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This is a sources sought announcement only and not a request for quotes, bids, or proposals. This request is solely for the purpose of conducting market research to enhance the Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) understanding of the market offered products, services, and capabilities. Your responses to the sources sought will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

The VA, NCO 16 is seeking to identify potential qualified vendors capable of providing the products listed in Table 1 of the Statement of Work (SOW). This requirement is for the Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd, Houston, Texas 77030.

The North American Industry Classification Code (NAICS) is 541519 (Exception), Other Computer Related Services with a size standard of 150 employees. Prior to issuing a solicitation, and pursuant to the Veterans First Contracting Program, the VA is trying to ascertain if there are any qualified Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) with the capability of fulfilling the requirement: (Respondents are not limited to SDVOSB/VOSB concerns; the Government seeks to identify all potentially interested sources).

All responsible vendors and interested parties please respond to this sources sought announcement if you can fulfill the requirements described in the SOW.
Responses to this sources sought shall include the following information:

1. Your company name, address, contact person name, phone number, fax number, e-mail
address(s), UEI number, number of employees, and company website if available.

2. If you are an GSA/FSS contract holder are the referenced items available on your schedule/contract? Provide your company GSA/FSS contract number and contract expiration date, if applicable.
3. If you are a NASA SEWP V contract holder are the referenced items available on your schedule/contract? Provide your company NASA SEWP V contract number, contract group, and contract expiration date, if applicable.
4. Is your company a contract holder on any other federal contract? If so, please provide the contract number.
5. Socio-economic status of business such as but not limited to (SDVOSB/VOSB, 8(a), HUB
Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB
Zone business, Large Business, etc.).

6. Is your company considered small under the NAICS code identified in this sources sought announcement?

7. Is your company the manufacturer, distributor, or an equivalent for the products being offered? If an authorized distributor or equivalent, can you provide documentation from the manufacturer confirming authorization to provide the referenced items and/or products being offered?

If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule in accordance with Title 13 CFR 121.406(b) Nonmanufacturers.

Does your company exceed 500 employees?

Is your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied?

Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; and

Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to Title 13 CFR 121.406 paragraph (b)(5).

8. If your company is a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

9. What is the manufacturing country of origin of the items and/or products being offered?

10. Delivery Timeframe The Government would like to know the standard delivery time frame for a requirement like this.

11. Provide warranty information for the items and/or products being requested?

12. Vendors are requested to submit estimated market research pricing with their responses.

The estimated pricing will be considered when determining the procurement strategy for the
future solicitation. (e.g., if Contracting Officer determines that capable small businesses cannot
provide fair and reasonable pricing, then the solicitation will not be set-aside). Estimated pricing will not be used to evaluate for any type of award.

Interested vendors are reminded that in accordance with FAR subpart 4.12, offerors and quoters are required to complete electronic annual representations and certifications in System for Award Management (SAM) accessed via https://www.sam.gov as a part of required registration (see FAR 4.1102 - Policy).

All registrants are required to review and update the representations and certifications submitted to SAM as necessary, but at least annually, to ensure they are kept current, accurate, and complete. The representations and certifications are effective until one year from date of submission or update to SAM.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this sources sought notice become property of the Government.
Interested vendors should submit an email to marcos.madrazo-jones@va.gov. All responses
must be received in writing no later than 4:00 PM CST on April 6, 2023. Questions or
inquiries will not be answered or acknowledged, and no feedback or evaluations will be
provided. No solicitation document is available at this time. This notice is to acquire information
only, therefore your response will not be considered for a contract award. Vendors interested in providing an offer will have to respond to a solicitation announcement that shall be published separately.

STATEMENT OF WORK (SOW)
Background.

The Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the brand name items identified in Table 1 below.

Table 1 Requirement Summary
Line Item
MFG Part Number
Description
Qty
0001
K9602943

Barco Coronis Fusion 6MP No Card Medical Display

43
0002
K9306048
Barco MXRT-8700 - graphics card - 16 GB
23
0003
14773
Barco Essential Care - Extended Service Agreement
43
0004
GPU-750WEX-TB3
Sonnet Technologies eGPU Breakaway Box 750/750ex
23

General Requirements.

The vendor shall provide all labor, equipment, materials, parts, shipping, and all other items necessary to deliver the required equipment to MEDVAMC. The equipment and all of its accessories shall be brand new. No remanufactured, used/refurbished or "gray market" items.

The Contractor shall only supply the equipment. All setup work will be performed by Biomed and/or Radiology s Picture, Archiving, Communication, Services (PACS) department. Delivery shall be provided no later than 30 days After Receipt of Order (ARO) as Free on Board (FOB) destination. Vendor shall not make partial delivery unless the Contracting Officer (CO) specifies otherwise.

Product Specifications and Features.

Line Item 0001 Barco Coronis Fusion 6MP No Card Medical Display: Reference Spec sheet at the following link.
https://www.barco.com/services/website/en/ProductSpecSheet/ProductSpecSheetFile?productId=a474c333-c446-469f-ae6f-fb14162de0df
Line Item 0002 Barco MXRT-8700 - graphics card - 16 GB: Reference Spec sheet at the following link.
https://www.barco.com/services/website/en/ProductSpecSheet/ProductSpecSheetFile?productId=5908a8f5-cfb0-41e9-91da-342c22c549b2
Line Item 0003 Barco Essential Care - Extended Service Agreement:
Extended service agreement
2 years (4th/5th year)
Advance parts replacement
Shipment

Line Item 0004 Sonnet Technologies eGPU Breakaway Box 750/750ex:
General
Expansion Slots 1 x PCIe 3.0 x16
GPU NVIDIA
Supported PCI Card Sizes Full-Height, Full-Length, Double-Width
Maximum GPU Length 12.3" / 312 mm
System Connection Thunderbolt 3
Inputs/Outputs
1 x USB-C (Thunderbolt 3)
4 x USB-A
1 x RJ45 (Gigabit Ethernet)
Data Transfer Rates Thunderbolt 3: 40 Gb/s
OS Compatibility
Windows 10 to 11
macOS 10.13.6 to 12.2

Power
Power Source Type 1 x 750 W Internal PSU
PCIe Connectors 2 x 6+2-Pin
AC Input Power 100 to 200 VAC, 50 / 60 Hz
Port Power Delivery 85 W Max

Physical
Form Factor Desktop
Status Monitoring LED Indicator
Dimensions 13.38 x 8 x 7.25" / 33.99 x 20.3 x 18.41 cm
Weight 7.1 lb. / 3.2 kg

Warranty and Support.

The warranty and support must cover all components of the requirement in accordance with standard manufacturer s warranty.

Equipment Manuals.

The vendor shall furnish all user manuals and reference guides for the specified equipment.
Product Modification, Removal or Recall.

If any product awarded under this contract requires modification, is removed or recalled by the vendor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the vendor:

Notify the CO, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following:

Complete item description and contract number.

Reasons for modifications, removal or recall.

Necessary instructions for return for credit, replacement or corrective action.

Vendor shall be responsible for any costs associated with the above.

Contract Modifications.

Pursuant to Federal Acquisition Regulation (FAR) 43.102, no government personnel other than the CO can execute contract modifications on behalf of the government. The Contractor shall communicate with the Government point of contact on all matters pertaining to contract administration and technical direction. Only the CO is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.
(End of Statement of Work)

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