Air Handling Unit 9 Replacement

Agency: State Government of Connecticut
State: Connecticut
Level of Government: State & Local
Category:
  • Y - Construction of Structures and Facilities
Opps ID: NBD00170052481875648
Posted Date: Sep 15, 2020
Due Date: Sep 28, 2020
Solicitation No: JCLM21REG0016
Source: Members Only
Organization Legislative Management, Office of
Project/Solicitation # JCLM21REG0016
Solicitation Type Request for Proposal
Due Date 09/28/2020
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary Air Handling Unit 9 Replacement
Addenda
  • Question and Answers have been posted.
  • A walk through meeting will be held at the Legislative Office Building on 9/9/2020 at 9AM. Masks are required. All questions must be submitted to CGAContracting@cga.ct.gov
Contact Name CGAContracting Department
E-Mail CGAContracting@cga.ct.gov
Phone (860) 240-0100
FAX
WebSite www.cga.ct.gov/olm/
Additional Description The awarded respondent shall provide all equipment, parts and labor for a turnkey installation to remove the existing ceiling mounted air handling unit and install a new floor mounted air handling unit.
Documents

Attachment Preview

The Connecticut General Assembly
Joint Committee on Legislative Management
Martin M. Looney
Senate President Pro Tempore
Bob Duff, Senate Majority Leader
Leonard Fasano, Senate Republican Leader
Jim Tamburro
Executive Director
Joe Aresimowicz
Speaker of the House
Matthew Ritter, House Majority Leader
Themis Klarides, House Republican Leader
REQUEST FOR PROPOSAL
Air Handling Unit 9 Replacement
JCLM21REG0016
PROPOSAL DUE DATE: 9/28/2020
TIME: 12:00 pm (noon)
Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * jclm@cga.ct.gov
TABLE OF CONTENTS
PART A CONTRACT INFORMATION.......................................................................................................................................1
A.1 CONNECTICUT GENERAL ASSEMBLY ...........................................................................................................................................1
A.2 OFFICIAL AGENCY CONTACT INFORMATION .................................................................................................................................1
A.3 STATE CONTRACTING PORTAL ...................................................................................................................................................1
A.4 TERM OF CONTRACT...............................................................................................................................................................1
A.5 PROCUREMENT TIMELINE ........................................................................................................................................................1
PART B SCOPE OF WORK......................................................................................................................................................2
B.1 PROJECT SCOPE .....................................................................................................................................................................2
B.2 PROJECT PLAN.......................................................................................................................................................................3
B.3 REQUIRED QUALIFICATIONS......................................................................................................................................................3
B.4 CONTRACTOR SIGN-IN AND SIGN-OUT .......................................................................................................................................3
PART C PAYMENT TERMS .....................................................................................................................................................3
C.1 COMPENSATION AMOUNT .......................................................................................................................................................3
C.2 INVOICE GUIDELINES...............................................................................................................................................................3
C.3 FREQUENCY OF BILLING...........................................................................................................................................................4
C.4 PAYMENT TERMS ...................................................................................................................................................................4
C.5 FIFTEEN DOLLAR MINIMUM .....................................................................................................................................................4
C.6 PROJECT CLOSEOUT DOCUMENTATION .......................................................................................................................................4
PART D PROPOSAL REQUIREMENTS .....................................................................................................................................5
D.1 PROPOSAL SUBMISSION GUIDELINES..........................................................................................................................................5
D.2 REQUIRED PROPOSAL DOCUMENTATION.....................................................................................................................................5
D.3 DOCUMENTATION REQUIRED SUBSEQUENT TO CONTRACT AWARD ..................................................................................................6
PART E EVALUATION OF PROPOSALS....................................................................................................................................7
E.1 MANDATORY REQUIREMENTS ...................................................................................................................................................7
E.2 EVALUATION CRITERIA .............................................................................................................................................................7
E.3 PRESENTATIONS .....................................................................................................................................................................7
E.4 CONTRACT AWARD.................................................................................................................................................................7
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Pricing Page
Proposal Checklist
CGA Terms and Conditions
PART A CONTRACT INFORMATION
A.1 Connecticut General Assembly
The Connecticut General Assembly (CGA) is the legislative branch of government of the State of Connecticut. Through
statutory enactments, the Joint Committee on Legislative Management (JCLM) is responsible for the coordination and
management of legislative affairs and the supervision and approval of any and all legislative expenditures. The JCLM is
comprised of the top legislative leaders from each political party and works through a subcommittee system. The Personnel
Policies Subcommittee is comprised of the Senate President Pro Tempore of the Senate, the Senate Republican President
Pro Tempore, the Speaker of the House of Representatives, the Majority Leaders of the House and Senate chambers and
the Minority leaders of the House chamber. This Subcommittee is responsible for establishing legislative personnel policies,
guidelines, regulations, and salary schedules, and also approves legislative expenditures exceeding $50,000.
