Post-Adoption Services - CYF 20-04
|Agency:||State Government of Delaware|
|Level of Government:||State & Local|
|Posted Date:||Jul 27, 2020|
|Due Date:||Aug 31, 2020|
Bid Solicitation Details
Bid Status Details
Post-Adoption Services - CYF 20-04,
Bid Status Details
Post-Adoption Services - CYF 20-04,
|Solicitation Ad Date||7/27/2020|
|Deadline for Bid Responses||8/31/2020 at 2:00 p.m. Local Time|
RFP - Professional Services
• Bidder Fact Sheet
• Staff Statistics
Request for Proposals
For Professional Services
Bid under Title 29 Chapter 69 Section 6981
INFORMATIONAL BIDDERS CONFERENCE: NONE
PROPOSAL SUBMISSION DEADLINE: August 31, 2020 by 2:00 pm local time
The RFP schedule is as follows:
Submit questions to H. Ryan Bolles, DSCYF Procurement Administrator, at herbert.bolles@Delaware.gov
by 4:30 pm on August 19, 2020 to ensure a response prior to proposal due date. Questions received after
this time may not be answered.
There is no bidders’ conference scheduled for this RFP.
by 2:00 PM
For this RFP DSCYF will accept your proposal by email as described below. Please
submit the minimum number of separate document email attachments as possible. A
single proposal attachment is preferred, but not mandatory.
Proposals must be received by email by 2:00 PM local time Monday, August 31, 2020.
Emailed proposals arriving with a system date/time stamp after a 2:00 pm local time on
the due date will not be accepted. DSCYF is not responsible for undelivered or delayed
emails for any reason. If you experience any problem please reach out to the designee
identified on page 10 as soon as possible.
PROPOSAL Please submit your agency’s proposal to DSCYF_Bids_Submission@delaware.gov
DELIVERY: NOTE: the State of Delaware is not responsible for undelivered or delayed emails for any
The contents of any proposal shall not be disclosed to competing entities during the
As soon as
The Department will work diligently to complete the proposal review and selection
process in an expeditious fashion. While DSCYF reserves the right to contact bidders for
additional information proposals are expected to be able to stand alone based upon the
written information submitted.
As soon as Decisions are expected to be made and awards announced as soon as possible. Initial
possible notification to all bidders will be by email.
SECTION I. PROGRAM OVERVIEW
POST ADOPTION SERVICES
The Department of Services for Children, Youth and Their Families’ Division of Family Services (DSCYF/DFS) is
soliciting proposals from Delaware licensed foster care and/or adoption agencies to provide STATEWIDE Delaware
supplemental post adoption services, including adoption respite care, for families that have adopted special needs foster
children. Special needs may include ethnic background, age, membership in a minority or sibling group adopted together,
the presence of a medical condition, or physical, mental or emotional disabilities. This service will also be available to
children that exited foster care to legal permanent guardianships. Finally, this service may be available to adoptive families
who are not known to DFS but reside in Delaware. These may have been international or private adoptions through a
licensed adoption agency. The agency would provide referral for services to community agencies, provide advocacy for
the adopted children and families, provide family support services as needed, provide adoption respite care and assist with
resource identification and system navigation as needed. Other services would be to provide support groups for children,
support groups for parents, and training for adoptive families on such topics as: separation and loss, attachment, history of
abuse and neglect, etc. Such supplemental activities would be available to adoptive families to assist them to remain intact
as they work to resolve adoption related issues.
The Department of Services for Children, Youth and Their Families has as its mission, “Engage families and communities
to promote the safety and well-being of children through prevention, intervention, treatment and rehabilitative services.”
Our primary responsibility is to provide and manage a range of services for children who have experienced abandonment,
abuse, adjudication, mental illness, neglect, or substance abuse; and we endorse a holistic approach to enable children to
reach their full potential. The vision of the Department of Services for Children, Youth and Their Families is “Safe and
healthy children, resilient families, strong communities” and the Division of Family Services is committed to locating
permanent families for all children in foster care. The above is also connected to the national standards for adoption and
permanency planning. The federal Child and Family Services Reviews (CFSR) focus on Safety, Permanency and Well-
Being for children in foster care.
Availability of Funds
The FUNDING will be awarded through the DEPARTMENT’S Division of Family Services to multiple agencies which
can provide STATEWIDE services. It is the role of the CONTRACTOR to help promote the vision, mission, and goals of
the Division through successful implementation of this CONTRACT. Bidders must bid to provide services STATEWIDE.
The Department plans to enter into multiple three-year agreements with successful bidders, but reserves the right to extend
the agreement one or two additional years for up to five (5) years. The total funds available for each contract year is
approximately $238,000. The initial contract year will begin as soon as possible. Contract renewal is contingent upon
satisfactory performance and availability of funds. DSCYF reserves the right to write contracts for multi-year periods up
to five years.
