S--Fort Sam Houston National Cemetery - Rental and Cleaning Employee Uniforms. Subject to the availability of Fy18 Funding.

Agency: Department of Veterans Affairs
State: Virginia
Level of Government: Federal
Category:
  • S - Utilities and Training Services
Opps ID: NBD00159430804514623
Posted Date: Sep 30, 2017
Due Date: Oct 23, 2017
Solicitation No: VA78617Q0807
Source: Members Only
Solicitation Number :
VA78617Q0807
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Sep 29, 2017 10:15 am
Page 35

COMBINED SYNOPSIS/SOLICITATION

RENT AND CLEAN EMPLOYEE UNIFORMS

FORT SAM HOUSTON NATIONAL CEMETERY

This is a COMBINED SYNOPSIS/SOLICITATION VA786-17-Q-0807 for commercial services and prepared in accordance with the format in FAR SUBPART 12.6, STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. (READ THE ENTIRE SOLICITATION AS THERE ARE SPECIFIC INSTRUCTIONS TO SUBMIT A COMPLETE QUOTE PACKAGE)

This announcement constitutes the only solicitation; a separate solicitation document will not be issued. This COMBINED SYNOPSIS/SOLICITATION is being issued using SIMPLIFIED ACQUISITION PROCEDURES FAR PART 13 this is a Request for Quote (RFQ). This notice and the incorporated Clauses and Provisions are those in effect through the Federal Acquisition Regulations (FAR).

All responsible sources may submit a quote via E-mail to Teresa Cabanting, Contracting Officer at teresa.cabanting@va.gov on or before 02 October 2017 by 12:00 PM MST.

FAR clauses and provisions enclosed within this RFQ are those in effect through Federal Acquisition Circular (FAC) 2005-80 and are available in full text through Internet access at http://www.acquisition.gov/far.

This is a 100 % SDVOSB Set-Aside, Open Market procurement. The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) intends to award a Firm Fixed Price (FFP) Contract. The North American Industry Classification System (NAICS) code is 812332 and the Size Standard is $38.5M. Any firm that does not meet the capability and size standard under this NAICS code should not submit a response.

This Combined Synopsis/Solicitation notice is a request for competitive quotes. Therefore, all quotations received prior to the RFQ close date will be considered by the Contracting Office. A single award will be made based on the most advantages value to the Government, price and other factors considered.

All questions shall be sent via E-mail to Teresa Cabanting, Contracting Officer at teresa.cabanting@va.gov on or before 28 September 2017 by 12:00 pm MST. Telephone or faxed questions will not be accepted.



CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR (shall TYPE in their information here and submit only this page with quote):

Business Name:

Business Address:

POC Name and title:

E-mail address:

Phone Number:

DUNS:

b. GOVERNMENT:

Department of Veterans Affairs

National Cemetery Administration

Contracting Service (43C1), Teresa Cabanting

75 Barrett Heights Road, Suite 309

Stafford, VA 22556

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer Other Than System for Award Management (JUL 2013) (31 U.S.C. A 3332

3. INVOICES: Invoices shall be submitted in arrears:

Invoices shall be submitted electronically.

Contractors shall not invoice for single orders of a shipment. Shipments will be invoiced for the complete shipment when completed and accepted by the Government.

Required Contents of Invoice: If any information below is missing from an invoice, the invoice shall be subject to rejection and returned for revision.

Contractor Information (Name, Complete Address, Telephone Number)

Date of Invoice

Unique Invoice Number

Each invoice may be submitted only once. If the need exists to submit a corrected invoice, the original invoice number should be noted with COR added at the end of the invoice number on the revised invoice. Where possible CORRECTED INVOICE shall be clearly noted

Purchase Order Number (Only one purchase order may be included on each invoice submitted)

Shipment Number (If there is not enough space on an invoice, an attachment to the invoice shall list the Shipment Number(s) and the Decedent s Last Name and shall match the invoice quantity)

Decedent s Last Name (See above)

Cemetery Name

Unit Cost

Total Dollar Amount Invoiced

Certificate of Conformance:

This certifies that (Contractor s Name) furnished the above listed supplies or services called for by the above listed purchase order number in accordance with all applicable requirements. We further certify that the supplies or services are the quality specified and conform in all respects with the contract requirements.

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be sent electronically by following instruction as stated at website: http://www.fsc.va.gov/einvoice.asp. See VAAR clause 852.232-72 Electronic Submission of Payment Requests (NOV 2012).

