AV Bryan and Bostetter Courthouses Consolidated Facilities Management

Agency: General Services Administration
State: Virginia
Level of Government: Federal
Category:
  • M - Operation of Government Owned Facilities
Opps ID: NBD00159387077699901
Posted Date: Oct 8, 2017
Due Date: Oct 27, 2017
Solicitation No: 47PD0317R0020
Source: Members Only
Solicitation Number :
47PD0317R0020
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Sep 07, 2017 11:21 am
PLEASE READ CAREFULLY AS THERE HAVE BEEN CHANGES IN WORDING SINCE THE PRE-SOLICITATION NOTICE FOR PURPOSES OF CLARIFICATION
This is a competitive 8(a) set -side.
The set-aside status for this acquisition is a Competitive 8(a) Business Development Program under the Small Business Administration (SBA).
(SBA Requirement # 0303-17-705197-01)

The General Services Administration (GSA) MidAtlantic Region is soliciting for Facilities Engineering and Operations & Maintenance Services at the A.V. Bryan and Bostetter Courthouses and the custodial services at the A.V. Bryan Courthouse both in Alexandria VA. Full maintenance services will include, but are not limited to: the operation, maintenance and repair of HVAC and associated controls, electrical, mechanical, plumbing, fire protection and life safety, vertical transportation, administrative services, architectural and structural systems, and engineering services including repair and alterations projects, project review, management support, recommissioning, and custodial services(custodial services only for the A.V. Bryan Courthouse).


The services will be performed at the following locations:


Bostetter Courthouse
200 S WASHINGTON, ST
ALEXANDRIA, VA 22314-5405


AV Bryan Courthouse
2100 JAMIESON AVE
ALEXANDRIA, VA 22314-5702


The NAICS Code for this procurement will be 561210, Facilities Support Services and the size standard is $38,500,000.00.


Any resulting contract will be a firm fixed price contract and the contract will be utilized by the Richmond Field Office.


This contract will be solicited as a one (1) year contract with four (4) one (1) year option periods for a total potential contract period of five (5) years.


The contract will be acquired using Source Selection procedures as identified in FAR 15.3 with a firm fixed price award to the offerors who provide the best value to the Government.


Offerors will be evaluated based on technical merit and price proposals. For this procurement, the combined technical evaluation factors are approximately equal to price. The trade-off process under the best value approach will be used.


The technical evaluation factors are, in descending order of importance:


1. Management Plan
2. Prior Experience,
3. Past Performance.


Past Performance and Prior Experience are of equal importance.


The Government intends to award the contract approximately March 2018. Additionally, the Government intends to make award without discussion. Therefore, offerors are requested to submit their initial proposals to the Government on the most favorable terms based on technical and price factors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.


This solicitation package (including specifications, offer forms, clauses and provisions) is only available electronically on FedBizOpps. Potential offerors are responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information. The pre-proposal conference and site visit for all buildings is scheduled for 14 September 2017. Please continue to monitor FedBizOpps for any changes to the formal pre-proposal meeting dates and/or site visits (the government intends to hold the pre-proposal conference and site visit rain or shine but should weather conditions create an unsafe environment or facility closures, the Government reserves the right to re-schedule).


Those interested in attending the pre-proposal meeting and/or site visit must submit the contractor clearance request form. This requirement was stated in the pre-solicitation notice and established a due date for all request forms of 7 September 2017, 2 PM EST. However, due to the solicitation posting on 7 September 2017, the date to submit the contractor clearance request forms has been extended to 8 September 2017, 11 AM EST (pay special attention to the time as the time has been moved up to 11 AM EST on 8 September 2017). The form was posted with the pre-solicitation notice and remains available as part of the offerors' library.


