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Statement of Work

Install Fan Coil Unit(s) (FCU) at the Diagnostics and Treatment Building
Project 554-22-143
Rocky Mountain Regional Veterans Affairs Medical Center (RMR VAMC)

1.0 - OBJECTIVE

The Department of Veteran s Affairs has a requirement to install Fan Coil Unit(s) (FCU) at the Diagnostics and Treatment Building (building 3 also known as D/F) at RMR VAMC, located at 1700 N. Wheeling St., Aurora CO 80045. The objective of this project is to provide cooling to the second floor where new Lab equipment will be located.

All Contractor-provided systems and components shall optimize performance and require low-maintenance. All Contractor-provided systems and components shall comply with applicable codes, be field tested, be fully functional, and be installed in accordance with manufacturer s specifications.

2.0 STATEMENT OF WORK

Base Bid/CLIN 1: The Contractor shall furnish all engineering, supervision, labor, material, and equipment to provide cooling to the level 2 Lab by means of a new fan coil unit, 3-FCU-2.14, located in the interstitial space above level 2.

Alternate 1 Additive /CLIN 2: The Contractor shall furnish all engineering, supervision, labor, material, and equipment to provide cooling to the level 2 Lab by means of a new fan coil unit, 3-FCU-2.15, located in the interstitial space above level 2. If funding is available, this option will be awarded at the time of base-bid award.

Alternate 2 Additive/CLIN 3: The Contractor shall furnish all engineering, supervision, labor, material, and equipment to provide cooling to the level 2 Lab by means of a new fan coil unit, 3-FCU-2.16, located in the interstitial space above level 2. If funding is available, this option may be awarded at the time of base bid and will only be awarded if Option 1/CLIN 2 is also awarded.

For the Base Bid and all additives:

Provide ICRA class III protection during construction within Lab including the ceiling plenum.
Work causing noise, vibration, dust, or possible disruption to normal lab operations will be required to be done after normal working hours.
New equipment shall be added to the existing Building Automation System (BAS). New points shall be integrated with the main campus BAS (JCI/Metasys) utilizing the existing integration server. Metasys Graphics shall be updated for new equipment.
Install condensate pump(s) where necessary.
Install new and connect to existing where possible chilled water, electrical power, condensate drain, ductwork, and control wiring systems for the new FCU(s).
Install breaker(s) and disconnect(s) as required to meet code.
Update existing BAS with new programming and graphics.
Perform testing and balancing of new FCU(s).

3.0 GENERAL

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations (CFR) 29, Part 1910 and 1926. This includes the requirement that the Contractor have a Competent Person on the job at all times. The Competent Person must have a 30-hour Occupational Safety and Health Administration (OSHA) card. All Contractor employees, on site, shall have a ten (10) hours OSHA construction safety training certificate, at a minimum. Documentation of these requirements shall be submitted and approved prior to performing the work.

This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy, use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the Contractor, any Subcontractor, or any employee, agent, or representative of the Contractor or Subcontractor

The Contractor is responsible for protection of existing finishes, and VA property, furnishings, fixtures, and equipment (FF&E), located in the areas where demolition, construction, preventative maintenance, and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The Contractor is liable for any damage to VA property during the course of the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned FF&E and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition.

4.0 PROJECT MANAGEMENT

Based on the above list of work items, the Contractor selected must complete, maintain, and submit the following documentation and managerial requirements:
Construction schedule including sequencing, phasing, and durations.
The schedule will be provided to the COR within ten (10) working days after Notice to Proceed (NTP).
Coordinate and follow a phasing schedule. The phasing schedule must be approved by the Contracting Officer s Representative (COR). Work by others in the construction site requires the Contractor to perform tasks during specific time periods as directed by the COR.
Obtain VA identification Personal Identity Verification (PIV) badges for all employees. Contractor to consider lead-time for badge procurement.
Manage job-site access and security.
Implement and maintain required ICRA and ILSM measures.
Follow all required safety protocols.

5.0 SUPPORTING DOCUMENTS

Contractor shall be required to field verify current conditions and accuracy of most current documentation, construction drawings and specifications.

