RFP 20-27 Real Estate Brokerage Services (Re-Bid)

Agency: State Government of Connecticut
State: Connecticut
Level of Government: State & Local
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD00170052474799967
Posted Date: Sep 15, 2020
Due Date: Sep 30, 2020
Solicitation No: 20-27 Real Estate Brokerage Services (Re-Bid)
Source: Members Only
Organization Norwich, City of
Project/Solicitation # 20-27 Real Estate Brokerage Services (Re-Bid)
Solicitation Type Request for Proposal
Due Date 09/30/2020
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary RFP 20-27 Real Estate Brokerage Services (Re-Bid)
Contact Name Robert Castronova
E-Mail rcastronova@cityofnorwich.org
Phone (860) 823-3706
FAX (860) 823-3812
WebSite www.norwichct.org
Additional Description Real services to market properties owned by the City of Norwich

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City of Norwich
Department of Finance – Purchasing Agent
100 Broadway, Room No. 105
Norwich, CT 06360
Phone: (860)823-3706
Fax: (860)823-3812
E-mail: rcastronova@cityofnorwich.org
RFP No. 20-27 (Re-Bid)
Due Date and Time: September 30, 2020 at 2:00 P.M.
Title: Real Estate Brokerage Services (Re-Bid)
The scope of services consists of providing brokerage services for City of Norwich owned property
The following information must appear in the lower left hand corner of the
envelope: Sealed Proposal No: 20-27 (Re-Bid)
Not to be opened until September 30, at 2:00 P.M.
Return Proposals to:
Robert R. Castronova, Purchasing Agent
City of Norwich
100 Broadway, Room 105
Norwich, CT 06360-4431
Acknowledgement: Receipt of RFP Documents
RFP No.: 20-27 (Re-Bid)
Title: Real Estate Brokerage Services
Please take a moment to acknowledge receipt of the attached documents. Your compliance with this request will help
the City of Norwich to maintain proper follow-up procedures and will ensure that your firm will receive any addendum
that may be issued.
Date Issued:
Date Documents Received:
Do you plan to submit a response?
Print or type the following information:
Company Name:
E-mail Address:
Received by:
Note: Faxed or e-mailed acknowledgements are requested.
Fax No.:
Fax or e-mail this sheet only. A cover sheet is not required.
City of Norwich
Department of Finance
Purchasing Agent
100 Broadway, Room No. 105
Norwich, CT 06360
Phone: (860)823-3706
Fax: (860)823-3812
E-mail: rcastronova@cityofnorwich.org
Request for Proposal
The Purchasing Agent for the City of Norwich will receive sealed proposals for Real Estate Brokerage Services until
2:00 P.M. prevailing time on September 30, 2020, at which time they will be publicly opened and read aloud. All
proposals are to be delivered to Robert R. Castronova, Purchasing Agent, City of Norwich, 100 Broadway, Room
105, Norwich, CT 06360.
Copies of the Proposal Documents may be downloaded from the followingwebsites:
http://www.norwichct.org/bids. aspx
Questions regarding this request for proposal must be submitted in writing no later than September 23, 2020 at
12:00 P.M. and be directed to Robert R. Castronova, Purchasing Agent, 100 Broadway, Room 105, Norwich, CT 06360,
or by e- mail to rcastronova@cityofnorwich.org or by fax to (860)823-3812.
The City of Norwich reserves the right to accept or reject any and all responses, in whole or in part, to waive technical
defects, minor irregularities and omissions if, in its judgment, the best interests of the City of Norwich will be served.
All proposers must submit one original and one electronic copy on CD or flash drive of their proposal in a sealed
envelope bearing the responder’s name and the RFP number.
Responders must ensure that employees and applicants for employment are not discriminated against because of
their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression,
intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown
by such bidder that such disability prevents performance of the work involved.
The City of Norwich, CT is soliciting proposals from qualified, real estate brokers to assist with the sale of City-owned,
selected real properties. It is the intent of this Request for Proposals to have the successful broker enter into a
professional services contract with the City to provide real estate services as outlined in this RFP.
The City is seeking brokers with experience in marketing and selling properties for owners with diverse portfolios of
properties to best position selected properties in its small inventory. The broker should have some familiarity with
laws and practices applicable to municipal real estate matters, including relevant local land use and zoning controls
for properties.