Pre-Proposal Conference Details:
Starting Location:
A.V. Bryan U.S. Courthouse
401 Courthouse Square
Alexandria VA 22314
Date:
14 September 2017 (Thursday)
Time:
Starting at 9:00 AM EST and concluding by 4:00 PM EST
Pre-requisites:
Pre-requisites must be submitted via email to Jeff Gibson at jeffrey.gibson@gsa.gov by the date and time identified with each pre-requisite. All received pre-requisites will be acknowledged via reply email with confirmation of information received.
The pre-requisites are:
1. All prospective contractors must submit a "Contractor Security Clearance Request Form" (available in the bidder's library in the FedBizOps solicitation post) for each member of their team attending the pre-proposal conference. Contractors are limited to only sending two (2) members of their team to attend the conference. EXTENDED: This pre-requisite is due 11:00 AM EST on 8 September 2017. Acknowledgement reply email will confirm the names submitted for access to the facilities.
2. Initial questions regarding the solicitation must be submitted, in writing. The government's intent is to address initial questions during the pre-proposal conference and will be made available to any contractors not attending the pre-proposal conference through the minutes of the conference posted in the offerors' library. Follow-on questions, questions derived from the pre-proposal conference, and questions derived from the minutes of the pre-proposal conference will be due three business days after the posting of the pre-proposal conference minutes. Questions stemming from the original posted solicitation must be submitted by the pre-requisite due date. This pre-requisite is due 2:00 PM EST on 12 September 2017. Acknowledgement reply email will confirm the number of questions submitted.


Limitations:
Due to the expected number of attendees and the limitation of space in some of the areas to be toured, each prospective contractor may only send two (2) attendees. Only two members from each contractor will be granted access; contractors without access will not be allowed access to the facilities and will be unable to attend the briefing or the tours.
Prospective contractors should congregate in the lobby and will be escorted to the meeting room. Since the meeting will begin promptly at 9:00 AM, prospective contractors are encouraged to arrive early. The schedule call for an initial briefing by the government for an hour, followed by a tour of the 2 facilities. A lunch break will be provided between the tour of the facilities. The government intends to hold a short meeting at the end of the tours to gather questions It is highly recommended that prospective bidders attend the pre-proposal conference and associated tour.
Offerors must be registered in the System for Award Management (SAM) database in order to participate in this procurement. The website for SAM is http://www.sam.gov.


Any information taken from other publications is used at the sole risk of the offeror. The procuring office cannot guarantee the accuracy of information contained in other publications.


All questions must be submitted in writing by email to the attention of Jeff Gibson, jeffrey.gibson@gsa.gov.

