CCTV Security Maintenance

State: New York
Level of Government: Federal
Opps ID: NBD00159482475194471
Posted Date: Jul 30, 2020
Due Date: Aug 14, 2020
Solicitation No: W50S8N-20-Q-0019
Source: Members Only
CCTV Security Maintenance
Contract Opportunity
Notice ID
Related Notice
Department/Ind. Agency
Major Command
General Information
  • Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
  • All Dates/Times are: (UTC-04:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Jul 30, 2020 09:15 am EDT
  • Original Date Offers Due: Aug 14, 2020 04:00 pm EDT
  • Inactive Policy: 15 days after date offers due
  • Original Inactive Date: Aug 29, 2020
  • Initiative:
    • None
  • Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
  • NAICS Code: 561621 - Security Systems Services (except Locksmiths)
  • Place of Performance:
    Rome , NY 13441

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), solicitation number W50S8N-20-Q-0019, in accordance with FAR Parts 12 and 13, and is in accordance with provisions and clauses effective in Federal Acquisition Circular (FAC 2020-07 effective 02 Jul 2020). The North American Industry Classification System (NAICS) number is 561621 and the small business size standard is $22M. The proposed acquisition is 100% set-aside for small businesses.


CLIN 0001 – Perform maintenance and repair on Vindicator security system and the Genetec CCTV systems, in accordance with the attached Performance Work Statement.

CLIN 0002 – Contractor Manpower Reporting

Vendors must agree to complete the Contract Management Reporting Application

at the end of each fiscal year..

The application may be accessed at:

The CMRA is an online database that automates the Army’s contract management

and reporting process for contract management personnel by allowing users to

enter their contract information, track contract data, and view reports based on

contract data in the application. Its primary function is to support the Contractor

Manpower Reporting (CMR) program that was approved on September 13, 2002

by the Business Initiatives Council (BIC) to improve the Army’s visibility of

contractor services to planners and programmers. The CMR business process

captures information of funding source, contracting vehicle, organization

supported, mission and function performed, labor hours, and labor costs for

contracted efforts. It enables the Army to:

• Fully understand the total Army workforce

• Provide better oversight of the workforce

• Ensure Army receives full value from contractor workforce

• Better account for total Army workforce

CLIN 1001 - Option Year 1: 1 Sep 2021 through 31 Aug 2022

CLIN 1002 – Contractor Manpower Reporting

CLIN 2001 - Option Year 2: 1 Sep 2022 through 31 Aug 2023

CLIN 2002 - Contractor Manpower Reporting

CLIN 3001 - Option Year 3: 1 Sep 2023 through 31 Aug 2024

CLIN 3002 - Contractor Manpower Reporting

- Period of Performance (see PWS attached)

- Award will be based on lowest price

- All questions must be emailed to Richard Accardi at NLT 10 August 2020 at 4:00 PM Eastern

- Quotes are due by 4:00 PM Eastern 14 August 2020

- A site visit will be held 7 August 2020 at 10:00 AM location:

Eastern Air Defense Sector

Griffiss Business and Technology Park

366 Otis Street

Rome, NY 13441-4812

You will be required to have a state or government issued id at the gate. Please contact Richard Accardi, 315-233-2130, prior to 12:00 PM (noon) 6 August 2020 if planning to attend.

-Wage determination General decision number: 2015-4166 dated 16 June 2020.

Worked will be performed at:

Eastern Air Defense Sector

Griffiss Business and Technology Park

366 Otis Street

Rome, NY 13441-4812

A. Offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors Commercial Items.

B. Offerors shall remit a completed copy of the REPRESENTATIONS AND CERTIFICATIONS IAW FAR 52.212-3, following the instructions as provided in the clause.

C. By offer submission in response to this synopsis the offeror agrees to comply with all terms and conditions IAW FAR 52.212-4 - Contract Terms and Conditions - Commercial Items.

D. The following PROVISIONS/CLAUSES to be incorporated into this RFQ and subsequent order as applicable:

CLAUSES INCORPORATED BY REFERENCE (Full text can be accessed at:

FAR 52.203-19 -- Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

FAR 52.204-7 -- System for Award Management (Oct 2018)

FAR 52.204-10 -- Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018)

FAR 52.204-13 -- System for Award Management Maintenance (Oct 2018)

FAR 52.204-16 -- Commercial and Government Entity Code Reporting (Jul 2016)

FAR 52.204-18 -- Commercial and Government Entity Code Maintenance (Jul 2016)

FAR 52.204-19 -- Incorporation by Reference of Representations and Certifications (Dec 2014)

FAR 52.204-20 -- Predecessor of Offeror (July 2016)

