Agency: Department of Veterans Affairs
State: New York
Level of Government: Federal
  • 68 - Chemicals and Chemical Products
Opps ID: NBD00159811290803110
Posted Date: Oct 3, 2017
Due Date: Oct 12, 2017
Solicitation No: 36C24218Q0003
Source: Members Only
Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Oct 03, 2017 10:57 am

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This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

The U.S. Department of Veterans Affairs, Network Contracting Office 2, and the VA Western New York Healthcare System in Canandaigua, NY anticipate awarding a contract for the following items:

Items: Bulk Road Salt for the Buffalo and Batavia VA Medical Centers

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95. Only emailed proposals received directly from the offeror shall be considered acceptable.

The North American Industry Classification System (NAICS) code is 325998 All Other Miscellaneous Chemical Product and Preparation Manufacturing. Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract.

Proposals are due via email NLT Thursday, October 12, 2017 by 2:00PM (EST), to Sam DeMuzio, Contracting Officer, at sam.demuzio@va.gov.

This requirement is being solicited as a total set aside for SDVOSB.

Responses to this solicitation shall include the following: (a) company name, (b) address, (c) socio-economic status, (d) point of contact, (e) phone, fax, and email, (f) DUNS number, (g) Cage Code,A (h) Tax ID Number, and mustA provide a capability statement that addresses the organizations qualifications and abilityA to perform as a contractor and provide the commodities described below.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.A Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Small Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. A Requests for information and resultant responses shall be submitted directly to the contracting officer, Sam DeMuzio at sam.demuzio@va.gov. NO TELEPHONE CALLS WILL BE ACCEPTED.


The Contractor shall provide pricing (price per ton) for the following Contract Line Items (CLINS):

CLIN 0001 Buffalo VA Medical Center

Approximately 200 tons total of bulk rock salt treated with magnesium chloride and an anti-caking agent, delivered 20 tons per order.

CLIN 0002 Batavia VA Medical Center

Approximately 200 tons total of bulk rock salt treated with magnesium chloride and an anti-caking agent, delivered 20 tons per order.

Period of performance is October 23, 2017 to April 20, 2018.

Deliver all items ordered under this contract to:

Buffalo VA Medical Center

Attention: Donna Golossi

3495 Bailey Avenue

Buffalo, NY 14215

Batavia VA Medical Center

Attention: Donna Golossi

222 Richmond Avenue

Batavia, NY 14020


(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers: Price, Technical Capability and Past Performance.

Factor I - Price

Price evaluation will be undertaken in accordance with FAR 12.209.

Factor II Technical Capability

Subfactor 1: Vendor must show ability to deliver specified products Monday through Friday by 7:00 AM.

Factor III Past Performance

The Offeror shall provide a minimum of three (3) references of current contracts within the past three (3) years of similar size, scope, and or complexity. References may include Federal, State, and Local Government as well as private customers and shall include the following information:

Name and address of the Contracting Activity (Medical Center or Company).

Names, email addresses, and telephone numbers of two points of contact (Contracting Officer and Customer) that would have firsthand knowledge on the performance of the contract.

Contract type, scope of work, and contract total dollar value.

Contract number to include the beginning date and ending date of the contract period of performance.

The past performance evaluation factor will assess the relevance and breadth of the offeror s experience and the quality of the offeror s past performance. The Government is seeking to determine whether the offeror has experience that will enhance its technical capability to perform and whether the offeror consistently delivers quality services in a timely and cost effective manner. In evaluating past performance, the Government will only take into consideration the relevant experience from the offeror s customers.

Information obtained from the offerors through the PPIRS database and any other sources deemed appropriate will be used by the Government in conducting past performance evaluations. The Government will analyze the historical facts of the offerors past performance made by its customers, and make qualitative judgements about the facts and observations. Offeror s may provide information on problems encountered on identified contracts and the offeror s corrective action. The Government shall determine the relevance of similar past performance information.

In accordance with FAR 15.305(a)(2)(iv) offeror s with no relevant performance history shall not be evaluated favorably or unfavorably on past performance.