Bidders should propose how supplemental services will be provided STATEWIDE for these special needs children moving
from foster care to permanency through adoption and legal guardianship. Contractors will be reimbursed on a unit cost
basis with a specific dollar amount payable to the contractor for each unit of service provided. The units of service are:
case management, training sessions, child group sessions, parent group sessions, family group sessions, adoption respite
care. The successful bidders must accept full payment by conventional check and/or other electronic means and/or
procurement (credit) card at the State’s option, without imposing any additional fees, costs or conditions
SECTION II. PROGRAM DESCRIPTION
When they cannot be reunited with their former legal parents, the Division of Family Services provides alternative,
permanent, nurturing care arrangements for Delaware children who are abused, neglected, or dependent as a result of
parent/caretaker action or inaction. The literature and case practice show that children develop to their fullest potential
when they have stable, committed families. In order to continue with the stability of the adoption, adopted children need
nurturing relationships with adoptive families that can manage their feelings of loss and grief and help them heal. They
also need an on-going mix of services and supports from community providers that are family centered, nonjudgmental,
culturally sensitive, and adoption competent where the providers understand and are able to address the long term impact
of trauma on adopted children. By providing an array of post adoption services, professionals are able to maintain safety,
permanency, and well-being of the child.
The importance of post adoption services for children adopted from foster care has been well established through research
and practice and confirmed by adoptive families themselves. In fact, all adopted children and their families can potentially
benefit from services provided after the adoption is finalized. Adopted families are affected by the challenges that arise as
a result of their children’s losses or traumas. The services most frequently requested fall into four major categories:
education and information services; clinical services; material services; and support networks. The intensity of services
varies along the continuum, beginning with preventive support services and extending through highly intensive, mental
health intervention when appropriate and necessary. Surveyed families consistently emphasize the importance of post
adoption service programs that are flexible and allow them to access the services they need when they need them. Services
should be nonjudgmental, family centered, culturally competent and tailored to meet the needs of the individual families
seeking these services.
Goals and Objectives
The goal of this Request for Proposals is to: provide contracted, community based post adoption services for foster children
who were abused, neglected or dependent; to help assure permanency of a legal family; and to ensure permanence, stability
and continuity for the children in these families through adoption or legal guardianship.
Objectives of this service include the following:
1. The total number of adoptions will increase or continue to rise for children in foster care.
2. There will be a single point of contact for information, support, and direction.
3. Information and resources will be provided to adopted children and families seeking community resources.
4. Consultation and intervention will be provided to adopted children and families in crisis.
5. Adopted children and families will be connected to community resources.
6. Advocacy and system navigation will be provided for adopted children and families experiencing a crisis.
7. Adoptive placements will be stabilized by connecting families to supportive services in the community during
the period of supervision to prevent disruptions or to prevent dissolutions after finalization.
8. Adopted children and families will remain intact by preventing the child from entering or re-entering the foster
9. Building strong collaboration with child welfare partners to strengthen the service continuum for families and
Post adoption services are provided to and on behalf of children, as well as individuals and families providing care.
Children served under this portion of the contract will be children who were in foster care and exited to permanency via
adoption and legal permanent guardianship sanctioned by the court. This service would also be available to international
and private adoptive families as needed if they reside in Delaware. These services are for families that have adopted special
needs children from foster care. Finally, this service may be available to families who are not known to DFS or for children
not in foster care who are residing in Delaware. These may have been international or private adoptions through a licensed
Age/ Gender: These services will be available to all children and their families who have been TPR’d (terminated parental
rights) and adopted or in a legal permanent guardianship awarded by the court ranging in age from one (1) year through
seventeen (17) years of age.
Client eligibility: This service is for children placed permanently from foster care. The children are TPR’d and the child
has been adopted or a legal guardianship has been awarded by the court. The children and families are residing in
Description of Services
For children for whom reunion with their parents is not possible, adoption and legal guardianship provide a legal permanent
family. Adoption is the permanency plan that gives the child the best opportunity for stability. Legal permanent
guardianship is used when adoption has been ruled out or is not possible given the needs of the child and/or the family.
The selected agency will provide direct services and identify community resources such as mental health
therapists/agencies, support groups for children and families, out-patient services, etc. needed by the child and the family
for foster children exiting the child welfare system by adoption or legal guardianship. Direct services include information
and referral, assessment, planning, case management, training and support groups for children, parents and families.
1. As the lead agency in assisting adoptive families or legal guardians needing supportive services, bidders must
describe how they plan to develop, and promote statewide community resources.
2. Bidders must describe how the adoptive families or legal guardians are supported and what case management
services are available to the children and families.
3. Bidders must describe how they are sensitive to heritage, culture, and ethnicity to those seeking support and
4. Bidders must describe a model for adoption respite care to provide temporary relief to adoptive families and
promote family stability and preservation.
5. Bidders must describe a framework for determining priority responses for families in crisis or at risk of
6. Bidders must describe how child safety and well-being will be addressed when providing post adoption
services to the families.
7. Bidders must describe how they will develop support services and groups for the children and for the parents.
8. Bidders must describe what training will be offered and available to the adoptive families.
9. Bidders must describe the specific steps they will take to assure the stability of the home situation.
10. Bidders must describe collaborative efforts and community partnerships that strengthen the service
continuum for families and children.
11. Bidders must describe how families and children have input into service model design, delivery and quality.
The successful bidders agree to assist the Division of Family Services in achieving its goal of providing information,
support, referral and advocacy to adoptive families and legal guardians.
The successful bidders will collect the following data:
number and characteristics of families served
number of adoptive placements preserved
number of pre-adoptive placements disrupted prior to the adoption
number of placements that dissolve after the finalized adoption
The following Information about the child and family will be collected and reported:
precipitating events that resulted in a referral
services provided to the child and family
primary issues that lead to the disruption
Outcome goals to be measured for post adoption services:
A reduced rate of out of home placements
A reduced number of days adopted children are in out of home placement
A reduction in the number of days that children in adoptive families are in mental health or substance abuse
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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