Office of Early Childhood Home Visiting System

Agency: State Government of Connecticut
State: Connecticut
Level of Government: State & Local
Category:
  • Q - Medical Services
Opps ID: NBD00170052357786167
Posted Date: Sep 15, 2020
Due Date: Dec 1, 2020
Solicitation No: OEC-21-CT Home Visiting System RFP
Source: Members Only
Organization Early Childhood, Office of
Project/Solicitation # OEC-21-CT Home Visiting System RFP
Solicitation Type Request for Proposal
Due Date 12/01/2020
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary Office of Early Childhood Home Visiting System
Addenda
  • Addendum 5: Added Pre-bid Conference Slides
  • Addendum 4: Updated RFP with Revised Salary Guidelines (page 50)
  • Addendum 3: Updated Data Entry Form
  • Addendum 2: Updated list of Q&A Responses(9/11/20)
  • Addendum 1: Updated Budget Form Template
Contact Name Sondra Crute
E-Mail OEC.RFP@ct.gov
Phone (860) 500-4434
FAX
WebSite https://www.ctoec.org/home-visiting/home-visiting-rfp/
Additional Description
Documents

Attachment Preview

STATE OF CONNECTICUT PROCUREMENT NOTICE
Request for Proposals (RFP) For
Home Visiting Programs
RFP Name: OEC-21-CT Home Visiting System
Issued By:
Office of Early Childhood
September 1, 2020
The Request For Proposal is available in electronic format on the State
Contracting Portal by searching by Organization for Early Childhood, Office of
https://biznet.ct.gov/SCP_Search/BidResults.aspx
or from the Department’s Official Contact:
Name:
Address:
Phone:
E-Mail:
Sondra Crute
Office of Early Childhood, 450 Columbus Blvd, Suite 205, Hartford, CT 06103
(860) 500-4434
sondra.crute@ct.gov
The RFP is also available on the Department’s website at ctoec.org and on the
OEC Home Visiting Webpage. Respondents must register for the pre-bid
conference at the following link:
https://attendee.gotowebinar.com/register/6353923074810094863
RESPONSES MUST BE RECEIVED NO LATER THAN
December 1, 2020
No later than 5:00pm EST
CT Office of Early Childhood
Page 1 of 53
September 1, 2020
Dear Colleagues and Partners in This Work:
Thank you for your interest in the Office of Early Childhood’s (OEC) Home Visiting Program.
These are indeed difficult times for children and families. COVID-19 has challenged our
systems in ways that we could not have anticipated. We need to be patient and flexible with
one another at this time. OEC is committed to working closely with our home visiting
providers to support our workforce and programs through this moment of great uncertainty.
We will be responsive to your questions as you decide if this opportunity is right for your
organization, as you plan, and if you apply.
This is also a moment to reflect on and re-imagine how our home visiting system can move
in a direction that produces better outcomes for families, many of whom were hurting even
before the pandemic, and to address the other crisis in this nation - ongoing equity issues.
About this procurement:
OEC is excited to share this procurement with a bold new vision that we believe will help
focus our system and move the system “upstream” to address family needs and service
gaps throughout the state. The vision laid out in this RFP focuses on three key outcomes:
Improving healthy births for babies and mothers;
Improving child development and parenting practices; and
Reducing child maltreatment.
In our journey towards becoming a state with more just and equitable outcomes, this also
means a shift towards prioritizing:
Pre-natal enrollments;
Mothers and fathers under the age of 20;
Mothers and fathers who come from racial/ethnic communities disproportionately likely
to experience adverse birth outcomes.
This focus came as the result of an intense engagement and learning process. Efforts
began more than a year ago and included listening sessions, focus groups centered on
family experiences, a needs assessment that looked at the data for every single town across
the state, collaboration with various partners to make more data-driven decisions on how
we spend limited funding wisely and surveys of providers to understand your challenges.
We designed this RFP to be responsive to this feedback.
Through intense engagement, we learned that:
1. Families value home visits and are eager to engage with services sooner rather than
later.
