20C-187 Vendor Permits

Agency: New Castle County
State: Delaware
Level of Government: State & Local
  • N - Installation of Equipment
Opps ID: NBD10703765922704484
Posted Date: Mar 4, 2020
Due Date: Mar 18, 2020
Solicitation No: 20C-187 Vendor Permits
Source: Members Only
Bid Title: 20C-187 Vendor Permits
Category: Goods and Services
Status: Open

Publication Date/Time:
3/4/2020 12:00 AM
Closing Date/Time:
3/18/2020 2:00 PM
Related Documents:

Attachment Preview

New Castle County
Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID #20C-187
Sealed proposals for: Vendor Permits, Bid #20C-187
will be received until 2:00 p.m. Wednesday, March 18, 2020__ in the Purchasing Division, New Castle
County Government Center, 87 Reads Way, New Castle, DE 19720 (Telephone: 302-395-5250).
Minority and Women-owned Business Enterprises (MWBE) will be afforded full opportunity to submit
proposals and will not be subject to discrimination on the basis of race, color, national origin, sex, religion,
age, disability, or sexual orientation in the consideration of this award.
Bid envelopes will carry a clear notation in the lower left quadrant, “BID FOR Vendor Permits,
Bid #20C-187.
Any questions concerning the bid(s) should be directed to Ruth Kowalski within the Purchasing Division at
Bidders are responsible for obtaining the bid specifications and all addendums from the New Castle
County Purchasing website at www.nccde.org/purchasing.
Fax bids will not be accepted.
Bid security is waived.
New Castle County reserves the right to divide the award unless stated otherwise in the specifications.
NOTE: If required by State of Federal regulations, vendors will provide the M.S.D.S. sheets for the above
Pursuant to County Ordinance 83-172, 87-105, Delaware State Law, no contract will be awarded to any
vendor unless before or in conjunction with the actual award of the contract to such vendor, has submitted
proof satisfactory to the County or to the awarding agency, or the designated representative of the County
or the awarding agency, as the case may be, that it and each and every subcontractor named by it in its bid,
if any, will at the time it submits such proof have valid effective licenses required by the State the County,
the political subdivisions, if any, in which the project is located, the United States government, in order for
each of them (i) to do business therein; (ii) to comply with all tax laws thereof; and (iii) to perform the
labor and/or supply the material involved in the performance of the contract.
Mailing address:
Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
Bid #20C-187
Page 1 of 71
New Castle County
Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID #20C-187
The New Castle County Department of Public Works, to better serve New Castle County Park
users, is categorizing our vendor permits as follows:
1. Food: (pizza, hot dogs, sandwiches, hamburgers, tacos, water, soda, lemonade, iced tea, hot
pretzels, chips, candy, etc.).
2. Ice cream: Will be popsicles, water ice, chips, pretzels, sodas, popcorn, candy bars, etc.
New Castle County will permit vending in parks as follows:
One (1) Food and One (1) Ice Cream vendor at: Banning, Brandywine Springs, Betchel,
Bonsall, Frank Hann, Glasgow, Papermill, Powell Ford, River Road, Talley Day, and
Weiss Parks.
During the dispensing Food and Beverage product, the vendor must adhere to the
following standard of not utilizing or providing the following items to patrons:
- Plastic Cutlery of any type
- Styrofoam containers of any kind in any form
- Plastic Straws
A vendor may bid on one (1) or more of these categories and/or parks if they so desire. Please see
the attached bid specifications.
Vendors are required to provide services during the time frames specified in the contract.
Failure to provide services during these hours may result in the cancellation of your
On the attached form showing prices to be paid by the vendor to New Castle County for the
season per location/category and signed by an official of the firm. Vendors must also include their
federal tax identification number.
Vendors must bid at least the minimum bid amount required to have their bid considered. Failure
to bid the minimum required will result in the rejection of your bid.
Please return the proposals you are bidding on only.
If you have any questions, please contact the Parks Permits Office at (302) 395-5606.
Bid #20C-187
Page 2 of 71
New Castle County
Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID #20C-187
Vendor shall maintain and provide proof of insurance as required in the attached specifications.
Vendor shall maintain and provide proof of current State of Delaware business license, and all
required health permits for the State of Delaware.
Vendor shall indemnify, defend, and hold harmless New Castle County from and against any and
all claims, demands, suits, judgments, costs, and expenses asserted by a person or persons,
including, but not limited to, agents, employees, or volunteers of vendor, by reason of death or
injury to persons, or loss or damage to property, resulting from operations or use of services,
products and/or equipment purchased hereunder, or sustained in or upon the premises of the
Within seven (7) days from receiving a notice of award, the successful vendor shall either furnish
the County with proof of a Delaware Business Licensure or initiate the process of application
where required. An application may be requested in writing to: Division of Revenue, Carvel State
Building, PO Box 8750, 820 N. French Street, Wilmington, DE 19899 or by telephone to (302)
This contract shall be accessible to State agencies, political subdivisions, school districts, and
volunteer fire companies.
All documents submitted as part of the vendor’s bid/proposal will be deemed confidential during
the evaluation process. Vendor proposals will not be available for review by anyone other than
New Castle County’s Evaluation Committee or its designated agents. There shall be no disclosure
of any vendor’s information to a competing vendor prior to award of the contract.
New Castle County is a public agency and is subject to the Freedom of Information Act (FOIA).
Firms must designate those items that are considered “trade secrets” as defined in the Delaware
State Code Title 29, Chapter 100. Vendor(s) are advised that once a proposal/bid is received by
NCCo and a decision on contract award is made, its contents will become public record, and
nothing contained in the proposal will be deemed to be confidential except those proprietary items
marked as “trade secrets”.
Bid #20C-187
Page 3 of 71
New Castle County
Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID #20C-187
It is the intent of New Castle County that minority-owned business shall have the maximum
feasible opportunity to participate in the performance of contracts in the capacity of prime vendor.
New Castle County may require vending services at additional County locations throughout the
contract period. Vendor may be given the opportunity to quote on these locations. New Castle
County also reserves the right to negotiate contracts for any park(s) listed receiving no bids.
From April 1, 2020 to November 30, 2020.
Awards, if any, will be made to the highest and most responsible bidder. Upon notice of award,
vendor shall return payment and all applicable paperwork (including proof of insurance, health
permits and business license, etc.) to the Department of Public Works Permits Office. Payments
and paperwork not received prior to March 25, 2020 may result in your firm being deemed
non-responsible and the rejection of your bid, including removal from the bidders’ list.
If required by State or Federal regulations, the successful vendor must provide the M.S.D.S sheets
to the Risk Management Division and to the requesting department.
New Castle County encourages supplier diversity among firms. Please provide information on
your firm’s effort to encourage supplier diversity in your workforce and in the selection of sub-
New Castle County encourages the use of Delaware Labor.
The continuation of this contract is contingent upon funding appropriated by County Council.
Bid #20C-187
Page 4 of 71
New Castle County
Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID #20C-187
2020 Park Sites
Banning Park
Brandywine Springs Park
Frank Hann Park
Paper Mill Park
River Road Park
Weiss Park
Bonsall Park
Betchel Park
Glasgow Park
Powell Ford Park
Talley Day Park
Bid #20C-187
Page 5 of 71
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