Propane for Livestock Facilities

Agency: Department of Agriculture
State: Nebraska
Level of Government: Federal
  • 91 - Fuels, Lubricants, Oils, and Waxes
Opps ID: NBD00159811145903919
Posted Date: Oct 3, 2017
Due Date: Oct 13, 2017
Solicitation No: AG-6538-S-18-0003
Source: Members Only
Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Oct 03, 2017 11:17 am
The USDA, ARS, U.S. Meat Animal Research Center (USMARC) requires on-site services to provide an estimated 25,000 gallons of propane fuel by metered vehicles to various locations at the Clay Center, Nebraska facility. Contractor to provide propane storage tanks (approximately 90 tanks, from 125 gallon to 1,000 gallon with the majority being 250 gallon tanks). Propane is used for heating livestock facilities and water tanks throughout the 35,000 acre facility.

Period of Performance:
One Fiscal Year - Date of Award through September 30, 2018

Annual Usage:
The quantity is estimated and can vary significantly from year to year depending on weather conditions. Actual usage has been is shown in the chart below:
Year Gallons
2010 29,450
2011 24,120
2012 9,563
2013 10,067
2014 15,051

Delivery Instructions:
Delivery will be made Monday through Friday excluding Federal Holidays at the various sites within the consignee's premises between the hours of 8:00 a.m. and 4:00 p.m. Contractor shall provide, with each invoice, delivery tickets, to include total gallons delivered, date and location of delivery. Delivery truck(s) will be required to stop at Building 1-24 upon arrival and departure to obtain special instructions and to verify meter reading. Delivery shall be made within 24 hours of telephone request for additional propane. The number of tanks and their location may vary. The contractor may be required to provide service and tanks at additional locations on the Center. The Contractor will determine the size of the tank based upon the proposed use of the propane (i.e., livestock waterer versus livestock building.)

Contractor Point of Contact:

In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration:

Site Inspection:

To review the current number and location of tanks and become familiar with Contract requirements, contact either Donita Furman (402/762-4145) or Bucky Herman (402/762-4141).


The contractor will need to subscribe to the OPIS Propane Daily. Pricing will be determined by the OPIS contract average rack price for Geneva, NE on the day of propane delivery plus the contractors bid price to deliver the propane and tank usage at the Center.

Hypothetical example, propane was delivered on January 12, 2011. The OPIS contract average for Geneva, NE on that day was 94.467. The contract bid for tank usage and delivery was 23.345 for every gallon delivered to the Center. The price paid to the contractor for every gallon delivered that day would be $1.1782 (94.467+23.345). If the contractor delivered 3,000 gallons that day the invoice from the contractor to USMARC would reflect a total due of $3,534.60 (3,000 x 1.1782(94.467+23.345)).
The contractor bid for this contract will be the delivery and usage charge based on a per gallon basis as described above. If you have any questions concerning the pricing mechanism please contact Donita Furman or Bucky Herman.

The contractor will provide a monthly statement to USMARC. All tanks are numbered and must have functioning gauges. Tanks without working gauges must be repaired immediately. The statement or invoice received from the contractor must include the date each tank was filled, the tank number, % full before filling, gallons input into the tank, and % full after filling. Statements/invoices not providing this information for all gallons billed will be rejected. Payment will be made from that statement. Payment will be made via government purchase order or Visa card.

_________ cents per gallon of propane over average rack price delivered to USMARC as described in the bid document.

All sources wishing to provide a quotation must respond by 2:00 PM, October 13, 2017.

Quotations should be addressed to USDA Agricultural Research Service, State Spur 18D Bldg 1, Clay Center, NE 68933. POC - Donita Furman, Purchasing Agent, 402-762-4145. Faxed or emailed responses are acceptable. All responses will be evaluated to determine the company's capability to meet the above requirements. The Government shall award a contract resulting from this solicitation to the responsive/responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government per FAR 13.106-2.

SAM: Vendor must be registered in the System for Award Management prior to the award of the contract. You may register by going to You will need to your Tax ID, Duns Number, Bradstreet number and banking information.

PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer. Please note on your proposal if you will accept a government purchase (VISA) card. Invoices must be submitted into the Invoice Processing Platform (IPP). IPP is a government-wide secure web-based payment information service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury's Financial Management Service (FMS).

One-time enrollment in IPP means that you will receive a series of e-mails from Treasury services. The first email will have the IPP Logon ID and link to the IPP application. A second e-mail, containing the password will be sent within 24 hours. Once you receive these emails, please login to the IPP application to complete the registration process.

Benefits of registering with IPP include the ability for your company to create invoices directly from a contract award and submit them electronically, as well as: e-mail notification when invoice(s) are paid online payment history remittance download The e-mail notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information.

The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8:00AM - 6:00PM ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-973-3131 or they can be reached at: If you have any questions or concerns, please contact the Controller Operations Division Help Desk at: 1-877-243-3072 or

The successful vendor must be enrolled in IPP to submit invoices and receive payment. If the successful vendor firm is already enrolled in IPP invoices are to be submitted under the vendors existing IPP enrollment.

This is a Buy Best Value acquisition. The Government will award a Purchase Order resulting from this Request for Quotes to the responsible offeror whose quote is conforming to the solicitation and represents the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
1. Past Performance -
Quotes will be evaluated based on the offeror's past performance as provided by the offeror's references.
2. Offeror's Technical Solution
The Government will evaluate the performance of the offeror's product for capability and performance.
3. Price
All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. Factors and sub-factors are prioritized in the following order of importance (i.e. most important first, least important last) for award evaluation 2, 1, 3.
The Government will evaluate quotes for award purposes, considering the evaluation factors above, and will award to that offeror whose proposal represents the best value to the Government.
Applicable Provisions: The following Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses apply to this acquisition:

FAR 52.204-7 System for Award Management: AGAR 452.204-70 Inquiries; FAR 52.209-6 Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment; FAR 52.212-1 Instructions to Offers-Commercial Items; FAR 52.212-2 Evaluation-Commercial Items (filled in as follows: Technical specifications/support, and price); FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items; AGAR 452.219-70 Size Standard and NAICS Code Information; FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity Employment; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving; FAR 52.225-13 Restrictions on Certain Foreign Purchases; FAR 52.225-25 Prohibitions on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Reps and Certs; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.233-3 Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract; FAR 52.252-1 Solicitations Provisions Incorporated by Reference; FAR 52.252-2 Clauses Incorporated by Reference.

Added: Oct 03, 2017 11:20 am
52.232-18 -- Availability of Funds.
Availability of Funds (Apr 1984)
Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
October 3, 2017
Description: Request for Quotation
Updated RFQ
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Updated RFQ
Posted Date:
October 3, 2017
Description: Revised request for quotation
Place of Performance :
State Spur 18D Bldg 1
Clay Center, Nebraska 68933
United States
Primary Point of Contact. :
Donita J. Furman
Phone: 402-762-4145
Fax: 402-762-4148


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