Gaming Laboratory Certification Testing Services rfp-19-047

Agency: State Government of Indiana
State: Indiana
Level of Government: State & Local
Category:
  • Q - Medical Services
Opps ID: NBD00165305575134896
Posted Date: Jan 9, 2019
Due Date: Jan 16, 2019
Source: Members Only
REQUEST FOR PROPOSAL
19-047 INDIANA DEPARTMENT OF ADMINISTRATION on behalf of: Indiana Department of Indiana Gaming Commission;
Solicitation for: Gaming Laboratory Certification Testing Services

Proposal Due Date: February 22, 2019 AT 3:00PM

This is an electronic version of a Request for Proposal (RFP). Any alteration to the text or any file associated with this RFP in any way that could be construed to change the intent of the original document is forbidden. Any changes made to the original document may result in your proposal being considered nonresponsive.

The original signed document is on file with the Indiana Department of Administration, Procurement Division.

Thank you for your interest in doing business with the State of Indiana.

CONTENTS OF RFP 19-047 RFP 19-047 consists of the following documents, which may be downloaded from this web site:
  • Attachment A , MWBE SUB-CONTRACTOR COMMITTMENT FORM
  • Attachment A1 , IVOSB SUB-CONTRACTOR COMMITTMENT FORM
  • Attachment B , SAMPLE CONTRACT
  • Attachment C , INDIANA ECONOMIC IMPACT FORM
  • Attachment D , COST PROPOSAL
  • Attachment E , BUSINESS PROPOSAL
  • Attachment F , TECHNICAL PROPOSAL
  • Attachment G , QUESTION AND ANSWER TEMPLATE
  • RFP 19-047 , RFP 19-047