FAR 52.204-22 -- Alternative Line Item Proposal (Jan 2017)

FAR 52.209-2 -- Prohibition on Contracting With Inverted Domestic Corporations--Representation (Nov 2015)

FAR 52.209-6 -- Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

FAR 52.209-10 -- Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015)

FAR 52.211-6 -- Brand Name or Equal (Aug 1999)

FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2018)

FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Oct 2018) Alternate I (Oct 2014)

FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Oct 2018)

FAR 53.219-6 -- Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.219-28 -- Post-Award Small Business Program Representation (Jul 2013)

FAR 52.222-3 -- Convict Labor (Jun 2003)

FAR 52.222-19 -- Child Labor—Cooperation With Authorities and Remedies (Jan 2018)

FAR 52.222-21 -- Prohibition of Segregated Facilities (Apr 2015)

FAR 52.222-26 -- Equal Opportunity (Sep 2016)

FAR 52.222-41 – Service Contract Labor Standars (AUG 2018)

FAR 52.222-50 -- Combating Trafficking in Persons (Jan 2019)

FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.225-13 -- Restrictions on Certain Foreign Purchases (Jun 2008)

FAR 52.225-18 -- Place of Manufacture (Aug 2018)

FAR 52.232-33 -- Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018)

FAR 52.232-39 -- Unenforceability of Unauthorized Obligations (Jun 2013)

FAR 52.232-40 -- Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.233-1 -- Disputes (May 2014)

FAR 52.233-3 -- Protest after Award (Aug 1996)

FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (Oct 2004)

FAR 52.243-1 -- Changes -- Fixed Price (Aug 1987)

FAR 52.247-34 -- F.O.B. Destination (Nov 1991)

FAR 52.253-1 -- Computer Generated Forms (Jan 1991)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

DFARS 252-203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

DFARS 252.203-7005 -- Requirements Relating to Compensation of Former DoD Officials (Nov 2011)

DFARS 252.204-7008 -- Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)

DFARS 252.204-7015 -- Notice of Authorized Disclosure of Information for Litigation Support (May 2016)

DFARS 252.211-7008 -- Use Of Government-Assigned Serial Numbers (Sep 2010)

DFARS 252.223-7008 -- Prohibition of Hexavalent Chromium (Jun 2013)

DFARS 252.225-7000 -- Buy American—Balance of Payments Program Certificate—Basic (Nov 2014)

DFARS 252.225-7001 -- Buy American and Balance of Payments Program—Basic (Dec 2017)

DFARS 252.225-7002 -- Qualifying Country Sources As Subcontractors (Dec 2017)

DFARS 252.225-7035 -- Buy American—Free Trade Agreements—Balance Of Payments Program Certificate—Basic (Nov 2014)

DFARS 252.225-7036 -- Buy American—Free Trade Agreements—Balance of Payments Program—Alternate I (Dec 2017)

DFARS 252.225-7048 -- Export-Controlled Items (Jun 2013)

DFARS 252.232-7003 -- Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

DFARS 252.232-7010 -- Levies on Contract Payments (Dec 2006)

DFARS 252.244-7000 -- Subcontracts for Commercial Items (Jun 2013)

DFARS 252.247-7023 -- Transportation of Supplies by Sea—Basic (Feb 2019)


52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is lowest price technically acceptable to the New York Air National Guard (NYANG). The following factors shall be used to evaluate offers:

i. Price

(End of Provision)

FAR 52.212-5 -- Contract Terms And Conditions Required To Implement Statutes Or Executive Orders—Commercial Items (Deviation 2018-O0021) (Sep 2018)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60.741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

(End of Clause)

FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

(End of Clause)

FAR 52.252-6 -- Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation of any Defense Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

DFARS 252.232-7006 -- Wide Area Workflow Payment Instructions (Dec 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for

Award Management at; and

(2) Be registered to use WAWF at following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.


(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.


(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC



Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.


(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

F. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. If an offer cannot comply with every requirement, that offer will not be technically acceptable, and therefore will not be considered. Once an offer has been determined to be technically acceptable, and in compliance with all directions in this solicitation, the Government will award to the offeror with the lowest evaluated price.

G. Quotes may be submitted electronically to Richard Accardi at and are due by 14 August 2020, 4:00PM EDT. Offers received after this date and time will be considered as late submissions in accordance with FAR 52.212-1(f) and will not be evaluated or considered. Please refer any questions to Richard Accardi at NLT 4:00PM Eastern 10 August 2020.

Contact Information
Contracting Office Address
  • SYRACUSE , NY 13211-7099
  • USA
Primary Point of Contact
Secondary Point of Contact
  • Jul 30, 2020 09:15 am EDTCombined Synopsis/Solicitation (Original)


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