past Performance -
Quotes will be evaluated based on the offeror's past performance as provided by the offeror's references.
2. Offeror's Technical Solution-
The Government will evaluate the performance of the offeror's product for capability and performance.
3. Quality and Reliability-
Quotes will be evaluated on the offeror's product for its level of Quality and Reliability.
4. Price-
The quoted price is fair and reasonable.


NOTE: significantly more important than cost or price.
Factors and sub-factors are prioritized in the following order of importance (i.e. most important first, least important last) for award evaluation 2, 3, 1, 4.
The Government will evaluate quotes for award purposes, considering the evaluation factors above, and will award to that offeror whose proposal represents the best value to the Government.


52.232-18 Availability of Funds. (Apr 1984)
Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
(End of Clause)


Inspection and Acceptance Terms: Supplies will be inspected and accepted by the End User / Purchasing Agent at destination.


The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. The IPP Customer Support Desk is available to assist users Monday through
Friday (excluding bank holidays) from 8:00AM - 6:00PM ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-973-3131 2 or they can be reached at: IPPCustomerSupport@fms.treas.gov.


The successful vendor must be enrolled in SAM.gov and IPP.


Added: Aug 17, 2017 4:34 pm
The purpose of this modification is to set dates for Site Survey, RFI submission and responses, and extend the quote due date.

LIST OF CHANGES:
Bids due date : 04-SEP-17 changed to 05-SEP-17 due to Federal Holiday 9/4/2017


Site Survey to be held at location, 40335 CO RD GG, Akron, CO, 80720: Wednesday 8/23/2017 @ 0900MT.
Please let CO know via e-mail if you will be able to attend.
A phone conference line will be established for those that wish to call in, but you must inform CO of this intent before the site survey.


RFIs are due in writing via e-mail to CO: Shannon.Boyd@ars.usda.gov NLT 8/25/2017 @ 1500MT


No telephone inquiries will be honored


RFI responses will be posted by 8/29/2017 @ 1700MT


Quotes are due in writing and will only be accepted via e-mail to CO: Shannon.Boyd@ars.usda.gov NLT 9/5/2017 @ 1500MT (extended 1 day as 9/4 is a federal holiday)


The government expects to award a firm-fixed priced contract on or about 9/6/2017

Added: Aug 29, 2017 5:36 pm
The purpose of this modification is to post responses to written RFIs and extend the quote due date to 9/26/2017 @1500 MT.

Akron FY18 Janitorial + 4 Option Years RFIs


Q1. Who is the incumbent?


A1. ADVANCED TEK JANITORIAL SERVICE, INC


Q2. What is the annual value of the existing contract?



A2. FY17's value was: $16,800


Q3. Will tdhe government provide consumables (toilet paper, soap, etc.)?


A3. Please be sure to re-read the solicitation as posted, in full. As defined in the Solicitation: "The Government shall provide the following equipment and supplies: mop bucket, vacuum sweeper, wet and dry mops, brooms and dustpans, toilet paper and paper towels for rest rooms (not for cleaning), hand soap for restrooms, and plastic bags for trash containers. All other supplies necessary to do the job (such as soaps, disinfectants, toilet bowl deodorant, chemicals, cleaning cloths, paper towels for cleaning, sponges, wax, squeegees, etc.) shall be furnished by the Contractor. The Contractor is also required to provide all other equipment. Space shall not be provided to store contractor supplies at the location"


Q4. How can a site visit be arranged?


A4. A site survey was scheduled for 8/23/2017 @ 0900 MST, as defined in the Solicitation Amendment #1.


Q5. Who is the incumbent on this project?


A5. ADVANCED TEK JANITORIAL SERVICE, INC


Q6. What is the current contract value including all option years?


A6. $33,000


Q7. Will there be a site map available?


A7. Yes, as stated in the Solicitation: "A site visit will be scheduled and site maps may be provided upon successful award of this contract." As this is a secured government facility site maps will only be issued to the awarded vendor, and not made public record.


Q8. As FAR 52.212-1 is only mentioned by reference in the solicitation, please confirm the format of the response.


A8. Please submit your bid by writing in the pricing on the SF18 and OPTIONAL FORM 336 that are listed in the Solicitation. Submit firm-fixed pricing as follows, individually for each year and a total contract price:
PERIOD OF PERFORMANCE
A. Base Year: 10/1/2017 to 9/30/2018
B. Option Year #1: 10/1/2018 to 9/30/2019
C. Option Year #2: 10/1/2019 to 9/30/2020
D. Option Year #3: 10/1/2020 to 9/30/2021
E. Option Year #4: 10/1/2021 to 9/30/2022
F. Total Contract POP: 10/1/2017 to 9/30/2022


Q9. If there will be a technical proposal required?


A9. For your technical proposal please verify you have read the entire SOW and can and will perform all of these actions. Please also submit a reference I may call with contact information for a past employer. Awards will be evaluated based upon ability to perform all action items, past performance, and price for a best value to the Government.

Please consult the list of document viewers if you cannot open a file.
Additional Documents
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Additional Documents
Posted Date:
August 11, 2017
Description: SOW
Description: Solicitation
Description: Small Business Size Standards Table
Description: WDOL 2015-5431
Amendment 1
Type:
Mod/Amendment
Posted Date:
August 17, 2017
Description: 128KAP18Q0001 Amend #0001
Amendment 2
Type:
Mod/Amendment
Posted Date:
August 29, 2017
Description: 128KAP18Q0001 Amend #0002
Description: Akron FY18 Janitorial + 4 Option Years RFIs
Place of Performance :
40335 CO RD GG, Akron, CO, 80720

United States
Primary Point of Contact. :
Shannon A Boyd,
Contracting Officer

Related Document

Aug 13, 2017[Combined Synopsis/Solicitation] Janitorial Services
Aug 18, 2017[Combined Synopsis/Solicitation] Janitorial Services
Aug 31, 2017[Combined Synopsis/Solicitation] Janitorial Services

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