Medical Services, Professional - Including Physicians

Agency: State Government of Arkansas
State: Arkansas
Level of Government: State & Local
Category:
  • Q - Medical Services
Opps ID: NBD10010065969648047
Posted Date: Feb 5, 2019
Due Date: Feb 25, 2019
Solicitation No: ACTI-19-01
Source: Members Only

Current Bid Proposals

Bid Information
Bid Number: ACTI-19-01
Agency: Rehabilitation Services
Opening Date & Time: 02/25/2019 03:00 PM CST
Description: Medical Services, Professional - Including Physicians
Buyer's Email: DONNA.RALPH@ARKANSAS.GOV
Bid Documents PDF XLS Other
ACTI-19-01 RFP
Response Packet
Performance Standards
Contract and Grant Disclosure
Ethical Standards Form
Boycott of Israel
Equal Opportunity Policy Disclaimer

Attachment Preview

Bid Number:
Description:
Agency:
STATE OF ARKANSAS
Arkansas Rehabilitation Services/Arkansas Career Training Institute
105 Reserve Street
Hot Springs, AR 71901
REQUEST FOR PROPOSAL
BID SOLICITATION DOCUMENT
ACTI-19-01
SOLICITATION INFORMATION
Psychiatrist Services
Solicitation
Issued:
02/07/19
0520-Arkansas Rehabilitation Services/Arkansas Career Training Institute
Bid Opening
Date:
02/25/19
SUBMISSION DEADLINE FOR RESPONSE
Bid Opening
Time:
3:00 p.m. Central Time
Proposals shall not be accepted after the designated bid opening date and time. In accordance with
Arkansas Procurement Laws and Rules, it is the responsibility of vendors to submit proposals at the
designated location on or before the bid opening date and time. Proposals received after the designated bid
opening date and time shall be considered late and shall be returned to the vendor without further review. It
is not necessary to return "no bids" to ACTI.
Delivery Address:
DELIVERY OF RESPONSE DOCUMENTS
Arkansas Career Training Institute
105 Reserve
Hot Springs, AR 71901
Proposal’s Outer
Packaging:
Delivery providers, USPS, UPS, and FedEx deliver mail to ACTI’s street address on a
schedule determined by each individual provider. These providers will deliver to ACTI
based solely on the street address.
Outer packaging must be sealed and should be properly marked with the following
information. If outer packaging of proposal submission is not properly marked, the
package may be opened for bid identification purposes.
Bid number
Date and time of bid opening
Vendor's name and return address
ACTI Buyer:
Email Address:
OSP Website:
OFFICE OF STATE PROCUREMENT CONTACT INFORMATION
Donna Ralph
Buyer’s Direct
Phone Number:
donna.ralph@arkansas.gov
ACTI’s Main Number:
501-701-6321
501-701-6321
http://www.dfa.arkansas.gov/offices/procurement/Pages/default.aspx
20170316
Bid Solicitation Document
Bid No. ACTI-19-01
SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION
Do not provide responses to items in this section unless specifically and expressly required.
1.1 PURPOSE
Arkansas Career Training Institute (ACTI), a division of Arkansas Rehabilitation Services (ARS), provides
comprehensive vocational training to clients with disabilities, in order for clients to achieve competitive,
integrated employment in their chosen fields. ACTI also provides medical services to support clients in their
individualized educational endeavors. A component of these medical services is a Psychiatric Clinic for ACTI
clients who require evaluation, treatment, and/or coordination of care. The Psychiatric Clinic coordinates
activities with the ACTI Medical Clinic, Psychological Services, and the clients’ Primary Care Provider, as well
as their Vocational Counselor. This is a request for proposals from qualified Psychiatrists, one of whom will be
selected to provide medical services to clients at ACTI who have a mental health or behavioral health
diagnosis.
1.2 TYPE OF CONTRACT
A. A Term contract will be awarded to a single vendor.
B. The term of this contract shall be for one year. The anticipated starting date for the contract is July
1, 2019. Upon mutual agreement by the vendor and ACTI, the contract may be renewed on a year-
to-year basis, for up to six (6) additional one-year terms.
C. The total contract term shall not be more than seven (7) years.