5. ACKNOWLEDGEMENT OF AMENDMENTS (if applicable send in this page with quote submission):

The Offeror acknowledges receipt of Amendments to the Combined Synopsis/Solicitation numbered and dated as follows:

AMENDMENT NO

DATE





6. MISSING PAGES: It is the responsibility of the Offeror to examine this Combined Synopsis/Solicitation to verify that he, or she, has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the Offeror feels that pages are missing or duplicated, the Offeror is encouraged to contact the Contracting Officer at the E-mail address teresa.cabanting@va.gov.

7. NOTICE TO PROSPECTIVE CONTRACTOR(S): Prospective awardees SHALL be registered with SAM at http://www.sam.gov and registered with Vendor Information Pages (VIP) as a VIP Verified Business Certified SDVOSB at https://www.vip.vetbiz.gov/, Prior to Award and through final payment, and the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. Contract will not be awarded until SAM registration has been completed.

Failure to submit ALL required documentation in accordance with the solicitation instructions at FAR Clause 52.212-1 and Addendum to FAR Clause 52.212-1 Addition Instructions shall result in your QUOTE being removed from further consideration.

PRICE SCHEDULE

Base Period: Date of award through September 30, 2018

CLIN

No.

Description:

Uniform Services

Est. Qty

Frequency/Unit

Unit Cost

Est. Total Cost

0001

Field Uniform Shirts with name and cemetery patches (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

0002

Field Uniform, Pants (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

0003

Admin White Dress Shirts (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

0004

Admin Gray Slacks (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

0005

Blue Blazers Maintenance (11 employees) Dry Cleaning only

1 per employee

WK

$________

$___________

0006

Lightweight Coveralls (5 employees) Rental, cleaning, alteration, repairs

1 per employee

WK

$________

$___________

0007

Delivery Service Charge

1

WK

$________

$___________

Total Estimated Cost:

$___________

Option Period 1: October 1, 2018 through September 30, 2019

CLIN

No.

Description:

Uniform Services

Est. Qty

Frequency/Unit

Unit Cost

Est. Total Cost

1001

Field Uniform Shirts with name and cemetery patches (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

1002

Field Uniform, Pants (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

1003

Admin White Dress Shirts (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

1004

Admin Gray Slacks (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

1005

Blue Blazers Maintenance (11 employees) Dry Cleaning only

1 per employee

WK

$________

$___________

1006

Lightweight Coveralls (5 employees) Rental, cleaning, alteration, repairs

1 per employee

WK

$________

$___________

1007

Delivery Service Charge

1

WK

$________

$___________

Total Estimated Cost:

$___________







Option Period 2: October 1, 2019 through September 30, 2020

CLIN

No.

Description:

Uniform Services

Est. Qty

Frequency/Unit

Unit Cost

Est. Total Cost

2001

Field Uniform Shirts with name and cemetery patches (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

2002

Field Uniform, Pants (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

2003

Admin White Dress Shirts (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

2004

Admin Gray Slacks (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

2005

Blue Blazers Maintenance (11 employees) Dry Cleaning only

1 per employee

WK

$________

$___________

2006

Lightweight Coveralls (5 employees) Rental, cleaning, alteration, repairs

1 per employee

WK

$________

$___________

2007

Delivery Service Charge

1

WK

$________

$___________

Total Estimated Cost:

$___________







Option Period 3: October 1, 2020 through September 30, 2021

CLIN

No.

Description:

Uniform Services

Est. Qty

Frequency/Unit

Unit Cost

Est. Total Cost

3001

Field Uniform Shirts with name and cemetery patches (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

3002

Field Uniform, Pants (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

3003

Admin White Dress Shirts (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

3004

Admin Gray Slacks (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

3005

Blue Blazers Maintenance (11 employees) Dry Cleaning only

1 per employee

WK

$________

$___________

3006

Lightweight Coveralls (5 employees) Rental, cleaning, alteration, repairs

1 per employee

WK

$________

$___________

3007

Delivery Service Charge

1

WK

$________

$___________

Total Estimated Cost:

$___________







Option Period 4: October 1, 2021 through September 30, 2022

CLIN

No.

