Scrap Tire Management Projects

Agency: State Government of Delaware
State: Delaware
Level of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
Opps ID: NBD10705905829340932
Posted Date: Jan 11, 2021
Due Date: Feb 10, 2021
Source: Members Only
Bid Solicitation Details
Bid Status Details
for
Scrap Tire Management Projects,
NAT21001-SCRAPTIRE
Contract Specific Message:

Non-mandatory pre-bid meeting
Solicitation Ad Date 1/11/2021
Deadline for Bid Responses 2/10/2021 at 3:00 p.m. Local Time
Supporting Documents RFP - Materiel and Nonprofessional Services
Contact Information Nicole.hill@delaware.gov

Attachment Preview

State of Delaware
Scrap Tire Management Projects
Request for Proposal
Contract No. NAT21001-SCRAPTIRE
January 11, 2021
- Deadline to Respond -
February 10, 2021
3:00 PM (Local Time)
Version: November 15, 2019
STATE OF DELAWARE
Department of Natural Resources and Environmental Control (DNREC)
Scrap Tire Management Program
CONTRACT NO. NAT21001-SCRAPTIRE
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for Scrap Tire Management Projects. The proposal
consists of the following:
Contents:
I.
INTRODUCTION
II. SCOPE OF WORK
III. FORMAT FOR PROPOSAL
IV. PROPOSAL EVALUATION PROCEDURES
V. MANDATORY PREBID MEETING
VI. DEFINITIONS AND GENERAL PROVISIONS
VII. PROPOSAL REPLY SECTION
ATTACHMENTS
Appendix A – STATEMENT OF WORK AND TECHNICAL SPECIFICATIONS
Appendix B – PRICING FORMS
** Ctrl+Click on the headings above will take you directly to the section.
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and correctly
and returned in a sealed envelope clearly displaying the contract number and vendor name by February 10,
2021 at 3:00 PM (Local Time) to be considered.
Proposals must be mailed to:
DNREC – CAPS
Scrap Tire Management Program
Attn: Tara Grazier
89 Kings Highway
Dover, DE 19901
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP). Should you need additional information, please call Tara Grazier at 302-739-9403 or email
tara.grazier@delaware.gov .
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STATE OF DELAWARE
Department of Natural Resources and Environmental Control (DNREC)
Scrap Tire Management Program
I. INTRODUCTION
A. PURPOSE
The purpose of this Request for Proposal is to obtain sealed proposals to establish a pool of qualified
vendors to complete scrap tire management projects. The scrap tire management projects may consist of
removing and/or remediating scrap tire piles in any of the three counties.
It is the goal of this Request f or Proposal to identify a vendor(s) and execute contracts to scrap tire removal
contractors. Once contracts are executed, DNREC will invite contractors to bid on specific scrap tire
projects. Each scrap tire project will be awarded separately.
1. COMPETITIVE SEALED PROPOSAL
It has been determined by DNREC, pursuant to Delaware Code Title 29, Chapter 6924 (a) that this
solicitation be offered as a request for competitive sealed proposals because the use of competitive
sealed bidding is not practical and/or not in the best interest of the State. The use of competitive
sealed proposals is necessary to:
Use a contract other than a fixed-price type; or
Conduct oral or written discussions with vendors concerning technical and price aspects of their
proposals; or
Afford vendors an opportunity to revise their proposals through best and final offers; or
Compare the dif f erent price, quality and contractual f actors of the proposals submitted; or
Award a contract in which price is not the determining factor.
2. CONTRACT REQUIREMENTS
This contract will be issued to vendors providing services related to removal and remediation of scrap
tire projects.
3. AGENCY USE CONTRACT
Pursuant to 29 Del. C. §6904(e) respectively, if no state contract exists f or a certain good or service,
covered agencies may procure that certain good or service under another agency's contract so long
as the arrangement is agreeable to all parties. Agencies, other than covered agencies, may also
procure such goods or services under another agency's contract when the arrangement is agreeable
to all parties.
4. MULTIPLE SOURCE AWARD
The Agency reserves the right to award this contract to more than one vendor pursuant to 29 Del.C.
§6926. The basis for such selection shall be: DNREC has determined that the best interest of the State
of Delaware is served by selecting multiple vendors to identify a pool of qualified vendors to ensure
competition when selecting a vendor for a specific scrap tire project. It is the intent of this RFP to identify
and award contracts to a large pool of vendors that will then be able to bid on specific scrap tire projects
as they arise.
Additionally, DNREC may award a specific scrap tire project to two or more vendors if the agency head
makes the determination that such an award is in the best interest of the State of Delaware.