2. Navigating referral sources and the current complex service array was often confusing.
3. Families want to be able to refer themselves, not rely on someone else to decide need.
4. The broad reach of home visiting left families uncertain about engaging with services. Of
particular concern for families was the potential stigma of home visiting being associated
with the child welfare system.
CT Office of Early Childhood
Page 2 of 53
Vision for Home Visiting:
Going forward, we envision a more unified Birth-to-Five system with home visiting programs
serving as one of the earliest opportunities to engage families in building strong foundations
for their children. We aim to:
Provide a family-centric service array that links families to the appropriate services.
Family voice is a core principle for our agency and we will continue to uplift it in our
policies and practices going forward.
Employ streamlined referral and intake processes so that the onus is no longer on
families to navigate multiple systems and service arrays. Providers will be asked to help
build out referral networks to better connect families to home visiting and to other
services, when appropriate. OEC will work with providers to develop a standardized
intake process for families who may find home visiting beneficial.
Deploy evidence-based home visiting models that have shown success in the target
outcome areas. OEC will continue to monitor progress towards outcomes through active
contract management and performance measurement.
OEC is looking for partners interested in collaborating to launch this responsive approach
and help us improve service delivery. Providers will meet regularly with OEC to review data,
identify improvements, troubleshoot challenges, and develop strategies to enhance program
effectiveness. We also envision a home visiting field that compensates its workers fairly and
works towards cultural competence.
Laying out a Plan to Achieve our Vision:
We recognize that these changes to our system will require all of us to re-think the way we
have been doing things. OEC is committed to collaborating with families and the provider
community to realize this vision - informed by families, communities and providers.
Other Guidance:
We have an extended RFP period to allow you to think through these changes and out of
recognition that COVID-19 may make things harder to plan. We have taken a regional
approach to allocating the approximately $19 million per year in funding available for this
procurement. We believe this approach better takes into account existing funding streams
and helps make OEC’s funding more equitable and responsive to the different needs that
exist within our state.
With this additional time and a focus on regional collaboration, we ask that you to take this
as an opportunity to develop deeper partnerships in nearby towns, cities, and in your
region. We are encouraging applicants to think in terms of regional collaboration.
Please register for the mandatory pre-bid conference on September 15th. I will be
there and look forward to seeing you. I plan to provide additional details on this new
vision and my team will be available to answer additional logistical questions about the RFP.
Thank you for your service to children and families at this time in Connecticut.
Your communities have been counting on you, and you have been answering the
call. We know that.
In Partnership,
Commissioner Beth Bye
CT Office of Early Childhood
Page 3 of 53
TABLE OF CONTENTS
Section I GENERAL INFORMATION . . . . . . . . . . . . . . 5
A. Introduction . . . . . . . . . . . . . . . . . . 5
B. Instructions . . . . . . . . . . . . . . . . . . 6
Section II PURPOSE OF RFP AND SCOPE OF SERVICES. . . . . . . . . 11
A. Department Overview
. . . . . . . . . . . . . . 11
B. Program Overview . . . . . . . . . . . . . . . . 12
C. Scope of Services Requirements. . . . . . . . . . . . . 17
D. Performance Measures . . . . . . . . . . . . . . . 22
E. Contract Management/Data Reporting . . . . . . . . . . . 24
Section III PROPOSAL SUBMISSION OVERVIEW . . . . . . . . . . 25
A. Submission Format . . . . . . . . . . . . . . . . 25
B. Evaluation of Proposals . . . . . . . . . . . . . . . 26
Section IV REQUIRED PROPOSAL SUBMISSION OUTLINE . . . . . . . . 32
A. Cover Sheet . . . . . . . . . . . . . . . . . . 32
B. Table of Contents . . . . . . . . . . . . . . . . 32