It should be noted that the overwhelming majority of the properties will be residential, however there may
occasionally be commercial property.
1. Scope of Work
The selected firm will be responsible for assisting the City with brokerage services, representing the City’s interest in
marketing and negotiating sales contracts for assigned real estate properties and potentially providing other real
estate related services as requested.
The successful respondent shall agree to contract with the City to provide the following:
Advice regarding building and property valuation for sale;
Strategic planning for property sale;
Progress updates and maintain timely telephone and e-mail contact with assigned staff when there are active interests
and transactions.
In addition, the successful respondent may also be required to:
- Make presentations at public meetings;
- Consult with City Corporation Counsel on real property deed restrictions and/or conditions (e.g., easements,
covenants, etc.)
- Handle all other customary activities and services associated with real estate transactions. This includes, but is not
limited to, installing and maintaining real estate signage on municipal properties listed for sale until the transaction
is completed.
Deliverables may include valuation, marketing and strategic planning reports as specified in each task order that may
be issued during the term of the agreement.
2. Schedule of Work
The City of Norwich is prepared to issue a Notice to Proceed upon acceptance of the best qualified proposal. The City
desires to list its properties no later than one month after the issuance of the Notice to Proceed.
3. If the City Council approves the disposition of a subject property, the City would then enter into a listing
agreement with the selected firm based on the rates set out in the proposal.
4. Award Criteria
Proposals will be evaluated and scored based on the following criteria:
a. Commission Structure: Competitiveness of pricing proposal
b.Experience and Qualifications: Demonstrated prior experience with transactions of similar scope and complexity
and the effectiveness of your proposed real estate transaction process in a municipal context
c. Key Personnel and Resources: Demonstrated competence and experience of firm’s personnel responsible for
performing work and providing services
5. All responsive proposals received will be evaluated. The review will consider the information in the proposals as
outlined above. It should be noted that the contract resulting from this RFP will be awarded to the respondent
whose proposal is determined to be in the “best interest” of the City. Therefore, the proposal offering the lowest
cost may not necessarily be the proposal that is selected for award.
6. The City reserves the right to reject any or all proposals, to waive informalities in the process, provided the
informalities do not affect the price, quality or performance, and to accept, modify or reject any item or combination
of items. The award will be made to the respondent whose proposal, in the opinion of the City, best takes into
consideration all aspects of the respondent’s proposal and represents the most beneficial procurement as determined
by the City. The City reserves the right to contact any respondent, to conduct interviews or request additional
information. In the event that the respondent to whom the award is made does not execute a contract within 30 days
from the award, the City may give notice to such respondent of intent to award the contract to the next most qualified
respondent, or to call for new proposals.
7. Proposals will be accepted from thoroughly competent, experienced and financially qualified individuals or firms as
determined solely by the City. Respondents are responsible for submission of accurate, adequate and clear descriptions
of the information requested. Omissions, vagueness or inaccurate descriptions or responses shall not be interpreted in
favor of the respondent and shall be grounds for rejection.
8. This document is not an offer to contract, but is an RFP. Neither the issuance of the RFP, preparation and
submission of a response, nor the subsequent receipt and evaluation of any response by the City, will commit the City
to award a contract to any respondent even if all of the requirements in the RFP are met. The City may modify these
requirements in whole or in part and/or seek additional respondents to submit quotations. Only the execution of a
written contract will obligate the City in accordance with the terms and conditions contained in such contract.
9. Respondents may be required to make a presentation of their qualifications to the proposal review team.
10. Qualification Requirements/Proposal Format
The proposal should include the following clearly labeled sections to coincide with this RFP:
a. Description of your firm including size of firm, location, number and nature of the professional staff to be assigned
to the City.
b. Staff experience and training, including a brief resume for each key person listed. Describe experience (minimum
five years previous experience with proven effectiveness) your firm or organization has in pertinent real estate
c. Experience in assisting similar entities, including any and all services for government agencies. List of at least three
(3) references where and when your firm provided similar services. Please provide names and telephone numbers of
contact persons for each reference.
d. The City is interested in a real estate transaction process that is as publically accessible as possible. Please propose
a process and anticipated timeline that includes a discussion of how you intend to market the property, inform and
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