  • Attachment Preview

    STATE OF INDIANA
    Request for Proposal 19-047
    INDIANA DEPARTMENT OF ADMINISTRATION
    On Behalf Of
    Indiana Gaming Commission
    Solicitation For:
    Gaming Laboratory Certification Testing Services
    Response Due Date: February 22, 2019 by 3:00 PM EST
    Arthur L. Sample IV, Strategic Sourcing Analyst
    Indiana Department of Administration
    Procurement Division
    402 W. Washington St., Room W468
    Indianapolis, Indiana 46204
    Table of Contents
    SECTION ONE GENERAL INFORMATION AND REQUESTED PRODUCTS/SERVICES ..... 4
    1.1
    INTRODUCTION ................................................................................................................ 4
    1.2
    DEFINITIONS AND ABBREVIATIONS .....................................................................4
    1.3
    PURPOSE OF THE RFP ....................................................................................................5
    1.4
    SUMMARY SCOPE OF WORK........................................................................................6
    1.5
    RFP OUTLINE......................................................................................................................9
    1.6
    PRE-PROPOSAL CONFERENCE ................................................................................10
    1.7
    QUESTION/INQUIRY PROCESS................................................................................10
    1.8
    DUE DATE FOR PROPOSALS .....................................................................................10
    1.9
    MODIFICATION OR WITHDRAWAL OF OFFERS ..............................................11
    1.10
    PRICING ..............................................................................................................................12
    1.11
    PROPOSAL CLARIFICATIONS AND DISCUSSIONS, AND CONTRACT
    DISCUSSIONS ....................................................................................................................12
    1.12
    BEST AND FINAL OFFER.............................................................................................12
    1.13
    REFERENCE SITE VISITS .............................................................................................12
    1.14
    TYPE AND TERM OF CONTRACT ............................................................................13
    1.15
    CONFIDENTIAL INFORMATION .............................................................................13
    1.16
    TAXES ................................................................................................................................... 13
    1.17
    PROCUREMENT DIVISION REGISTRATION.......................................................13
    1.18
    SECRETARY OF STATE REGISTRATION...............................................................13
    1.19
    COMPLIANCE CERTIFICATION................................................................................14
    1.20
    EQUAL OPPORTUNITY COMMITMENT................................................................14
    1.21
    MINORITY & WOMEN'S BUSINESS ENTERPRISES RFP
    SUBCONTRACTOR COMMITMENT (MWBE) ........................................................14
    1.22
    INDIANA VETERAN OWNED SMALL BUSINESS SUBCONTRACTOR
    COMMITMENT (IVOSB) ................................................................................................16
    1.23
    AMERICANS WITH DISABILITIES ACT ..................................................................18
    1.24
    SUMMARY OF MILESTONES.......................................................................................18
    1.25
    EVIDENCE OF FINANCIAL RESPONSIBILITY (25 IAC 1.1-1-5) ............ Error!
    Bookmark not defined.
    1.26
    CONFLICT OF INTEREST.............................................................................................19
    SECTION TWO PROPOSAL PREPARATION INSTRUCTIONS ........................................................... 20
    2.1
    2.2
    2.2.1
    2.2.2
    2.2.3
    2.2.4
    2.2.5
    2.2.6
    2.3
    2.3.1
    2.3.2
    2.3.3
    2.3.4
    2.3.5
    GENERAL ...........................................................................................................................20
    TRANSMITTAL LETTER................................................................................................20
    Agreement with Requirement listed in Section 1.............................................................20
    Summary of Ability and Desire to Supply the Required Products or Services ...........20
    Signature of Authorized Representative............................................................................20
    Respondent Notification .....................................................................................................21
    Confidential Information ....................................................................................................21
    Other Information................................................................................................................21
    BUSINESS PROPOSAL ....................................................................................................21
    General (optional).................................................................................................................21
    Respondent’s Company Structure......................................................................................21
    Company Financial Information ........................................................................................22
    Integrity of Company Structure and Financial Reporting ..............................................22
    Contract Terms/Clauses......................................................................................................22
    Request For Proposal, Page 2 of 36
    2.3.6 References..............................................................................................................................23
    2.3.7 Registration to do Business.................................................................................................23
    2.3.8 Authorizing Document........................................................................................................24
    2.3.9 Subcontractors ......................................................................................................................24
    2.3.10 Evidence of Financial Responsibility............................Error! Bookmark not defined.
    2.3.11 General Information ............................................................................................................25
    2.3.12 Experience Serving State Governments............................................................................25
    2.3.13 Experience Serving Similar Clients ....................................................................................25
    2.3.14 Indiana Preferences ..............................................................................................................25
    2.3.15 Payment ............................................................................Error! Bookmark not defined.
    2.4
    TECHNICAL PROPOSAL ...............................................................................................26
    2.5
    COST PROPOSAL..............................................................................................................29
    2.6
    INDIANA ECONOMIC IMPACT .................................................................................30
    2.7
    BUY INDIANA INITIATIVE/INDIANA COMPANY ...........................................30
    SECTION THREE PROPOSAL EVALUATION............................................................................................. 32
    3.1
    3.2
    3.2.1
    3.2.2
    3.2.3
    3.2.4
    3.2.5
    3.2.6
    points).
    3.2.7
    3.2.8
    PROPOSAL EVALUATION PROCEDURE...............................................................32
    EVALUATION CRITERIA..............................................................................................32
    Adherence to Requirements Pass/Fail...........................................................................34
    Management Assessment/Quality .....................................................................................34
    Price ........................................................................................................................................34
    Indiana Economic Impact (5 points).................................................................................34
    Buy Indiana Initiative 5 points ........................................................................................34
    Minority (5 points) & Women's Business (5 points) Subcontractor Commitment - (10
    34
    Indiana Veteran Owned Small Business Subcontractor Commitment - (5 points)....35
    Qualified State Agency Preference Scoring ......................................................................36
    Request For Proposal, Page 3 of 36
    SECTION ONE
    GENERAL INFORMATION AND REQUESTED PRODUCTS/SERVICES
    1.1 INTRODUCTION
    In accordance with Indiana statute, including IC 5-22-9, the Indiana Department of Administration
    (IDOA), acting on behalf of the Indiana Gaming Commission (“IGC”) requires the services of one
    or more independent gaming laboratories for the testing of electronic gaming-related equipment,
    technology, and devices for the IGC. It is the intent of IDOA to solicit responses to this Request
    for Proposals (RFP) in accordance with the statement of work, proposal preparation section, and
    specifications contained in this document. This RFP is being posted to the IDOA website
    (http://www.IN.gov/idoa/2354.htm) for downloading. A nominal fee will be charged for providing
    hard copies. Neither this RFP nor any response (proposal) submitted hereto are to be construed as
    a legal offer.
    1.2 DEFINITIONS AND ABBREVIATIONS
    Following are explanations of terms and abbreviations appearing throughout this RFP. Other special
    terms may be used in the RFP, but they are more localized and defined where they appear, rather
    than in the following list.
    Award
    Recommendation
    IDOA’s summary to the agency being supported, typically in letter
    format, of the solicitation and suggestion on vendor selection for the
    purposes of beginning contract negotiations.
    IAC
    Indiana Administrative Code
    IC
    Contract Award
    Indiana Code
    The acceptance of IDOA’s Award Recommendation by the agency being
    supported in conjunction with the public posting of the Award
    Recommendation.
    VSC
    Valuable Scope Contribution A business function that supports the
    scope of this solicitation
    Full Time
    Equivalent (FTE)
    The State defines FTE as a measurement of an employee's productivity
    when executing the scope of work in this RFP for a specific project or
    contract. An FTE of 1 would mean that there is one worker fully
    engaged on a project. If there are two employees each spending 1/2 of
    their working time on a project that would also equal 1 FTE
    Implementation
    The successful implementation of the services as specified in the contract
    resulting from this RFP
    Installation
    The delivery and physical setup of products or services requested in this
    RFP
    Request For Proposal, Page 4 of 36
    Other
    Governmental
    Body
    Products
    Proposal
    Respondent
    Services
    State
    State Agency
    Total Bid Amount
    An agency, a board, a branch, a bureau, a commission, a council, a
    department, an institution, an office, or another establishment of any of
    the following:
    1) The judicial branch
    2) The legislative branch
    3) A political subdivision (includes towns, cities, local governments, etc.)
    4) A state educational institution
    Tangible goods or manufactured items as specified in this RFP
    An offer as defined in IC 5-22-2-17
    An offeror as defined in IC 5-22-2-18. The State will not consider a
    proposal responsive if two or more offerors submit a joint or combined
    proposal. One entity or individual must be clearly identified as the
    respondent who will be ultimately responsible for performance of the
    contract
    Work to be performed as specified in this RFP
    The State of Indiana
    As defined in IC 4-13-1, “state agency” means an authority, board,
    branch, commission, committee, department, division, or other
    instrumentality of the executive, including the administrative, department
    of state government
    The amount that the respondent proposes on Attachment D that
    represents their total, all-inclusive price.
    Vendor
    Any successful respondent selected as a result of the procurement
    process to deliver the products or services requested by this RFP
    1.3 PURPOSE OF THE RFP
    The purpose of this RFP is to select a vendor that can satisfy the State’s need for an Authorized
    Independent Gaming Laboratory. It is the intent of the IGC to contract with a vendor that
    provides quality comprehensive, accurate, and consistent gaming laboratory Certification Testing
    Services for the IGC.
    Request For Proposal, Page 5 of 36
    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

    TRY FOR FREE

    Not a USAOPPS Member Yet?

    Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

    Start Free Trial Today >