A.2 Official Agency Contact Information
Tina Nadeau Mohr, CGA Contracting Group
Office of Legislative Management
Legislative Office Building; Room 5100
300 Capitol Avenue
Hartford, CT 06106
CGAContracting@cga.ct.gov
(860) 240 – 0100
A.3 State Contracting Portal
All documents and notifications for this procurement will be posted on the State Contracting Portal ("Portal") located on the
Department of Administrative Services (DAS) web page. The Portal can be found at the following web address
https://portal.ct.gov/DAS. To find this solicitation:
Click on the "State Contracting Portal" link
Select Search Solicitations and choose "Legislative Management, Office of" from the drop down menu in the
Organization field
Select the "Search Solicitations" button
Enter the Contract Number in the Project/Solicitation # field
Scroll to this procurement and select the solicitation number
A.4 Term of Contract
The Contract will be in effect from the date the Contract is executed by both Contractor and the CGA (the “Effective
Date”) through project completion. The State in its sole discretion may extend this Contract for additional terms beyond the
original term, prior to Termination or expiration, one or more times for a combined total period not to exceed the complete
length of the original term.
A.5 Procurement Timeline
Milestone
Issue the RFP
Pre-Solicitation Meeting
Work Site Tour
Question Deadline
Answers & Amendments
to RFP
Proposal Delivery
Description of Milestone
Posted on the DAS State Contracting Portal.
Non-mandatory virtual pre-solicitation meeting will be held
via Zoom. Please submit your contact information to
CGAContracting@cga.ct.gov to attend the virtual meeting
and meeting information will be provided.
A tour of the work site will be held at a day and time
decided at the pre-solicitation meeting. Attendees must
preregister for this tour. Please submit your contact
information to CGAContracting@cga.ct.gov.
Masks are required and social distancing protocols must be
maintained. No questions are allowed at the meeting, all
questions shall be submitted in writing to
CGAContracting@cga.ct.gov.
Questions shall be submitted via email to
CGAContracting@cga.ct.gov.
All amendments to the RFP and response to written
questions will be published on the State Contracting Portal.
All Proposals must be submitted to the CGA Contracting
Group at CGAContracting@cga.ct.gov. No hard copy
Proposals will be accepted.
Date
8/27/2020
9/3/2020 at 1:00 pm
To Be Determined
9/9/2020 12:00 pm
(noon)
9/15/2020 5:00 pm
9/28/2020 12:00 pm
(noon)
1
PART B SCOPE OF WORK
B.1 Project Scope
The Office of Legislative Management on behalf of the Connecticut General Assembly (CGA) is soliciting proposals for the
turnkey replacement of a Legislative Office Building Air Handling Unit (AHU-9) which serves Hearing Room 2C. The following
is the Scope of Work that will be included in the contract with the awarded respondent.
The awarded respondent shall provide all equipment, parts and labor for a turnkey installation to remove the existing ceiling
mounted air handling unit and install a new floor mounted air handling unit.
