Q--VA255-17-AAP-7717 - Neurophysiologic Monitoring - Columbia VAMC New Procurement

Agency: Department of Veterans Affairs
State: Missouri
Level of Government: Federal
  • Q - Medical Services
Opps ID: NBD00159909902210272
Posted Date: Oct 5, 2017
Due Date: Oct 18, 2017
Solicitation No: VA25517N1087
Source: Members Only
Solicitation Number :
Notice Type :
Sources Sought
Synopsis :
Added: Sep 25, 2017 1:34 pm Modified: Oct 05, 2017 10:00 am Track Changes
Sources Sought (SS) Publication only

This is not a solicitation announcement. This is a Sources Sought (SS) publication only. The purpose of this SS is solely for information and planning purposes and does not constitute a solicitation. Please do not submit a proposal in response to this SS.

This notice is to assist Networking Contracting Office 15 in the determination of sources only. A solicitation is not currently available. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Department of Veterans Affairs (VA), Columbia Medical Center located in Missouri is seeking potential Contractors capable of providing on-site ElectroNeurophysiologic Technologist services for the Harry S. Truman Memorial VAMC, at 800 Hospital Drive, Columbia, MO 65201.

The VA anticipates posting a solicitation for this requirement under NAICS Code 621339 (Offices of all other Miscellaneous Health Practitioners) on or about October 30, 3017, with a small business size standard of $7.5M. The NAICS code selected is the closest to the services being requested. A previous SS under VA255-17-N-1087_1 was sent out under the incorrect NAICS of 621111. (Offices of Physicians, except Mental Health Specialists) that will be closing on October 6, 2017. All viewers shall respond to this SS VA255-17-N-1087_2. This is not a service for Doctor of Medicine or Doctor of Osteopathy.

Single/Multiple awards are anticipated and will be used on an as needed basis. The Estimated number of cases/procedures for Columbia VAMC is ten (10) cases/procedures per month, with anticipation of one (1) emergency case per month, based on historical data.

Contractor shall cover the range of Neurophysiology services to be used in performing the services below:

Shall be Certified with the American Board of Psychiatry and Neurology.

Shall be certified under the Neurophysiologic Intraoperative Monitoring (CNIM) from the American Board of Registered Electroneurodiagnostic Technologist.

Shall be available and present in the operating room working simultaneous on patients with 1:1 ratio. The operating hours may be revised, as deemed appropriate for patient care by the Chief of Staff (COS). Currently, normal operating room hours are 6:30 am 7:00 pm.

The contractor s group performing services will be responsible for a full spectrum of direct intraoperative monitoring, analysis, and reporting of findings to surgical staff as well as documentation in the patient medical record. The Columbia VA prefers that intraoperative feedback be provided during the actual performance of the procedure being monitored; such real time feedback, if included, will be delineated in the contractor s technical/logistical approach. The services to be performed by the contractor shall be monitored for quality of patient care by the Columbia VA s Chief of Staff and Vice President, Surgery Service Line.

Shall be available for emergency coverage 24 hours per day, 7 days per week. The Columbia VA will not pay for on-call or standby time, and will only pay for actual services performed. For emergent or unscheduled cases during weekday nights, weekends, or holidays, the Columbia VA Operating Room staff will contact the designated contractor staff person via an on-call pager. The contractor group shall be available on-call to provide monitoring services within one hour of actual contact by Columbia VA, except where inclement weather, natural disaster, or other force major prevents responding in such a time.

Under supervision, ElectroNeurophysiologic Technologist staff shall perform multiple modality evoked potentials on patients in the operating room at the Columbia VA.

Shall be responsible for setting up all necessary OR equipment and supplies necessary for neurophysiological intraoperative monitoring and the placement of suitable electrodes on predetermined measured positions on the patient s body. Once connected to the machine in the operating room, data can be interpreted by the neurophysiologist (in-house) or remotely where the data is transmitted using a secure HIPAA compliant internet connection.

Shall be sufficiently knowledgeable to test equipment prior to use and to make any adjustments in the equipment settings that are required.

Shall select predetermined electrode combinations as well as non-standard assortments as necessary.

Shall obtain standard recordings and report on-going status of patient s nervous system to the surgeon.

Shall recognize artifacts in the data differentiate them from evoked potential patterns and take appropriate steps to eliminate them. They will obtain patient medical information when requested and will translate test results from computer files to a hard copy report for physician interpretation.

Shall also be responsible for removing electrodes post procedure and returning equipment if Columbia VA to specified locations or remove the contractor supplied equipment from the operating room upon completion of each procedure.

Contractor may utilize existing Columbia VA monitoring equipment and software, or may provide and utilize its own equipment and software if preferred, so long as its efficacy and reliability can be evidenced. Columbia VA will provide hardware and expendable supplies used in the Columbia VA operating room for the Columbia VA equipment owned (*Neuro 5 Cube).

Shall have contracted ElectroNeurophysiologic Technologist (s) available on-call during all hours when the (Columbia VA) operating room is closed, including evenings, weekends and holidays in case of emergency services are required by the Technologist.

Additional Information: The VA seeks to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantaged or service disabled veteran owned small business) relative NAICS 621399.

Responses to this Sources Sought will be used by the Government to make appropriate acquisition decisions and developing a potential procurement strategy. After review of responses to this sources sought synopsis, a solicitation announcement may be published in the FedBizOpps website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond directly to any corresponding solicitation by submitting a proposal.

Responses: If you are interested and are capable of providing the required services please provide the requested information covered in this SS to the POC Kathleen.sciortino@va.gov by the date annotated on the FBO notice. Telephone requests for information will not be accepted. Ensure that the subject line contains: Sources Sought VA255-17-N-1087_2. The intended contract period will be for one (1) base year and four (4) one (1) year option periods.

Responses to this notice should include:

Company name


Point of contact (Name, Phone Number and e-Mail Address)

DUNS number

Business size

Socioeconomic Status (Veteran Owned, SDVOSB, HUBZONE, 8(a), etc.)

Capability statement.

Interested Contractors are strongly encouraged to register in the System for Award Management Database at https://www.sam.gov . Registration in SAM is required for all Government awarded contracts.

Please limit your response to this synopsis to five pages.


This SS is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this SS that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this SS.
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
September 25, 2017
Description: VA255-17-N-1087 VA255-17-N-1087_1.docx
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
October 5, 2017
Description: VA255-17-N-1087 VA255-17-N-1087_2.docx
Contracting Office Address :
Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street Trafficway;Leavenworth KS 66048
Place of Performance :
Harry S. truman Memorial VAMC;800 Hospital Drive, Columbia, MO
United States
Point of Contact(s) :
Kathleen Sciortino



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