6.0 CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below.
National Fire Protection Association (NFPA):
NFPA 99-2015 Healthcare Facilities Code
NFPA 101 Life Safety Code
International Code Council (ICC): IBC: International Building, 2015
Building Officials and Code Administrators International (BOCA), 1999
International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code
29 CFR 1910 Occupational Safety and Health Standards
29 CFR 1926 Safety and Health Regulations for Construction
Federal Occupational Safety and Health Act (OSHA)
Underwriters Laboratories
2018 International Plumbing Code
SBCCI Standard Plumbing Code

7.0 SUBMITTALS

Contractor shall submit the following prior to beginning scope of work:
Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of NTP, and monthly with invoices.
Site Specific Safety Plan (SSSP) with an emphasis on, but not limited to, demolition, installation, and safety.
Submit to VA Safety staff for review within 10 working days after issuance of NTP.
Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc.
Detail fire, construction, and health-related safety measures.
Listing safety training records for all employees expected on site.
Include detailed Job-Safety-Analysis (JSA) or Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA) for all tasks associated with Statement of Work (SOW)
Wait for approved by VA Safety staff prior to start of construction activities. Allow 10 working days for approval. Correct if necessary.
Construction Demolition Removal / Handover Plan.
Inspection reports, manufacturer approval certificates, and warranties.
Penetration, live work, or hot work permits as necessary.
Manufacturer and construction warranties as noted in specifications or where applicable.
SOV Schedule of Value. The schedule will be provided to COR 10 working days prior to start of the work.
Material Submittals Submit for COR approval
Physical and electronic Redline (As-Built) drawings of the completed work.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer (CO) or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

Contractor shall submit hours worked, full report of completed structural, piping, and electrical which shall include: location, hours worked, the full name of Contractor s employees on site, and digital photographs before and after work is completed. Reports shall be submitted within one day upon completion of work performed. Contractor will provide a completed redline drawing of the completed work. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

8.0 ELECTRONIC/ DIGITAL DELIVERABLES
CD set with above documents (Report, Summary Report, Handwritten Notes) in a PDF format.
An electronic copy of redline drawings of the completed work in the latest AutoCAD version.

9.0 RESOURCES

The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted. Under this contract, the Contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract.

Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new equipment including parts and labor shall be preapproved by the COR.

The Contractor shall instruct his/her personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities which shall include but not necessarily be limited to:
1. Lights shall be used only in areas where and at the time when work is actually being performed unless otherwise directed.
2. Contractor s personnel will not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.
3. Government telephones shall not be used for personal reasons or for any toll or long-distance calls.

10.0 TECHNICIAN/INSPECTOR QUALIFICATIONS

The Government reserves the right to accept or reject Contractor s staff for safety violation, lack or required training, or other cause. Documented prior the work, Contractor shall provide staff throughout the contract qualified to perform work on plumbing systems. The Contractor shall notify the Government within 3 business days if it intends to replace a staff member. At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract. In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification. Additions or changes in personnel require written approval of the Government. The Contractor shall have a back-up staff available in the event the primary staff is unable to perform his/her duties.

The Contractor will ensure their personnel and Subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed.

11.0 PERSONNEL ASSIGNMENTS

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW within the designated period of performance and required sequencing/ phasing. The Contractor shall maintain throughout the life of this contract, a current list of laborers, tradesmen, technicians, superintendents, etc. and their credentials available for inspection by the Government at any time.

The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the name of the Project Manager and of changes in personnel appointed to fulfill this function.

12.0 ACCEPTANCE STANDARDS

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

13.0 SAFETY AND FIRE PREVENTION

Comply with the following safety and fire prevention principles and regulations.

a. Precaution shall be exercised at all times for the protection of all persons on the site and government property. These precautions shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions.

b. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, the CO may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.

c. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract. The Contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State OSHA statutes and regulations, such as applicable provisions of Title 29, CFR Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees

d. The Contractor s personnel shall follow applicable facility policies concerning fire/disaster programs.

e. All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow for any equipment to be left unattended for any length of time.

f. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety.

g. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

h. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

i. No flammable liquids shall be stored or used in the Medical Center.

j. The necessary number and appropriate types of portable fire extinguishers are required per NFPA 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

k. The Contractor shall request from the COR a permit for all live work, cutting, welding, soldering, and permit required confined space entry. All permits shall be prominently displayed during all construction. Allow 10 working days for approval.

l. All necessary precautions shall be taken by the Contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

m. The Contractor shall assume responsibility of environmental protection of all material storage.