Description:

Uniform Services

Est. Qty

Frequency/Unit

Unit Cost

Est. Total Cost

4001

Field Uniform Shirts with name and cemetery patches (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

4002

Field Uniform, Pants (32 employees) Rental, cleaning, alteration, repairs

5 per employee

WK

$________

$___________

4003

Admin White Dress Shirts (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

4004

Admin Gray Slacks (11 employees) Rental, cleaning, pressed

5 per employee

WK

$________

$___________

4005

Blue Blazers Maintenance (11 employees) Dry Cleaning only

1 per employee

WK

$________

$___________

4006

Lightweight Coveralls (5 employees) Rental, cleaning, alteration, repairs

1 per employee

WK

$________

$___________

4007

Delivery Service Charge

1

WK

$________

$___________

Total Estimated Cost:

$___________

PRICE SUMMARY TOTALS

Total Cost

Base Period date of award thru 9/30/18:

$_______________________

Option Period 1 10/1/18 9/30/19:

$ ______________________

Option Period 2 10/1/19 9/30/20:

$ ______________________

Option Period 3 - 10/1/20 9/30/21:

$ ______________________

Option Period 4 - 10/1/21 9/30/22:

$ ______________________

Grand Total (Base + all Option Periods):

$ ______________________











STATEMENT OF WORK

The Contractor shall provide all labor, supplies, materials, equipment, supervision and transportation to perform the rental, laundry, repair and weekly delivery of uniforms for approximately 43 personnel in the manner described below for the Fort Sam Houston National Cemetery Staff. All service shall be performed in accordance with the guidelines established by Federal, State and local ordinances and these specifications.

Services shall include garment delivery and pickup, cleaning, repairs and replacement due to normal wear and tear as necessary. Normal wear and tear is interpreted to mean any rips, tears, or noticeable damages to the garments that are encountered during normal duty activities, as well as a noticeable fading in the color of the uniform or mismatching.

The Contractor shall be responsible for providing pants, and shirts for each employee. Shirts shall have name on one side and organization on the other of a polyester or cotton blend or a wicking type of material. Pants shall be cargo pants of a poly/cotton twill. All uniforms shall be freshly cleaned and repaired. Contractor shall provide each employee with five changes of uniforms per week and will replace items worn out at no charge. The Contractor shall provide name patch.

30 field cemetery employees shall receive 11 shirts and 11 pants delivered, therefore on a rotating basis five uniforms per employee are picked up by the Contractor each Monday and replaced with five clean uniforms at that time.

One Automotive Worker, two Gardeners and two Maintenance Workers shall receive two pair of lightweight coveralls each; for a total of five coveralls. When the Contractor receives coveralls, they shall be cleaned and returned the following week.

Field employees shall specify whether they prefer short or long sleeve shirts.

Field uniforms shall consist of a pair of Navy Blue cargo style work pants and Khaki Shirt or at the discretion of the COR. Polyester shall not be accepted.

All uniforms shall have a name tag (FIRST NAME or LAST NAME) above right pocket. Name tags shall be sewn-on patch with name in white sewn on the patch. Patch is then sewn onto the uniform.

Contractor shall provide and affix the first name or last name of each employee to the right side of each shirt centered 1-inch above the pocket; and provide and affix the National Cemetery name to the left side of each shirt centered 1-inch above the pocket; and provide and affix the United States Flag on the left arm on each shirt. Personnel and cemetery name can be attached to the uniform by sewing patches onto the uniform. The cemetery may provide examples of previous used patches, but it is the contractor's responsibility to complete this service. Patches shall measure 3-inches in diameter unless otherwise agreed to by the Cemetery Director.

When delivered, all uniforms will be clean without stains or odors, and wrinkle free without signs of wear or tears.

11 administrative personnel shall receive 11 shirts and 11 pants delivered, therefore on a rotating basis five uniforms per employee are picked up by the Contractor each Monday and replaced with five clean uniforms at that time.

Administrative personnel will specify whether they prefer short or long sleeve shirts.

Administrative uniforms will consist of White Dress Shirts and Gray Slacks for both men and women. Polyester shall not be accepted.

Administrative uniforms shall clean and pressed when delivered.

Contractor shall provide weekly dry cleaning and maintenance for Blue Blazers provided by the cemetery for 11 administrative personnel.

Uniforms shall be delivered and picked up on Monday of each week between the hours of 9:00 a.m. and 3:00 p.m. local time. Any deviation to this day, due to holidays, weather, etc. shall be agreed to with the Contracting Officer s Representative (COR) with at least 24 hours advanced notice prior to arriving at the cemetery to perform work.

The unit price is all-inclusive and covers a complete set of uniforms for each employee at a per week cost per employee. The Contractor and COR will certify the invoices to verify the number of garment serviced, including any replacements. Invoices shall reference the appropriate purchase order number. NCA agrees to pay the Contractor for the actual number of uniforms serviced. NCA will not pay for uniforms that have not been delivered, cleaned, laundered, or pressed.

Number of employees that require uniforms may increase or decrease at any time. If additional employees are added due to new hires or summer help, the cost per employee shall remain the same. Any changes shall be authorized and approved only through written correspondence from the COR.