All evaluation factors except price shall be evaluated as either acceptable or unacceptable. Your proposal must meet all the requirements identified in the SOW. If your proposal does not meet all of the SOW requirements it will be evaluated as unacceptable and will receive no further consideration for award. If your proposal does not provide pricing for all of the Schedule of Supplies it will be evaluated as unacceptable and will receive no further consideration for award. Price is the most important evaluation factor, followed by technical approach and capability, and then past performance.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

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The following solicitation provisions and contract clauses apply:

FAR 52.202-1, Definitions (November 2013)

FAR 52.203-3, Gratuities (April 1984)

FAR 52.203-6, Alt I- Restrictions on Subcontractor Sales to the Government (September 2006)

FAR 52.203-11, Certification & Disclosure Regarding Payments to Influence Certain Federal Transactions (September 2007)

FAR 52.203-12, Limitation on Payments to Influence Certain Federal Transactions (October 2010)

FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (April 2014)

FAR 52.204-4, Printed or Copied Double-Sided on Recycled Paper (May 2011)

FAR 52.204-7, System for Award Management (October 2016)

FAR 52.209-2, Prohibition on Contracting with inverted Domestic Corporations Representation (November 2015)

FAR 52.209-5, Certification Regarding Responsibility Matters (October 2015)

FAR 52.212-1, Instructions to Offerors - Commercial Items (January 2017)

FAR 52.212-3, Offeror Representations and Certification, Commercial Items (January 2017). Offerors must include a completed copy of the provision with its offer or fill out online representations and certifications at 52.212-1 Instructions to Offerors Commercial Items.

FAR 52-212-4, Contract Terms and Conditions - Commercial Items (January 2017)

FAR 52.212-5, Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (January 2017). For the purposes of this clauses, items (b), 1, 4, 6, 7 14, 26, 27, 28, 29, 30, 31, 32, 33, and 48 are considered checked and apply.

FAR 52.216-21, Requirements (October 1995)

FAR 512.217-4, Evaluation of Options Exercised at Time of Contract Award (June 1988)

FAR 52.217-6 Option for Increased Quantity (March1989)

FAR 52.217-8 Option to Extend Services (November 1999)

FAR 52.217-9, Option to Extend the Term of the Contract (March 2000)

FAR 52.219-27, Notice of Service Disabled Veteran Owned Small Business Set Aside (November 2011)

FAR 52.222-3, Convict Labor (June 2003)

FAR 52.222-19, Child Labor Cooperation with Authorities and Remedies (October 2016)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014)

FAR 52.222-50, Combating Trafficking in Persons (March 2015)

FAR 52.223-3, Hazardous Material Identification and Material Safety Data (January 1997)

FAR 52.223-18, Contractor Policy to Ban Text Messaging While Driving (August 2011)

FAR 52.225-1, Buy American Supplies (May 2014)

FAR 52.232-18, Availability of Funds (April 1984)

FAR 52.232-19, Availability of Funds for the Next Fiscal Year (April 1984)

FAR 52.232-33, Payment by Electronic Funds Transfer (July 2013)

FAR 52.232-38, Submission of Electronic Funds Transfer Information with Offer (July 2013)

FAR 52.233-3, Protest After Award (August 1996)

FAR 52.233-4, Applicable Law for Breach of Contract Claim (October 2004)

FAR 52.246-2, Inspection of Supplies Fixed Price (August 1996)

FAR 52.247-34 F.o.b. Destination (November 1991)

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (February 1998). For the purpose of this provision, the fill-in s are http://farsite.hill.af.mil/ and http://farsite.hill.af.mil/vffara.htm respectively.

FAR 52.252-2, Clauses Incorporated by Reference (February 1998). For the purpose of this provision, the fill-in s are http://farsite.hill.af.mil/ and http://farsite.hill.af.mil/vffara.htm respectively.

VAAR 852.203-70, Commercial Advertising (January 2008)

VAAR 852.215-70, Service Disabled Veteran Owned And Veteran Owned Small Business Evaluation Factors (December 2009)

VAAR 852.216-70, Estimated Quantities (April 1984)


VAAR 852.232-72, Electronic Submission of Payment Requests (November 2012)

VAAR 852.246-71, Inspection (January 2008)

VAAR 852.270-1, Representatives of Contracting Officers (January 2008)

VAAR 852.271-75, Extension Of Contract Period (April 1984)

VAAR 852.273-74, Award Without Exchanges (January 2003)
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
October 3, 2017
Description: 36C24218Q0003 36C24218Q0003.docx
Contracting Office Address :
Department of Veterans Affairs;400 Fort Hill Ave.;Canandaigua NY 14424
Point of Contact(s) :
Sam A DeMuzio
Contract Specialist



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