1.3 ISSUING AGENCY
ACTI, as the issuing office, is the sole point of contact throughout this solicitation.
1.4 BID OPENING LOCATION
Proposals received by the opening time and date shall be opened at the following location:
Arkansas Career Training Institute
102 Reserve Street
Hot Springs, AR 71901
1.5 DEFINITION OF REQUIREMENT
A. The words “must” and “shall” signify a Requirement of this solicitation and that vendor’s agreement
to and compliance with that item is mandatory.
B. Exceptions taken to any Requirement in this Bid Solicitation, whether submitted in the vendor’s
proposal or in subsequent correspondence, shall cause the vendor’s proposal to be disqualified.
C. Vendor may request exceptions to NON-Mandatory items. Any such request must be declared on,
or as an attachment to, the appropriate section’s Agreement and Compliance Page. Vendor must
clearly explain the requested exception and should reference the specific solicitation item number to
which the exception applies (see Agreement and Compliance Page).
Page 2 of 22
Bid Solicitation Document
Bid No. ACTI-19-01
1.6 DEFINITION OF TERMS
A. ACTI has made every effort to use industry-accepted terminology in this Bid Solicitation and will
attempt to further clarify any point of an item in question as indicated in Clarification of Bid
Solicitation.
B. The words “bidder” and “vendor” are used synonymously in this document.
C. The terms Request for Proposal, RFP, and Bid Solicitation are used synonymously in this document.
1.7 RESPONSE DOCUMENTS
A. Original Technical Proposal Packet
1. The original Technical Proposal Packet must be received on or before the bid opening date and
time.
2. The Technical Proposal Packet should be clearly marked Original and must include the
following:
a. Original signed Proposal Signature Page (see Proposal Signature Page);
b. Original signed Agreement and Compliance Pages (see Agreement and Compliance Pages);
c. Original signed Proposed Subcontractors Form (see Subcontractors);
d. Technical Proposal response to the Information for Evaluation section included in the
Technical Proposal Packet; and
e. Other documents and/or information as may be expressly required in this Bid Solicitation.
3. The following items should be submitted in the original Technical Proposal Packet:
a. EO 98-04 Disclosure Form (see Standard Terms and Conditions, #27 Disclosure);
b. Copy of Vendor’s Equal Opportunity Policy (see Equal Opportunity Policy); and
c. Voluntary Product Accessibility Template (VPAT) (see Technology Access).
4. DO NOT include any other documents or ancillary information, such as a cover letter or
promotional/marketing information.
B. Official Bid Price Sheet
1. Vendor’s original Official Bid Price Sheet must be submitted in hard copy format.
2. Vendor should also submit one (1) electronic copy of the Official Bid Price Sheet, preferably on a
flash drive. A CD will also be acceptable.
3. The Official Bid Price Sheet, including the hard copy and electronic copy, must be separately
sealed from the Technical Proposal Packet and should be clearly marked as Pricing. Vendor
must not include any pricing in the hard copies or electronic copies of their Technical Proposal
Packet.
Page 3 of 22
Bid Solicitation Document
C. Additional Copies and Redacted Copy of the Technical Proposal Packet
Bid No. ACTI-19-01
In addition to the original Technical Proposal Packet and the Official Bid Price Sheet, the following
items should be submitted:
1. Additional Copies of the Technical Proposal Packet
a. Four (4) complete hard copies (marked COPY) of the Technical Proposal Packet.
b. Five (5) electronic copies of the Technical Proposal Packet, preferably on flash drives. CDs
will also be acceptable.
c. All additional hard copies and electronic copies must be identical to the original hard copy.
In case of a discrepancy, the original hard copy shall govern.
d. If ACTI requests additional copies of the proposal, the copies must be delivered within
twenty-four (24) hours of the request.
2. One (1) redacted (marked REDACTED) copy the original Technical Proposal Packet, preferably
