70--Degaussers for all sites, 770-S80002

Agency: Department of Veterans Affairs
State: Kansas
Level of Government: Federal
  • 70 - General Purpose Information Technology Equipment (including software).
Opps ID: NBD00159271707266276
Posted Date: Oct 4, 2017
Due Date:
Solicitation No: VA77017N0521
Source: Members Only
Solicitation Number :
Notice Type :
Contract Award Date :
October 2, 2017
Contract Award Number :
GS-02F-0015T 36C77018F0001
Contract Award Dollar Amount :
Contractor Awarded DUNS :
Contractor Awardee :
Synopsis :
Added: Sep 13, 2017 12:47 pm Modified: Oct 04, 2017 2:09 pm Track Changes
VHAPM Part 808.405-6 Limiting Sources
Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to $150K

VHAPM Part 808.405-6 Limiting Sources Page 2 of 2
Original Date: 08/30/2017
FAR 8 Justification for Limiting Sources (LSJ)
Limiting Sources (<$150K)
Acquisition Plan Action ID: VA770-17-AP-0588

Contracting Activity: Department of Veterans Affairs, CMOP National IT Office, Tucson AZ.

Description of Action: This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service is listed in part 3 below and is a sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 Federal Supply Schedules, is precluded for the reasons indicated below.

Order against: FSS Contract Number: GS-02F-0015T

Name of Proposed Contractor:
Data Security Inc.
Street Address:
300 S. 7th Street
City, State, Zip:
Lincoln NE 68508-2401
POC & Phone #:
Kimberly Heimes, 402-434-5978
Degausser is proprietary for warranty and parts maintenance to Data Security, Inc.

Description of Supplies or Services:

The estimated value of the proposed action is

This is for service, warranty work and Certification Testing Tapes for the 7 CMOP sites, located in: Charleston SC, Chelmsford MA, Murfreesboro TN, Hines IL, Leavenworth KS, Dallas TX, and Tucson AZ.
Data Security Inc. is the manufacturer of the HD-5T degaussers and the only provider of warranties. This is proprietary to Data Security Inc., and they have no distributors.

Description of Supplies or Services required to meet the Agency s need

The CMOP National IT Office (770 AZ) is requesting one year of on-site service maintenance at the seven CMOP sites. The NAICS Code for the requested service is 541511, computer software support services, custom.


ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; (FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405-6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

Rational/explanation to support cited authority:

All seven sites use the HD-5T Degausser equipment and they must have the extended warranty and the certification test tape for one year. Degausing is the process of reducing or eliminating an unwanted magnetic field or data stored on tape and disk media, such as computer and laptop hard drives, diskettes, reels, cassettes, and cartridge tapes. This warranty service and support is proprietary to Data Security Inc. Only Data Security can perform maintenance virtually or by phone. They have no authorized re-sellers of this service.

It is in the best interest of the CMOP to award to Data Security Inc. because we previously bought this equipment from them and the maintenance and updates can only be provided by them.

I posted a Request for Information/Sources Sought on September 13, 2017 seeking a SDVOSB or VOSB that could perform this warranty work. I got no responses from the posted RFI, but Ms. Kimberly Heimes, Contracts Administrator at Data Security, contacted me to tell me this is proprietary to Data Security.

Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Linda S. Bayer
Contracting Officer

Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
September 13, 2017
Description: VA770-17-N-0521 VA770-17-N-0521_1.docx
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
October 4, 2017
Description: GS-02F-0015T 36C77018F0001 GS-02F-0015T 36C77018F0001_1.docx
Contracting Office Address :
Department of Veterans Affairs;National CMOP;3450 S. 4th St. Trafficway;Leavenworth KS 66048-5581
Point of Contact(s) :
Linda Bayer
Contracting Officer



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