B.1.1 Equipment Specifications
The awarded respondent shall provide a new Trane Performance Climate Changer Air Handling Unit with the
model number of UCCAR17A0C0FBP22000000JF800BA0000020B0B1 which meets the following specifications:
Vertical high static motorized impeller fan with top
front discharge
Unit Size 17 Square Feet of Coil
ECM motor
Direct drive plenum fan / motorized impeller
fan
200-208/60/3
2" flat filter mixing section
Indoor unit
2" MERV 8
C0
Access section with coil
Stainless Steel Drain Pan, LH Coil / LH Motor & Drive
Location
1 row preheat hydronic coil with 12 fins per inch
Standard - door on motor side
Damper
8 row hydronic coil with 9 fins per inch
Power wiring
Aluminum fins, stainless steel coil casing, 1/2" coils
Year - 2 Parts warranty
Terminal block plus starter or disconnect
1st year Labor warranty
Motorized impeller supply fan
B.1.2 Mechanical Installation
The awarded respondent shall provide mechanical installation services including but not limited to:
a) Project management services throughout the contract term;
b) Disconnect, demolition and removal of existing, ceiling mounted AHU-9 Offsite;
c) Rigging and assembly of one (1) new, floor mounted, AHU-9 which meets the specifications listed in B.1.1.;
d) New sheet metal connections;
e) New CW/HW Piping Connections, with New Valves and Actuators;
f) Pipe Insulation
g) Air and Water Balancing
h) Start-up and Check out
All work shall be performed during normal business hours of the CGA (8 AM to 4:30 PM, M-F, non-holidays). The work
may be performed outside normal business hours at the awarded respondent's option and with the prior approval
of the CGA.
B.1.3 Work by others:
The awarded respondent shall not provide:
a) Fire, Life Safety Work or
b) Temperature Controls
B.1.4 Optional Hourly Labor and Optional Materials/Equipment
The awarded respondent shall provide additional hourly labor and materials/equipment at the option of the CGA.
B.2 Project Plan
The awarded respondent will be required to provide a Project Plan upon contract award and maintain this Plan throughout
the term of the contract. The Project Plan shall clearly delineate the methodology to accomplishing the Scope of Work, This
Plan shall include lead times for equipment, materials and deliverable milestones. The awarded respondent shall begin work
on this project immediately after contract award and allow for completion of the project on or November 30, 2020.
B.3 Required Qualifications
B.3.1 Respondent Qualifications
Respondents, as well as individuals assigned to perform the work, shall have at least (5) five years of experience
performing work similar to what is listed in the Scope of Work.
B.3.2 Subcontractor
Any subcontractors shall have at least (5) five years of experience performing work similar to what is listed in the
Scope of Work. Subcontractors must also be acceptable to the CGA and be approved in writing by the CGA prior
to the Subcontractor starting any work on this project. The respondent shall assume responsibility for all services
offered in its Proposal whether they are provided by the respondent or a subcontractor. The respondent shall be the
sole point of contact with regards to all matters, including Subcontractor performance and invoices submitted.
B.4 Contractor Sign-In and Sign-Out
The Contractor is responsible for ensuring that all contractor and subcontractor staff on site make sure to sign in and sign out
with the State Capitol police upon entering and leaving the premises. Sign-in and sign-out locations are located at the
Legislative Office building loading dock as well as the Facilities managers office in the basement of the State Capitol
building.
PART C PAYMENT TERMS
C.1 Compensation Amount
Proposals shall reflect all costs and any payment discounts on the Pricing Page included in this RFP. (Attachment A)
All costs of all consumable materials and shipping shall be included in the Pricing provided in response to this RFP. There shall
be no reimbursement for travel and/or travel-related expenses. Other expense reimbursements, if allowable in the Contract,
shall be supported by detailed paid receipts for charges incurred prior to payments being made by the CGA. Credit card
slips or statements are not acceptable.
C.2 Invoice Guidelines
C.2.1 Properly Prepared Invoice
A properly prepared invoice shall include:
(a) Invoice date
(b) Invoice number
(c) Purchase order number
(d) Description of the equipment, materials, labor or installation provided and
(e) Charges which clearly correspond to the signed purchase order.
The CGA reserves the right to reject invoices for payment and require revised invoices if the information outlined
above fails to conform to the guidelines set out above. The Contractor is responsible for all subcontractor invoices
and supporting documentation and must resolve any discrepancies with the subcontractor.
C.2.2 Support for the Base Project Bid Amount and Optional Hourly Labor Charges
The awarded respondent shall submit invoices for the Base Project charges along with signed work tickets. The CGA
will only compensate the awarded respondent for optional labor hours actually worked as demonstrated with
supporting documentation.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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