on a flash drive. A CD will also be acceptable (see Proprietary Information).
1.8 ORGANIZATION OF RESPONSE DOCUMENTS
A. It is strongly recommended that vendors adhere to the following format and suggestions when
preparing their Technical Proposal response.
B. The original Technical Proposal Packet and all copies should be arranged in the following order:
Proposal Signature Page;
All Agreement and Compliance Pages;
Proposed Subcontractors Form;
Signed Addenda, if applicable;
E.O. 98-04 – Contract Grant and Disclosure Form;
Equal Opportunity Policy;
Voluntary Product Accessibility Template (VPAT);
Other documents and/or information as may be expressly required in this Bid Solicitation.
Label documents and/or information so as to reference the Bid Solicitation’s item number;
and
Technical Proposal response to the Information for the Evaluation section of the Technical
Proposal Packet.
1.9 CLARIFICATION OF BID SOLICITATION
A. Any questions requesting clarification of information contained in this Bid Solicitation must be
submitted in writing via email by 3:00 p.m. Central Time on or before February 14, 2019 to the ACTI
Buyer as shown on page one (1) of this Bid Solicitation.
1. For each question submitted, vendor should reference the specific solicitation item number to
which the question refers.
2. Vendors’ written questions will be consolidated and responded to by the State. The State’s
consolidated written response is anticipated to be posted to the OSP website by the close of
business on February 21, 2019.
Page 4 of 22
Bid Solicitation Document
Bid No. ACTI-19-01
B. Vendors may contact the ACTI Buyer with non-substantive questions at any time prior to the bid
opening.
C. No oral statement by ACTI is part of any contract resulting from this solicitation and may not
reasonably be relied on by any vendor as an aid to interpretation unless it is reduced to writing and
expressly adopted by ACTI.
1.10 PROPOSAL SIGNATURE PAGE
A. An official authorized to bind the vendor(s) to a resultant contract must sign the Proposal Signature
Page included in the Technical Proposal Packet.
B. Vendor’s signature on this page shall signify vendor’s agreement that either of the following shall
cause the vendor’s proposal to be disqualified:
1. Additional terms or conditions submitted intentionally or inadvertently; and/or
2. Any exception that conflicts with a Requirement of this Bid Solicitation.
1.11 AGREEMENT AND COMPLIANCE PAGES
A. Vendor must sign all Agreement and Compliance Pages relevant to each section of the Bid
Solicitation Document. The Agreement and Compliance Pages are included in the Technical
Proposal Packet.
B. Vendor’s signature on these pages shall signify agreement to and compliance with all Requirements
within the designated section.
1.12 SUBCONTRACTORS
A. Vendor must complete, sign and submit the Proposed Subcontractors Form included in the
Technical Proposal Packet.
B. Additional subcontractor information may be required or requested in the following sections of this
Bid Solicitation or in the Information for Evaluation section provided in the Technical Proposal Packet.
Do not attach any additional information to the Proposed Subcontractors Form.
C. The utilization of any proposed subcontractor is subject to approval by the State agency.
1.13 PRICING
A. Vendor(s) must include all pricing on the Official Price Bid Sheet(s) only. Any cost not identified by
the successful vendor but subsequently incurred in order to achieve successful operation shall be
borne by the vendor. The Official Bid Price Sheet is provided as a separate excel file posted with this
Bid Solicitation.
B. To allow time to evaluate proposals, prices must be valid for 90 days following the bid opening.
C. The Official Bid Price Sheet, including the hard copy and electronic copy, must be separately sealed
from the Technical Proposal Packet and should be clearly marked as “Pricing.” DO NOT submit any
ancillary information not related to actual pricing in the sealed pricing package.
Page 5 of 22
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