13.1 - ENVIRONMENTAL PROTECTION

Comply with the following environmental protection principles and regulations.

a. In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers Manual EM 385-1-1, General Safety Requirements as well as the specific requirements stated elsewhere in the Contract Documents.

b. The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with Contractor work.

c. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the Contractor, within the workday of incurred damage.

14.0 WORK STANDARDS AND ICRA/ILSM

Work site shall be free of debris and returned to original condition upon completion of demolition and construction, preventative maintenance, or repairs.

All work is to be performed in areas used daily by facility clients and staff. Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner.

Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff and the public and shall have under construction no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and the public. Any person the COR may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.

The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. The Contractor shall comply with Interim Life Safety Measures (ISLM) which will be developed with the COR and the Safety Office. Multiple ICRA s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase.

15.0 - HAZARDOUS MATERIAL REPORTING

Comply with the following hazardous material reporting principles and regulations.

a. The Contractor shall maintain hazardous material inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

b. Hazardous Materials Inventories, Safety Data Sheets and material quantities used shall be submitted to the CO for approval.

c. In the event of a hazardous spill, Contractor shall immediately notify the COR. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

d. Asbestos Containing Material (ACM) should not present in the workspace. If the Contractor locates suspected ACM, the Contractor shall contact the COR immediately for further direction. If any suspected ACM is disturbed or becomes friable, the construction site shall be shut down until abatement can be performed, after which the job site shall be reopened for continued work.

16.0 HOURS OF WORK

With few preapproved exceptions, the hours of work shall take place during the normal business hours of 7:00 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Weekend, after-hour, and Federal holiday work is permitted with a request in writing submitted beforehand. Allow 10 working days for approval. Off hours are not to billed as overtime. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

New Year s Day Martin Luther King Jr s Day Presidents Day
Memorial Day Independence Day Labor Day
Columbus Day Veterans Day Thanksgiving Day
Christmas Day Juneteenth

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

All work shall be scheduled and performed within the dates and times approved by the COR, in conjunction with the department occupying the space served by this equipment and in conjunction with work performed by others within the construction site.

17.0 - BADGES AND PARKING

Contractor must acquire PIV badge for all staff onsite prior to work beginning. While on VA Facilities official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract. While performing under this contract, all vehicles used by the Contractor shall be locked and the keys removed when not in use. This is intended to protect the Contractor s property and the safety of the patients at the Medical Center.

18.0 QUALITY CONTROL

The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected. Any damage done by the Contractor will also be noted and corrected by the Contractor within a time period specified by the COR. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

19.0 ACCEPTANCE STANDARDS

Completed work will be to the entire satisfaction of the VA. The COR shall be the sole judge as to its acceptability. Any work not acceptable to the COR, shall be immediately, at Contractor s own expense, refashioned to an acceptable level.

20.0 KEYS

a. Keys: The COR shall provide the Contractor access to all buildings and rooms required in the provisions of this contract. The Contractor shall notify the COR when leaving these areas.

b. Clearances/Access Controls: Contractor and all personnel shall comply with the security clearances or access controls of areas within the Medical Center. If the Contractor must obtain access to areas that require special security precautions, obtain permission from the COR prior to access.

21.0 MEETINGS

Pre-Bid meeting and site walk will be held at a date and time specified by the COR to review the scope of work, site conditions, and work requirements with perspective contractors, and to provide answers to any questions. Contractor and/or Sub-contractors are encouraged to attend the pre-bid meeting before submitting a bid. The date and time of this walkthrough will be determined by the CO and COR. Contractor and/or Subcontractors shall be responsible for directing any clarification requests that arise at the pre-bid walkthrough to the CO prior to the bidding of the work.

22.0 PERIOD OF PERFORMANCE

Government intends to issue NTP immediately after the pre-construction conference with Contractor. The period of performance for this contract is one hundred and fifty (150) calendar days. The period of performance includes fourteen (14) days anticipated to complete initial administrative tasks.

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