Substance Abuse Treatment

Agency: State Government of Arkansas
State: Arkansas
Level of Government: State & Local
Category:
  • G - Social Services
  • Q - Medical Services
Opps ID: NBD10010746369330957
Posted Date: Sep 14, 2020
Due Date: Oct 2, 2020
Solicitation No: 710-21-0003
Source: Members Only

Current Bid Proposals

Bid Information
Bid Number: 710-21-0003
Agency: Arkansas Department of Human Services
Opening Date & Time: 10/02/2020 01:30 PM CDT
Description: Substance Abuse Treatment
Buyer's Email: margurite.al-uqdah@dhs.arkansas.gov
Bid Documents PDF XLS Other
710-21-0003 RFP
Attachment A - Contract and Grant Disclosure
Attachment B - Written Question(s)
Attachment C - Performance Indicators
Attachment D - Terms and Conditions
Attachment E - Pro Forma Contract
Attachment F - DHS Organizational or Personal Conflict of Interest Clause
Attachment G - License Standards for Alcohol and Other Drug Abuse Programs
Official Bid Price Sheet
Response Packet

Attachment Preview

STATE OF ARKANSAS
Department of Human Services
Office of Procurement
700 Main Street,
Little Rock, AR 72201
Bid Number:
Description:
REQUEST FOR PROPOSAL
BID SOLICITATION DOCUMENT
SOLICITATION INFORMATION
710-21-0003
Substance Abuse Treatment
Solicitation
Issued:
9/11/2020
Agency:
Bid Submission
Date & Time
Department of Human Services, Division of Children and Family Services
SUBMISSION DEADLINE FOR RESPONSE
October 2, 2020
1:00 p.m. Central Time
Bid Opening
Date and Time:
October 2, 2020
1:30 p.m. Central Time
Proposals shall not be accepted after the designated bid opening date and time. In accordance with Arkansas Procurement Law and
Rules, it is the responsibility of Contractors to submit proposals at the designated location on or before the bid opening date and time.
Proposals received after the designated bid opening date and time shall be considered late and shall be returned to the Contractor
without further review. It is not necessary to return no bidsto the Office of Procurement (OP).
Drop off Address:
DELIVERY OF RESPONSE DOCUMENTS
Arkansas Department of Human Services
Attn: Office of Procurement
700 Main Street Slot W345
Little Rock, AR 72201
United States mail
(USPS):
Arkansas Department of Human Services
Attn: Office of Procurement
P.O. Box 1437 Slot W345
Little Rock, AR 72203-1437
Commercial Carrier
(UPS, FedEx or
USPS Exp):
Proposal’s Outer
Packaging:
Arkansas Department of Human Services
Attn: Office of Procurement
112 West 8th Street, Slot W345
Little Rock, AR 72201
Delivery providers, USPS, UPS, and FedEx deliver mail to OP’s street address on a schedule determined by
each individual provider. These providers will deliver to OP based solely on the street address. Contractors
assume all risk for timely, properly submitted deliveries.
Outer packaging must be sealed and should be properly marked with the following information. If outer
packaging of proposal submission is not properly marked, the package may be opened for bid identification
purpose
Bid number Date and time of bid opening Vendor’s name and return address
OP Buyer:
Email Address:
DHS Website:
OPS Website:
OFFICE OF STATE PROCUREMENT CONTACT INFORMATION
Margurite Al-Uqdah
Phone Number:
Margurite.al-uqdah@dhs.arkansas.gov
Main Number:
http://humanservices.arkansas.gov/Pages/default.aspx
http://www.arkansas.gov/dfa/procurement/bids/index.php
501-682-8743
501-396-6045
20160104
Bid Solicitation Document
Bid No. 710-21-0003
SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION
Do not provide responses to items in this section unless specifically and expressly required.
1.1 PURPOSE
The Arkansas Department of Human Services (DHS) issues this Request for Proposal (RFP) on behalf of the
Division of Children and Family Services (DCFS) to obtain qualified vendors to provide outpatient and/or residential
Substance Abuse Treatment Services to DCFS clients, both children and adults. Vendor must be licensed by the
Division of Provider Services and Quality Assurance (DPSQA). Services are needed in all ten (10) DCFS service
areas. Please indicate the area(s) in which you propose to perform the service on the check-off form included in the
Response Packet.
+
1.2 INTERGOVERNMENTAL/COOPERATIVE USE OF PROPOSAL AND CONTRACT
In accordance with Arkansas Code §19-11-249, this proposal and resulting contract is available to any State
Agency or Institution of Higher Education that wishes to utilize the services of the selected proposer, and the
proposer agrees, they may enter into an agreement as provided in this solicitation.
1.3 TYPE OF CONTRACT
A. The term of this contract(s) shall be for one (1) year. The anticipated start date of the contract is January 1,
2021. Upon mutual agreement by the vendor and agency, the contract may be renewed by DHS on a year-to-
year basis, for up to six (6) additional one-year terms or a portion thereof.
B. The total contract term shall not exceed more than seven (7) years.
C. Any resultant contract(s) of this Bid Solicitation shall be subject to the State approval processes which may
include Legislative review.
1.4 ISSUING AGENCY
The Office of Procurement (OP), as the issuing office, is the sole point of contact throughout this solicitation
