Deferred Maintenance Review

Agency: State Government of Delaware
State: Delaware
Level of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD10705705951968382
Posted Date: Jan 6, 2021
Due Date: Feb 18, 2021
Source: Members Only
Bid Solicitation Details
Bid Status Details
for
Deferred Maintenance Review,
DSU21022605-MAINT_R
Solicitation Ad Date 1/6/2021
Deadline for Bid Responses 2/18/2021 at 3:00 p.m. Local Time
Supporting Documents RFP - Professional Services
Overview
Contact Information zchaudhry@desu.edu

Attachment Preview

Delaware State University
Delaware State University
Request for Proposal
Deferred Maintenance Review
Contract No. 21-02-26-05
Bid packets must be received by: 3:00pm of February 18, 2021
Time listed above is the local time in the State of Delaware
Email: constructionbid@desu.edu
Note: Bidder bears the risk of b id ’ s late delivery, non-delivery, or spam box delivery. Bidder must have a system delivered email return
receipts request.
Point of Contact:
Zafar Chaudhry, Associate Vice President
Email: constructionbid@desu.edu
RFP - Deferred Maintenance Review - Contract No. 21-02-26-05
Delaware State University
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for the contract listed on cover page. The proposal
consists of the following:
I. Purpose and Background
II. Scope of Work/ Services
III. Format For Proposal/ Required Information
IV. Professional Services RFP Administrative Information
V. Proposal Evaluation
VI. Pre-Bid Meeting
VII. Definitions and General Provisions
VIII.
Proposal Reply Section – Response/ Bid Submission Form
Attachments:
1) Non-Collusion Statement
2) Exceptions
3) Confidentiality and Proprietary Information
4) Business References
5) Subcontractor Information Form
6) Bid/ Pricing Sheet/ Bid Quotation
Appendix(s):
A. Scope of work and technical requirements
B. List of Buildings and Related Information
C. Maps Showing Buildings by Each Campus/ Facility
D. Cyber Responsibilities, Liability and Insurance
Responses will be received electronically through email to constructionbid@desu.edu The email subject must have
RFP name and contract number. If you need to abbreviate the RFP name, you can do so. Electronic response
should have only one file in total. File name must start with vendor’s name. Aggregate size of your response without
compressing the file must not be more than 5 megabytes. Response must be in pdf format, should not be protected
with any password and should be only one file instead of multiple files. Deviation from this limit will be an automatic
cause for rejection of your response. Do not send any unnecessary messages to this email address. Otherwise,
your emails will be marked as spam thus you will fully assume the risk/ liability of no response from the University
to your email messages.
Bidder bears the risk of incomplete response, late delivery or delivery at wrong email address of the University other
than specified in this RFP. Bidder must make sure they receive confirmation stating their bid has been received.
University is not responsible if bid goes into spam or is not delivered by the system whatsoever until University
confirms its receipt.
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and
correctly including but not limited to all attachments and bid submission form.
RFP - Deferred Maintenance Review - Contract No. 21-02-26-05
1
Delaware State University
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP).
There will be NO mandatory pre-bid meeting.
Bid bond requirement for this RFP has been waived.
The term of the contract between the successful bidder and the University shall be for the length of the
completion of project.
This RFP will use capital funds.
RFP - Deferred Maintenance Review - Contract No. 21-02-26-05
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Delaware State University
I.
Purpose
Delaware State University (hereinafter referred to as DSU or University) is seeking Proposals from
qualified firms to provide Deferred Maintenance Review.
The contract for this RFP will be awarded to the vendor who best meets the needs of the University. This
request for proposals (“RFP”) is issued pursuant to 29 Del. C. §§ 6981 and 6982.
Background
Last time this study was done in 2014 during the process of Master Plan Updates at that time.
About Delaware State University
Delaware State University (DSU) is located in Dover, Delaware and has a long and proud history as one of
America’s Historically Black Colleges and Universities (HBCUs). It has a blend of both long-standing
traditions and growing diversity. Founded in 1891 as the State College for Colored Students, DSU takes
pride in its heritage as one of the country’s first land-grant educational institutions, rooted early on in
agriculture and education. Our current population includes a 65 percent African-American enrollment and an
increasing number of Caucasian, Hispanic, Asian and other international students.
With a changing world comes a changing campus, and DSU prepares its students for the global challenges
of the new millennium and beyond. The University is a welcome center for learning for people from many
cultural backgrounds who speak several different languages and dialects. DSU is a melting pot for education,
and after graduation—wherever life takes them—our students are truly “making their mark on the world.”
For more information about University, please visit us at https://www.desu.edu/
Schedule of Events
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised that
these dates and milestones are not absolute and may change due to unplanned events during the bid proposal
and award process.
Deadline for Questions
Response to Questions Posted by
Deadline for Receipt of Proposals
Contractor Selection Date
Anticipated Contract Start
January 19, 2021 at 10:00am local time
February 08, 2021
February 18, 2021 at 03:00pm local time
TBD
March 15, 2021
* Each date listed above is subject to change. Times listed above are local time in the State of
Delaware.
RFP - Deferred Maintenance Review - Contract No. 21-02-26-05
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Delaware State University
Note: All questions shall be in writing (in MS Word format, written in a paragraph form and numbered.) No
table or Ms. Excel spreadsheet, etc. should be inserted. Therese questions should be submitted via email to
constructionbid@desu.edu Questions must be submitted in the following format. Deviations from this format will
not be accepted and entertained.
Section number___, Paragraph number___, Page number___, Text of passage being questioned____,
Question: _________________________________________.
All public related information including but not limited to answers to RFP questions, amendments or changes to
the RFP, changes to the scheduled events/ dates of the RFP, contract award/ no award and other relevant
information will be published at www.bids.delaware.gov next to the RFP. Most of this information will be published
in the form of addendums. Please do not expect to receive any personalized or individual responses from the
University. Therefore, we encourage all prospective bidders to please take a moment to register your
organization (provided you have not already done so) by clicking at https://denotificationservices.bbcportal.com/
Each proposal must be accompanied by a transmittal letter which briefly summarizes the proposing firm’s
interest in providing the required professional services. The transmittal letter must also clearly state and
justify any exceptions to the requirements of the RFP which the applicant may have taken in presenting the
proposal. (Applicant exceptions must also be recorded on Attachment 2). The proposal must be submitted
electronically to constructionbid@desu.edu
The Delaware State University reserves the right to deny any and all exceptions taken to the RFP
requirements.
PREBID MEETING
No Pre-Bid Meeting will be held for this Request for Proposals.
II.
Scope of Work/ Services
The Vendor(s) shall provide all equipment, materials, software, and labor to supplement the University’s need
for this contract as described herein in Appendix A. The contract will require the Vendor(s) to cooperate with the
University to insure the University receives the most current state-of-the-art material and/or services.
III. Format for Proposal/ Required Information
Unless specified in the scope of work, the following information shall be provided in each proposal in the
order listed below. Failure to respond to any request for information within this proposal may result in
RFP - Deferred Maintenance Review - Contract No. 21-02-26-05
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