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STATE OF DELAWARE
Department of Natural Resources and Environmental Control (DNREC)
Scrap Tire Management Program
5. POTENTIAL CONTRACT OVERLAP
Vendors shall be advised that the State, at its sole discretion, shall retain the right to solicit for goods
and/or services as required by its agencies and as it serves the best interest of the State. As needs
are identified, there may exist instances where contract deliverables, and/or goods or services to be
solicited and subsequently awarded, overlap previous awards. The State reserves the right to reject
any or all bids in whole or in part, to make partial awards, to award to multiple vendors during the
same period, to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the State of Delaware.
6. SUPPLEMENTAL SOLICITATION
The State reserves the right to advertise a supplemental solicitation during the term of the Agreement if
deemed in the best interest of the State.
7. CONTRACT PERIOD
Each Vendor’s contract shall be valid for a three (3) year period from February/March 2021 through
February/March 2024. Each contract may be renewed for two (2) one (1) year periods through
negotiation between the Vendor and DNREC. Negotiation may be initiated no later than ninety (90) days
prior to the termination of the current agreement.
The State reserves the right to extend this contract on a month-to-month basis for a period of up to three
months af ter the term of the full contract has been completed.
B. KEY RFP DATES/MILESTONES
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised
that these dates and milestones are not absolute and may change due to unplanned events during the bid
proposal and award process.
Activity
RFP Availability to Vendors
Inf ormational Meeting (Not Mandatory)
Written Questions Due No Later Than (NLT)
Written Answers Due/Posted to Website NLT
Proposals Due NLT
Public Proposal Opening
Contract Award
Due Date
January 11, 2021
January 21, 2021 at 1:30 PM
January 27, 2021
February 3, 2021
February 10, 2021
February 11, 2021
Will occur within 90 days of bid opening
C. INQUIRIES & QUESTIONS
We welcome your interest in working with us, and we will be pleased to answer any questions you may have
in formulating your response to this Request for Proposal.
All questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other
aspect of this RFP must be received in writing by January 27, 2021. All questions will be answered in writing
by February 3, 2021 and posted on http://bids.delaware.gov/ website. All questions must make specific
reference to the section(s) and page numbers from this RFP where applicable. Oral explanations or
instructions will not be binding.
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STATE OF DELAWARE
Department of Natural Resources and Environmental Control (DNREC)
Scrap Tire Management Program
D. RFP DESIGNATED CONTACT
All requests, questions, or other communications about this RFP shall be made in writing to the State of
Delaware. Address all communications to the person listed below; communications made to other State
of Delaware personnel or attempting to ask questions by phone or in person will not be allowed or
recognized as valid and may disqualify the vendor. Vendors should rely only on writtenstatements issued
by the RFP designated contact.
Tara Grazier
DNREC – CAPS
Scrap Tire Management Program
89 Kings Highway
Dover, DE 19901
Tara.grazier@delaware.gov
(302) 739-5060 (fax)
To ensure that written requests are received and answered in a timely manner, electronic mail (e-mail)
correspondence is acceptable, but other forms of delivery, such as postal and courier services can also
be used.
E. CONTACT WITH STATE EMPLOYEE
Direct contact with State of Delaware employees other than the State of Delaware Designated Contact
regarding this RFP is expressly prohibited without prior consent. Vendors directly contacting State of
Delaware employees risk elimination of their proposal from further consideration. Exceptions exist only
f or organizations currently doing business in the State who require contact in the normal course of doing
that business.
II. SCOPE OF WORK
A. OVERVIEW
The Vendor(s) shall provide all equipment, materials and labor to supplement the State of Delaware’s need
for scrap tire management projects as described herein. The contract will require the Vendor(s) to cooperate
with the ordering agency to insure the State receives the most current state-of-the-art material and/or
services.
B. BACKGROUND
The Delaware legislature has identified that scrap tire piles have the potential to negatively impact human
health and the environment. As such, DNREC is seeking qualified vendors to complete scrap tire projects,
including removal of scrap tires from properties throughout the State, in order to mitigate those impacts.
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