process. Vendor questions regarding this Bid Solicitation should be made through the Issuing Officer as shown on
page one (1) of this document.
1.5 BID OPENING LOCATION
Proposals received by the opening time and date shall be opened at the following location:
Department of Human Services
Office of Procurement
618 Main Street
Little Rock, AR 72201
Vendors wishing to attend the bid opening must report to the main entrance of the Arkansas Department of Human
Services, Donaghey Plaza South, 700 Main Street, Little Rock, Arkansas 72201 and check in with the receptionist.
All attendees are required to obtain security clearance upon entrance to the building by submitting a current, valid
photo ID, preferably a driver’s license, to the Security Officer at the reception area. The Security Officer will issue a
visitor’s badge which must be worn at all times. Before leaving the bid opening, visitors are required to return the
visitor’s badge to the Security Officer and retrieve their ID.
The receptionist is to contact the buyer for more detailed directions to the bid opening location.
NOTE: When circumstances warrant, DHS may elect to conduct the bid opening entirely via video conference. If
DHS makes this election, DHS shall post a link to the video conference on its website. If the bid opening will
be conducted entirely via video conference, individuals will not be permitted to attend in-person.
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Bid No. 710-21-0003
1.6 ACCEPTANCE OF REQUIREMENTS
A. The words “must” and “shall” signify a Requirement of this solicitation and that the Contractor’s agreement to
and compliance with that item is mandatory.
B. A Contractor’s proposal will be disqualified if a Contractor takes exceptions to any Requirements named in this
RFP.
C. Contractor may request exceptions to NON-mandatory items. Any such request must be declared on, or as an
attachment to, the appropriate section’s Agreement and Compliance Page. Contractor must clearly explain the
requested exception and should reference the specific solicitation item number to which the exception applies.
(See Agreement and Compliance Page.)
1.7 DEFINITION OF TERMS
A. The State Procurement Official has made every effort to use industry-accepted terminology in this Bid
Solicitation and will attempt to further clarify any point of an item in question as indicated in Clarification of Bid
Solicitation.
B. Contractor”, “Prospective Contractor’, “bidder”, “vendor”, “respondent” are used synonymously in this
document.
C. The terms “Request for Proposal”, “RFP” and “Bid Solicitationare used synonymously in this document.
D. The terms “buyer” and “Issuing Officer” are used synonymously in this document.
E. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the
State under a contract that results from this solicitation, that obligation is limited to the State agency using such
a contract.
1.8 RESPONSE DOCUMENTS
A. Original Technical Proposal Packet
The following items are Proposal Submission Requirements and must be submitted in the original Technical
Proposal Response Packet.
1. A hard copy of the original Technical Proposal Packet must be received on or before the bid submittal
date and time. Copy should not be two sided.
2. The Proposal Packet should be clearly marked “Original” and must include the following:
a. Original signed Proposal Signature Page. (See Proposal Signature Page.)
b. Original signed Agreement and Compliance Pages. (See Agreement and Compliance Pages.)
c. Original signed Proposed Subcontractors Form. (See Subcontractors.)
d. EO 98-04 Disclosure Form, Attachment A. (See Standard Terms and Conditions, #27. Disclosure.)
e. Technical Proposal response to the Information for Evaluation section included in the Technical
Proposal Packet.
f. Other documents and/or information as may be expressly required in this Bid Solicitation.
3. The following items should be submitted in the original Technical Proposal Packet.
a. Copy of Contractor’s Equal Opportunity Policy. (See Equal Opportunity Policy.)
b. Signed addenda to this RFP, if applicable. (See Requirement of Addendum.)
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Bid Solicitation Document
Bid No. 710-21-0003
c. Voluntary Product Accessibility Template (VPAT), if applicable. (See Technology Access.)
4. DO NOT include any other documents or ancillary information, such as a cover letter or
promotional/marketing information.
B. Official Bid Price Sheet. (See Pricing.)
1. Contractor’s original Official Bid Price Sheet must be submitted in hard copy format.
2. Contractor should also submit one (1) electronic copy, of the Official Bid Price Sheet, in PDF format,
preferably on a flash drive. A CD will also be acceptable. All items on flash drive or CD should be in
PDF format.
3. The Official Bid Price Sheet, including the hard copy and electronic copy, must be separately sealed from
the Technical Proposal Packet and should be clearly marked as “Pricing. Vendor must not include any
pricing in the hard copies or electronic copies of their Technical Proposal Packet.
C. Additional Copies and Redacted Copy of the Technical Proposal Packet
In addition to the original Technical Proposal Packet and the Official Bid Price Sheet, the following items should
be submitted:
1. Additional Copies of the Technical Proposal Packet
a. Three (3) complete hard copies (marked COPY) of the Technical Proposal Packet.
b. One (1) electronic copy of the Technical Proposal Packet, preferably on flash drives. A CD will also be
acceptable. All items on flash drive or CD should be in PDF format.
c. All additional hard copies and electronic copies must be identical to the original hard copy. In case of
a discrepancy, the original hard copy shall govern.
d. One (1) redacted copy, in PDF format, if applicable, (marked “REDACTED”) of the original Technical
Packet, preferably on a flash drive. A CD will also be acceptable. (See Proprietary Information.)
e. If OP requests additional copies of the proposal, the copies must be delivered within twenty-four (24)
hours of request.
1.9 ORGANIZATION OF RESPONSE DOCUMENTS
A. It is strongly recommended that Contractors adhere to the following format and suggestions when preparing
their Technical Proposal response.
B. The original Technical Proposal Packet and all copies should be arranged in the following order:
Proposal Signature Page.
All Agreement and Compliance Pages.
Signed Addenda, if applicable.
E.O. 98-04 Contract Grant and Disclosure Form.
Equal Opportunity Policy.
Proposed Subcontractors Form.
Other documents and/or information as may be expressly required in this Bid Solicitation. Label
documents and/or information so as to reference the Bid Solicitation’s item number.
Technical Proposal response to the Information for Evaluation section of the Technical Proposal
Packet.
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Bid Solicitation Document
Bid No. 710-21-0003
1.10 CLARIFICATION OF BID SOLICITATION
A. Contractor may submit written questions requesting clarification of information contained in this Bid Solicitation.
Written questions should be submitted via email by 4:00 p.m., Central Time on or before September 18, 2020.
Submit questions to the OP buyer as shown on page one (1) of this Bid Solicitation. It is the contractor’s
responsibility to guarantee receipt of the questions by the specific time and date. DHS accepts no responsibility
for accurate or timely receipt of email submission.
B. The attached response template (Attachment B) should be used for submission of all written questions. For
each question submitted, Vendor should reference the specific solicitation item number to which the question
refers. Written questions submitted in a different format may not be answered by DHS.
C. Contractors written questions will be consolidated and responded to by the State. The State’s consolidated
written response is anticipated to be posted to the OP website by the close of business on or about September
25, 2020.
D. Answers to verbal questions may be given as a matter of courtesy and must be evaluated at contractor’s risk.
E. Oral statements by OP shall not be part of any contract resulting from this solicitation and may not
reasonably be relied on by any vendor as an aid to interpretation unless it is reduced to writing and
expressly adopted by DHS.
1.11 PROPOSAL SIGNATURE PAGE
A. An official authorized to bind the Contractor(s) to a resultant contract must sign the Proposal Signature Page
included in the Technical Proposal Packet.
B. Contractor’s signature on this page shall signify contractor’s agreement that either of the following shall cause
the contractor’s proposal to be disqualified:
1. Additional terms or conditions submitted intentionally or inadvertently.
2. Any exception that conflicts with a Requirement of this Bid Solicitation.
1.12 AGREEMENT AND COMPLIANCE PAGES
A. Contractor must sign all Agreement and Compliance Pages relevant to each section of the Bid Solicitation
Document. The Agreement and Compliance Pages are included in the Technical Proposal Packet.
B. Contractor’s signature on these pages shall signify agreement to and compliance with all Requirements within
the designated section.
1.13 SUBCONTRACTORS
A. Contractor must complete, sign and submit the Proposed Subcontractors Form included in the Technical
Proposal Packet to indicate contractor’s intent to utilize, or to not utilize, subcontractors.
B. Additional subcontractor information may be required or requested in following sections of this Bid Solicitation
or in the Information for Evaluation section provided in the Technical Proposal Packet. Do not attach any
additional information to the Proposed Subcontractors Form.
C. The utilization of any proposed subcontractor is subject to approval by the State agency.
1.14 PRICING
A. Contractor(s) shall submit rates for the Substance Abuse Treatment Services. A rate justification should be
submitted with the pricing packet. Any cost not identified by the successful contractor, but subsequently
incurred in order to achieve successful operation, shall be borne by the Contractor. The proposed rates are
subject to negotiation prior to the contract beginning if the need arises.
B. Contractor(s) shall include all pricing on the Official Bid Price Sheet. The Official Bid Price Sheet is provided as
separate document posted with Bid Solicitation.
C. To allow time to evaluate proposals, prices must be valid for 180 days following the bid opening.
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