National Cemeteries are National Shrines; Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

All Contractor employees shall be dressed in proper attire, which includes sleeved shirt, long pants, and shoes. Tee shirts, tank tops and sandals are not acceptable. If caps are worn, they must be free of any questionable message or design.

The Contractor agrees to leave all work areas free of debris and in the same condition as before the work commenced.



The Contractor shall observe all traffic, parking, directional signs and regulations when using the cemetery roadways. Vehicles shall not be driven off the paved roadways onto non-paved areas without first securing permission from the COR. The Contractor shall ensure all motor vehicles used in this contract meet State inspection, safety, licensing, registration, and insurance requirements.

(END OF WORK STATEMENT)













LIMITATIONS ON SUBCONTRACTING-MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR Clause 852.219-10. Accordingly, any contract resulting from this solicitation will include this clause. The Contractor is advised in performing contract administration functions, the Contracting Officer (CO) may use the services of a Support Contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the Support Contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement. All Support Contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the Support Contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the Support Contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)







DIGNITY STANDARDS

Every action by contractor personnel at a National cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

Contractors can neither walk, stand, lean, sit or jump on headstones or markers nor can they drive over them. Contractor personnel should use tools approved by the Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pick axes are not an acceptable tool.

No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work.

Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

The Contractor is required to discuss the guidance with this Contractor employees and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

SBA ACT 8(d)(13)(B)

(B) NOTICE.

(i) IN GENERAL. A Prime Contractor for a covered contract shall notify in writing the Contracting Officer for the covered contract if the Prime Contractor pays a reduced price to a Subcontractor for goods and services upon completion of the responsibilities of the Subcontractor or the payment to a Subcontractor is more than 90 days past due for goods or services provided for the covered contract for which the Federal agency has paid the Prime Contractor.

(ii) CONTENTS. A Prime Contractor shall include the reason for the reduction in a payment to or failure to pay a Subcontractor in any notice made under clause (i).

CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORTED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR Number

Title

Date

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

JUL 2015

52.212-4

CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS

MAY 2015

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

DEC 2013

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

APR 1984

52.242-13

BANKRUPTCY

JUL 1995

52.242-15

STOP-WORK ORDER

AUG 1989

52.246-4

INSPECTION OF SERVICES-FIXED PRICE

AUG 1996

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015)

(a) Definitions. As used in this clause

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) If the Contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, the Government may be prohibited from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(c) Exceptions to this prohibition are located at 9.108-2.

(d) In the event the Contractor becomes either an inverted domestic corporation or a subsidiary of an inverted domestic corporation during contract performance, the Contractor shall give written notice to the Contracting Officer within five business days from the date of the inversion event.

(End of Clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[] (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

[] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved]

[] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2015) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (Oct 2001) of 52.219-9.

[] (iii) Alternate II (Oct 2001) of 52.219-9.

[] (iv) Alternate III (OCT 2015) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (26) 52.222-19, Child Labor Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246).

[X] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (38)(i) 52.223-13, Acquisition of EPEATA-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (39)(i) 52.223-14, Acquisition of EPEATA-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[X] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[] (41)(i) 52.223-16, Acquisition of EPEATA-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

[] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (45) 52.225-1, Buy American Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (46)(i) 52.225-3, Buy American Free Trade Agreements Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (47) 52.225-5, Trade Agreements (FEB 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (48) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (49) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (50) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (51) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (52) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (53) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (54) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332).

[X] (55) 52.232-34, Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (56) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (57) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

[] (58)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.222-17, Non-displacement of Qualified Workers (MAY 2014) (E.O. 13495).

[] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

[] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

[] (10) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Non-displacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(v) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

(xi)(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xiv) 52.222-54, Employment Eligibility Verification (OCT 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed two months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 calendar days.

(End of Clause)

VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The Offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009)

(a) Definition. For the Department of Veterans Affairs, Service-Disabled Veteran-Owned Small Business concern or SDVSOB:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified Service-Disabled Veteran-Owned Small Business concerns. Offers received from concerns that are not verified Service-Disabled Veteran-Owned Small Business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified Service-Disabled Veteran-Owned Small Business concern.

(c) Agreement. A Service-Disabled Veteran-Owned Small Business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR A125.6.

(d) A joint venture may be considered a Service-Disabled Veteran-Owned Small Business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVOSB concern is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any Service-Disabled Veteran-Owned Small Business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the

Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by Contracting Officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Arkansas. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the Contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)



COMBINED SYNOPSIS/SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORTED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/

(End of Provision)

FAR Number

Title

Date

52.204-7

SYSTEM FOR AWARD MANAGEMENT

JUL 2013

52.204-16

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

JUL 2015

52.204-17

OWNERSHIP OR CONTROL OF OFFEROR

NOV 2014

52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS

APR 2016

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. N/A

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. N/A

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L'Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/);

(ii) Quick Search (http://quicksearch.dla.mil/);

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by?