C. Executive Summary . . . . . . . . . . . . . . . . 33
D. Main Proposal Submission Questions . . . . . . . . . . . . 33
E. Attachments . . . . . . . . . . . . . . . . . . 38
F. Declaration of Confidential Information . . . . . . . . . . . 39
G. Conflict of Interest Disclosure Statement . . . . . . . . . . 39
H. Statement of Assurances. . . . . . . . . . . . . . . 39
Section V MANDATORY PROVISIONS. . . . . . . . . . . . . . 40
A. POS Standard Contract, Parts I and II . . . . . . . . . . . 40
B. Assurances . . . . . . . . . . . . . . . . . . 40
C. Terms and Conditions . . . . . . . . . . . . . . . 41
D. Rights Reserved to the State . . . . . . . . . . . . . 42
E. Statutory and Regulatory Compliance . . . . . . . . . . . 43
Section VI APPENDIX . . . . . . . . . . . . . . . . . . 45
A. Abbreviations / Acronyms / Definitions . . . . . . . . . . . 45
B. Letter of Intent Form . . . . . . . . . . . . . . . . 47
C. OEC Model Listing Rationale . . . . . . . . . . . . . . 49
D. Home Visitor Salary Guidelines . . . . . . . . . . . . . 50
E. Statement of Assurances . . . . . . . . . . . . . . . 51
F. Proposal Checklist . . . . . . . . . . . . . . . . . 52
CT Office of Early Childhood
Page 4 of 53
STATE OF CONNECTICUT
Home Visiting RFP
9.1.20
I. GENERAL INFORMATION
A. INTRODUCTION
1. RFP Name or Number. OEC-21-CT Home Visiting System
2. Executive Summary. The Connecticut Office of Early Childhood (OEC) is seeking
proposals from private and public organizations to implement home visiting
programs that prioritize prenatal and infant enrollment using an evidence based
home visiting model. OEC is seeking to develop a home visiting system that
promotes healthy births, enhances child development and positive parenting
practices, and prevents child maltreatment.
3. RFP Purpose.
The Connecticut Office of Early Childhood (OEC) seeks community providers to promote
healthy births, enhance child development and positive parenting practices, and prevent
child maltreatment.
To achieve the greatest impact, OEC expects providers to prioritize enrolling caregivers
prenatally or with children up to six months of age; mothers and fathers under the age of
20; and/or women from racial/ethnic minorities who are more likely to experience adverse
birth outcomes. According to the Center for Disease Control, Black and American
Indian/Alaska Native women have higher rates of pregnancy-related mortality than any
other racial/ethnic groups due to disparities in access to care, the compounding effects of
structural racism, and other systemic factors.1 These racial/ethnic disparities often persist
across age and education levels.
Providers may enroll families without these characteristics, but OEC requests that providers
develop referral pathways to support and prioritize enrolling target families when possible.
These target population factors were chosen because of their 1) relationships to policy
priorities, 2) linkages to key outcomes, 3) existing outcome disparities, as seen in historical
Connecticut home visiting data, and 4) feedback from family focus groups and community
listening sessions. OEC will be using active contract management to ensure the prioritization
of identified target populations.
1. Relationship to policy priorities: OEC recognizes the meaningful impact of home
visiting services on families. To maximize impact, OEC emphasizes early engagement
with families, specifically enrollment of caregivers prenatally.
2. Linkage to priority outcomes: A review of the home visiting literature and analysis of
historical Connecticut home visiting data highlights relationships between several key
target population factors (e.g., child’s age, caregiver’s age, and race/ethnicity) to
priority outcomes.
3. Existing outcome disparities: Analysis of historical Connecticut home visiting data
highlights outcome disparities; for example, the preterm birth rate for Black mothers
is approximately 14% versus roughly 10% for White mothers and the low
birthweight rate for Black mothers is approximately 14% versus about 8% for White
mothers. OEC acknowledges the structural disparities and social determinants of
1 Petersen EE, Davis NL, Goodman D, et al. Racial/Ethnic Disparities in Pregnancy-Related Deaths United States, 20072016.
MMWR Morb Mortal Wkly Rep 2019;68:762765. DOI: http://dx.doi.org/10.15585/mmwr.mm6835a3.
CT Office of Early Childhood
Page 5 of 53
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