71--Modification 0001 for Steelcase furniture for B101 Med Ofc Renovation to One Workplace, LLC.

Agency: Department of Veterans Affairs
State: California
Level of Government: Federal
Category:
  • 71 - Furniture
Opps ID: NBD00159630471327023
Posted Date: Oct 1, 2017
Due Date:
Solicitation No: VA26117Q0739
Source: Members Only
Solicitation Number :
VA26117Q0739
Notice Type :
Award Notice
Contract Award Date :
February 15, 2017
Contract Award Number :
GS-27F-020CA VA261-16-F-2578 P00001
Contract Award Dollar Amount :
22,636.61
Contract Line Item Number :
ALL
Contractor Awarded DUNS :
029295375
Contractor Awardee :
ONE WORKPLACE L. FERRARI, LLC;2500 DE LA CRUZ BLVD.;SANTA CLARA;CA;95050
Synopsis :
Added: Sep 29, 2017 7:36 pm
This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 Federal Supply Schedules, is precluded for the reasons indicated below.

Restricted to the following source:

Dealer/Rep address/phone number: ONE WORKPLACE L. FERRARI, LLC, (OWP)

2500 De La Cruz Blvd.

Santa Clara, CA 95050-2617

(510) 729-7871

Manufacturer/Contractor: STEELCASE INC.

Manufacturer/Contractor POC & number: Jennifer Gannon

The requested material or service represents the minimum requirements of the Government.

AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs

Network Contracting Office 21 - PAD

3801 Miranda Ave., Bldg. T-50

Palo Alto, CA 94304

VISN: NCO 21

(2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED:

Building access and acceptance is under the authority of Office of Facility Planning and Project Development (OFPD). Due to ongoing building inspections and pending punch list items, project and building acceptance is delayed preventing outside parties (vendors and contractors) from accessing the B101. Pending punch list items and construction completion delays are thereby affecting the final performance/installation of subject purchase order (PO) 640A60383 for delivery and installation of Steelcase Ergonomic Freestanding furniture for Building 101 out to January 2018.

The original scope of work is for the delivery and installation of Steelcase Ergonomic Freestanding furniture for employees of the new medical offices (Building 101). The award was made to OWP who is a certified Steelcase dealer. The certified physical installation is subcontracted to an authorized installer (AIS).

The Government is responsible for the delay, and is thereby responsible for allowing necessary considerations to OWP. Authorizing compensation for OWP to delay installation and store the product is an out of scope modification; however, in efforts to reduce administrative costs, and unnecessary burdens on the Government, it is in the best interest of the Government to authorize a logical follow-on modification in the amount of $22,636.61.

A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY S NEED:

This bi-lateral modification authorizes One Workplace (OWP) to delay final installation out to January 2018 as well compensating OWP to hold (store) the product through December 2017 in the amount of $22,636.61.

(b) ESTIMATED DOLLAR VALUE: $22,636.61

(c) REQUIRED COMPLETION DATE: 01/31/2018

(4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE)

Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

The original PO 640a60383 was competed among GSA Small Businesses. Three (3) quotes were submitted and after evaluation, the Award was made to One Work Place (OWP) on 08/09/2017 against GSA Contract #GS-27F-020CA.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION:

IAW FAR Subpart 8.4 procedures CICA requirements have been met and all pricing under GSA contract terms have been determined fair and reasonable. Discounted GSA pricing has proven to provide the Government with significant cost savings. Procuring from the GSA schedule ensures a fair and reasonable price which is advantageous to the Government.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

The subject modification is a logical follow-on to purchase order #640A60383 which was originally awarded (based on competition) to One Workplace L. Ferrari, LLC (OWP) on 08/09/2016 against GSA Contract #GS-27F-020CA.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: N/A

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

All existing and future Steelcase furniture packages are competed among all AUTHORIZED STEELCASE FURNITURE dealers in accordance with the following VAPAHCS acquisition strategy and FAR 8.4.
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Attachment
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Attachment
Posted Date:
September 29, 2017
https://www.vendorportal.ecms.va.gov/FBODocumentServ...
https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3827579&FileName=GS-27F-020CA-P00001000.docx
Description: GS-27F-020CA VA261-16-F-2578 P00001 GS-27F-020CA VA261-16-F-2578 P001 FBO FAR 8 - MOD.docx
Contracting Office Address :
Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Palo Alto Health Care System (90/NCA);3801 Miranda Ave;Palo Alto CA 94304-1207
Point of Contact(s) :
Stephanie Hicks
stephanie.hicks3@va.gov

Stephanie.Hicks3@va.gov

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