Law Enforcement Uniforms

Agency: State Government of Delaware
State: Delaware
Level of Government: State & Local
Category:
  • 84 - Clothing, Individual Equipment, and Insignia
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD10705866077622846
Posted Date: Jan 7, 2019
Due Date: Jan 25, 2019
Source: Members Only
Bid Solicitation Details
Bid Status Details
for
Law Enforcement Uniforms,
GSS19844-LAW_UNFRMS
Solicitation Ad Date 1/7/2019
Deadline for Bid Responses 1/25/2019 at 3:00 p.m. Local Time
Supporting Documents ? Request for Information
Contact Information maria.bagley@state.de.us

Attachment Preview

STATE OF DELAWARE
EXECUTIVE DEPARTMENT
OFFICE OF MANAGEMENT AND BUDGET
State of Delaware
Law Enforcement Uniforms
Request for Information
Request No. GSS19844-LAW_UNFRMS
January 7, 2019
- Deadline to Respond -
January 25, 2019
3:00PM (Local Time)
Version: July 7, 2017
Date: January 7, 2019
REQUEST for INFORMATION NO. GSS19844-LAW_UNFRMS
This Request for Information (RFI) will not result in award of a competitively bid contract.
The State of Delaware, Government Support Services, is seeking market information on law
enforcement uniforms. The information gathered may or may not lead to the issuance of a Request
for Proposals.
Responses to this Request for Information will remain confidential until such time as a determination
is made on whether the State will move forward with a Request for Proposal for any one or more
types of law enforcement uniforms. If a decision is made to move forward with a Request for
Proposal, the responses to this Request for Information will remain confidential until the completion
of the Request for Proposal process.
All responses to this Request for Information shall be submitted in a sealed envelope clearly
displaying the request for information number and vendor name by January 25, 2019, at 3:00
PM (Local Time).
Responses must be mailed to:
State of Delaware
Government Support Services
GSS19844-LAW_UNFRMS
100 Enterprise Place, Suite 4
Dover, DE 19904-8202
Please review and follow the information and instructions contained in this Request For Information
(RFI). Should you need additional information, please contact Maria Bagley at
maria.bagley@state.de.us .
I. INTRODUCTION
A. RFI DESIGNATED CONTACT
All requests, questions, or other communications about this RFI shall be made in writing
to the State of Delaware. Address all communications to the person listed below;
communications made to other State of Delaware personnel or attempting to ask
questions by phone or in person will not be allowed or recognized as valid. Vendors
should rely only on written statements issued by the RFI designated contact.
Maria Bagley
State of Delaware
Government Support Services
100 Enterprise Place, Suite 4
Dover, DE 19904-8202
or
maria.bagley@state.de.us
To ensure that written requests are received and answered in a timely manner, electronic
mail (e-mail) correspondence is acceptable, but other forms of delivery, such as postal
and courier services can also be used.
B. CONTACT WITH STATE EMPLOYEE
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFI is expressly prohibited without prior
consent. Vendors directly contacting State of Delaware employees risk elimination of their
response from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
C. RFI OBLIGATION
The RFI is a request for information only. There will be no contract awarded as a result of
this RFI. Nothing in the materials vendors provide, further referred to as Vendor
Information Packages (VIP) as a response to this RFI nor the State’s remarks or
responses to the VIP’s of any individual vendor, will be considered binding for a future
contract.
D. RFI QUESTION AND ANSWER PROCESS
The State of Delaware will allow written requests for clarification of the RFI and its
attachments. All RFI questions shall be received no later than January 14, 2019. All
questions will be consolidated into a single set of responses and posted on the State’s
website at www.bids.delaware.gov by the date of January 18, 2019. Vendor names will
be removed from questions in the responses released. Questions should be submitted in
the following format. Deviations from this format will not be accepted.
Section number
Paragraph number
Page number
Text of passage being questioned
All questions may be submitted by email to: maria.bagley@state.de.us
Or, questions may be submitted by mail to the RFI designated contact address identified
above, but must be received by the “no later than” RFI questions deadline specified.
Questions not submitted electronically shall be accompanied by a CD and all questions
shall be formatted in Microsoft Word.
II. SCOPE OF WORK
A. PURPOSE / BACKGROUND
The purpose of this RFI is to provide the State of Delaware with information regarding vendor
interest and capabilities providing law enforcement uniforms. The State of Delaware invites
vendors to submit their capabilities and interests relative to this Request for Information (RFI).
The State of Delaware may reference this material as indicative of industry capabilities and
in the event the State of Delaware issues a Request for Proposal (RFP), the State may use
this material to facilitate the development of the RFP or the establishment of standards and
policies.
B. STATEMENT OF NEEDS
The majority of Law Enforcement Agencies throughout the State of Delaware utilize custom
made, off the bolt, uniforms for their officers. The State is looking for alternate solutions to
custom made uniforms that will provide a high quality product that ensures officers are able
to complete the tasks required in their job without obstructions from ill-fitting apparel.
Complete Law Enforcement Uniforms include badges, patches or insignia, hash marks or
bars, as well as accessories, such as ties, hats, hat straps, belts, etc. The State is seeking
solutions for full uniform compliments that can accommodate multiple Law Enforcement
Agencies throughout the State of Delaware. Shoes and body armor are not included in the
full uniform compliment.
Law Enforcement Agencies need the flexibility to be able to order replacement uniform
apparel in the desired quantities needed, either one piece or a full uniform compliment for
new officers, within a reasonable time frame.
III. VENDOR INFORMATION PACKAGE (VIP) REQUIREMENTS
A. COVER LETTER
Each VIP response will have a cover letter on the letterhead of the company or organization
submitting the response. The cover letter must briefly summarize the Vendor's ability to
provide the services specified in the RFI. The cover letter must also identify a contact person
which includes a phone number and email address.
B. DESCRIPTION OF SERVICES AND QUALIFICATIONS
Each response must contain a detailed description of how the Vendor could provide the
goods and services outlined in this RFI. This part of the response may also include
descriptions of any enhancements or additional services or qualifications the Vendor will
provide that are not mentioned in this RFI.
C. NUMBER OF COPIES WITH MAILING OF RESPONSE
Each VIP response must be submitted with one (1) paper copy and one (1) electronic copy
on CD or DVD media disk. VIP responses are to be sent to the State of Delaware and
received no later than 3:00 PM (Local Time) on January 25, 2019. The VIP response may
be delivered by Express Delivery (e.g., FedEx, UPS, etc.), US Mail, or by hand to:
State of Delaware
Government Support Services
GSS19844-LAW_UNFRMS
100 Enterprise Place, Suite 4
Dover, DE 19904-8202
Any response submitted by US Mail shall be sent by either certified or registered mail. Any
response received after the date and time deadline referenced above shall be returned
unopened.
D. VENDOR INFORMATION PACKAGE (VIP) RESPONSE
1. SERVICE
Identify how your company has the capability to provide the commodities and services
described in the Statement of Need. In the event your company is capable of providing
additional services related to the Statement of Need that are not already identified, please
separate the VIP response by service/commodity.
2. EXPERIENCE
Provide a list of current Law Enforcement Agencies, Federal, State, and or Local, which
you currently provide uniforms and accessories as described in the Statement of Needs.
Include the length of service, composition of uniform (to include Manufacturer) and the
method of processing orders for customized options. Describe your process for
reordering one-offs and providing consistency in style, color and fabric content. Describe
your experience working with Law Enforcement Academies and or the processing of
large orders for new recruits.
3. PRICING
Provide pricing options for uniform apparel, breaking out available options as well as
other uniform accessories available. If embellishments, such as patches, insignia and
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