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS +4" followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://www.fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

ADDITIONAL INSTRUCTIONS

The following Solicitation is a Request for Quote (RFQ) competed in accordance with (IAW) FAR Part 13, Simplified Acquisition Procedures; FAR Part 12, Commercial Items. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line item descriptions, and attachments, shall not be evaluated for award. One firm-fixed price contract will be awarded as a result of this solicitation.

Offer Period: Offeror s quote shall be good for 60 Calendar days after close of Solicitation.

A pre-evaluation of offers will be conducted to ensure all required documentation, in the methods stated in this section, is received. Failure to submit all required documentation in accordance with the instructions in this section may result in your submission being found technically unacceptable and removed from consideration for award.

1. List of what shall be submitted in quote package, each below letter shall be a separate PDF document (Do not put all PDF documents into one document submission):

Submit with quote, signed/dated, page 1 of the solicitation (SEE THE BOTTOM OF THE PAGE).

Provide with quote, Section 1a. (with Offerors TYPED information) PDF copy,

Technical Capabilities in a separate PDF document (see FAR Clause 52.212-2 Evaluation-Commercial Items) the Technical Capabilities will include a letter from the Fayetteville National Cemetery confirming that Offeror met with cemetery personnel and provided a showing of samples of each type of uniform requested in the Statement of Work.

Fill in the Price Schedule (type format only) and send in as a PDF document with quote.

Provide, only if applicable due to changes not showing in SAM website, with quote, in PDF format, completed paragraph (b)(1) of FAR Clause 52.212-3 (DO NOT SEND IN THE ENTIRE CLAUSE).

Statement of Compliance: Offerors shall provide a statement that acknowledges its understanding of FAR Part 19 as it relates to SDVOSB performance requirements in service contracts, FAR Clause 52.219-16, and VAAR Clause 852.219-10. The statement shall include the percentage of work to be performed by the PRIME contractor and the percentage of work to be performed by any/all Sub-Contractors. If the Offeror is self-performing a statement indicated so shall be included.

Statement of Compliance: Offerors shall provide a statement that acknowledges its understanding of the Statement of Work in its entirety.

Quotes that are not received and/or complete, in accordance with the 52.212-1 Addendum Additional Instructions, by the time and date specified in this Combined Synopsis/Solicitation shall be rejected and shall not be considered.

(End of Addendum to 52.212-1)





















52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a single contract resulting from this solicitation to the responsible offeror whose offer is the most advantageous value to the Government. Having the lowest price does not automatically constitute award. If your quote is the lowest price, but your quote does not provide all documents as listed in the Addendum to FAR Clause 52.212-1, Instructions to Offerors, Additional Information, as set forth in the Solicitation you shall not be awarded the contract.

Price:

The Government anticipates that adequate price competition will establish a fair and reasonable price. However, if the Government does not receive adequate price competition, it will evaluate price proposals to ensure price reasonableness of the products being provided to the Government, considering the specific terms and conditions and relevant commercial practices.

The Government will determine lowest price by evaluating the Total Price for each line item in the price schedule.

Technical Capabilities:

The Offeror shall visit Fayetteville National Cemetery and provide a sample of each requested type of uniform (see Statement of Work for each type of uniform to provide) and request a memorandum or letter from the cemetery with a date/signature of cemetery employee confirming that samples were provided.

(b) A written and signed/dated, by both parties, contract of award to the successful Offeror shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Determination of Responsibility: In accordance with FAR 9.1 Responsible Prospective Contractors. The Government will make a determination using several data bases to aid in establishing a more complete picture of responsibility and ability the databases include, but are not limited to Experian, PPIRS, EPLS, VetBiz and SBA.

(End of Provision)



52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Teresa Cabanting

Hand-Carried and Mailed Address:

Department of Veterans Affairs

NCA Contracting Service

75 Barrett Heights Rd. Suite 309

Stafford VA 22556

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)
Please consult the list of document viewers if you cannot open a file.
Attachment
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Attachment
Posted Date:
September 29, 2017
https://www.vendorportal.ecms.va.gov/FBODocumentServ...
https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3825706&FileName=VA786-17-Q-0807-000.docx
Description: VA786-17-Q-0807 VA786-17-Q-0807.docx
Contracting Office Address :
Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
Point of Contact(s) :
Teresa Cabanting
Contracting Officer

teresa.cabanting@va.gov

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