Added: Sep 29, 2017 11:39 am
This post is to provide an update to the status of this acquisition and populate the Offeror's library. No amendment is being published at this time and the minutes to the pre-proposal conferences are not being issued yet (so no date is set yet on when final questions must be submitted).
The Government is looking to make a change to increase the scope of the solicitation. If the scope is increased, another site visit will be scheduled and conducted. Individuals who previously were unable to attend the previous pre-proposal conferences and site visits will be able to submit to attend. Additionally, any offerors who did attend the previous pre-proposal conferences and site visits may attend again with the option of only attending for either the conference or the site visit. Any additional conferences or site visits will be conducted exactly the same as the two previous versions.
Because of the possibility of an additional pre-proposal conference and site visit, the government is holding off on posting the minutes of the previous pre-proposal conferences and site visits. Once any additional conferences and/or site visits are conducted, consolidated minutes will be published. Once published, a date of three business days later will be established as the final date for submitting questions.
Currently, the proposal due date is 27 Oct 2017. This will be pushed out to a later date but that date is still to be determined.
Special note: GSA Region 3 is moving towards the submitting of some past performance and prior experience information online. With the next amendment will be directions on the procedures for submitting portions of this information online.
Please continue monitoring FBO for determination on final scope of this effort, due date for submittals to attend an additional pre-proposal conference/site visit, the actual date of any additional pre-proposal conferences and site visits, continued posting to the offeror's library, and amendments to the solicitation.
Please consult the list of document viewers if you cannot open a file.
Solicitation 1
Type:
Solicitation
Posted Date:
September 7, 2017
Description: Solicitation (all sections except section J)
47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_soli... (262.24 Kb)
Download/View 47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_solicitation_section_J_with_exhibits.pdf
Description: Section J with exhibits (no attachments)
47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_soli... (329.72 Kb)
Download/View 47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_solicitation_section_J_attach_1_offer_sheet.xlsx
Description: Attachment 1 - Offer Sheet
47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_soli... (46.44 Kb)
Download/View 47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_solicitation_section_J_attach_2_Prior_Experience_cover_ltr.pdf
Description: Attachment 2 - Prior Experience Cover Sheet
47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_soli... (269.10 Kb)
Download/View 47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_solicitation_Section_J_attach_3_Form_LLL_Lobbying_Activities.pdf
Description: Attachment 3 - Form LLL Lobbying Activities
47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_soli... (506.65 Kb)
Download/View 47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_solicitation_Section_J_attach_3a_Form_LLL-A_Lobbying_Activities.pdf
Description: Attachment 3a - Form LLL-A Lobbying Activities
47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_soli... (744.18 Kb)
Download/View 47PD0317R0020_Bryan_&_Bostetter_Courthouses_CFM_solicitation_Section_J_attach_4_GSA527_ctr_qual_&_financial_info.pdf
Description: Attachment 4 - GSA527 Contractor qualification & financial information
Offerors' Library
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Offerors' Library
Posted Date:
September 7, 2017
Description: Contractor Clearance Request Form (required for access to facilities for pre-proposal conference; must be submitted by 11 AM on 8 Sep 2017)
Description: Example of a multi-year preventative maintenance schedule
GSA_-_PBS_1095.2_Fuel_Storage_Tank_Management_(Versi... (62.48 Kb)
Download/View GSA_-_PBS_1095.2_Fuel_Storage_Tank_Management_(Version-9-21-16-_CC032089).pdf
Description: GSA Fuel Storage Management
Description: GSA Fuel Storage Tank Desk Guide
AV Bryan Basic Information
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
AV Bryan Basic Information
Posted Date:
September 29, 2017
Description: AV Bryan - Asset Information
Description: AV Bryant - Building Operating Plan - rev. 3.1.16
Description: AV Bryan - square footage report
AV Bryan Equipment Inventories & PM Information
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
AV Bryan Equipment Inventories & PM Information
Posted Date:
September 29, 2017
Description: AV Bryan - Max Assets
Description: AV Bryan - locations
Description: AV Bryan - PMs
Description: AV Bryan - multi-years PMs
Bostetter Basic Information
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Bostetter Basic Information
Posted Date:
September 29, 2017
Description: Bostetter - Asset Information
Description: Bostetter - Building Operating Plan - rev. 11.8.16
Description: Bostetter - square footage report
Description: Bostetter - 2016 asbestos survey report
Bostetter Equipment Inventories & PM Information
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Bostetter Equipment Inventories & PM Information
Posted Date:
September 29, 2017
Description: Bostetter - Max Assets
Description: Bostetter - locations
Description: Bostetter - multi-years PMs
General Information
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
General Information
Posted Date:
September 29, 2017
Description: GSA 2012 PM Guide Final, Oct 2012
GSA_PM_Guide_Final_-_Exhibit_9_-_Water_Treatment.doc... (46.78 Kb)
Download/View GSA_PM_Guide_Final_-_Exhibit_9_-_Water_Treatment.docx
Description: GSA PM Guide Final - Exhibit 9 - Water Treatment
Description: GSA Fuel Storage Tank Desk Guide -9.12.16
GSA_-_PBS_1095.2_Fuel_Storage_Tank_Management_(Versi... (62.48 Kb)
Download/View GSA_-_PBS_1095.2_Fuel_Storage_Tank_Management_(Version-9-21-16-_CC032089).pdf
Description: GSA - PBS 1095.2 Fuel Storage Tank Management (Version-9-21-16-#CC032089)
Description: GSA Flag Policy 122107
Service Call History(both)
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Service Call History(both)
Posted Date:
September 29, 2017
Description: Service Call History (both)
AV Bryan Courthouse CBA Information
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
AV Bryan Courthouse CBA Information
Posted Date:
October 7, 2017
Description: AV Bryan Courthouse Custodial Bridge CBA
Bridge_signed_AV_Bryan_Operation_&_Maintenance_Chene... (838.12 Kb)
Download/View Bridge_signed_AV_Bryan_Operation_&_Maintenance_Chenega.pdf
Description: AV Bryan Courthouse O&M Bridge CBA
Description: AV Bryan Courthouse Custodial 2016-2019 CBA
Description: AV Bryan Courthouse O&M 2016-2019 CBA
Contracting Office Address :
The Dow Building
100 S Independence Mall West

Philadelphia, Pennsylvania 19106-1521
United States
Place of Performance :
Bostetter Courthouse (200 S Washington St.)

AV Bryan Courthouse (2100 Jamieson Ave)
Alexandria, Virginia 22314
United States
Primary Point of Contact. :
Jeffrey M. Gibson
Phone: 2154464600

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