Concession Stand Operations

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Agency:	City of Cartersville
State:	Georgia
Level of Government:	State & Local
Category:	M - Operation of Government Owned Facilities
Opps ID:	NBD10898168012172458
Posted Date:	Feb 8, 2024
Due Date:	Feb 23, 2024
Source:	Members Only

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Friday, February 23, 2024 - 4:00pm

Bid/RFP Reference Number:

RFP 24-004

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The City of Cartersville (the City) is soliciting proposals in order to identify individuals and/or businesses qualified to operate the City's concession stands located throughout select City’s Parks. The selected concessionaire will be required to operate the concession stand according to the terms and conditions as outlined in the City's Concession Agreement, this RFP, and the selected concessionaire's proposal. This RFP is intended to encourage concessionaires to clearly show that they are qualified to provide food and beverage services in a consistent and revenue positive manner. Each proposal must clearly identify their knowledge of concession operations, food safety practices, contract relations and demonstrate financial stability. Requirements and City of Cartersville needs are outlined in this RFP.

Supporting Documents

Cartersville Concessions RFP 24-004 (140 KB)

Attachment Preview

City of Cartersville

Parks & Recreation Department

Request for Proposal

Concession Stand Operations

RFP 24-004

Issue Date: February 6, 2024

Last date to submit questions: February 23, 2024, 4pm

RFP Opening: March 5, 2024, 3pm

Cartersville Parks and Recreation Department

Administration Building

100 Pine Grove Road

Cartersville, GA 30120

City of Cartersville

Concession Stand Operations

REQUEST FOR PROPOSAL (RFP)

The City of Cartersville (the City) is soliciting proposals in order to identify individuals

and/or businesses qualified to operate the City's concession stands located throughout

select City’s Parks. The selected concessionaire will be required to operate the

concession stand according to the terms and conditions as outlined in the City's

Concession Agreement, this RFP, and the selected concessionaire's proposal. This RFP

is intended to encourage concessionaires to clearly show that they are qualified to provide

food and beverage services in a consistent and revenue positive manner. Each proposal

must clearly identify their knowledge of concession operations, food safety practices,

contract relations and demonstrate financial stability. Requirements and City of

Cartersville needs are outlined in this RFP.

I. RFP TERMS AND CONDITIONS

A) This RFP does not commit the City to award a contract. No other party, including any

proposer, is intended to be granted any rights hereunder. Proposals which, in the sole

discretion of the City, do not meet the minimum requirements, including without limitations

the minimum proposal submission requirements, will not be reviewed. This RFP and the

process it describes are proprietary to the City and are for the sole and exclusive benefit

of the City. Any response, including written documents and verbal communication by any

proposer to this RFP, will become the property of the City and if required by law may be

subject to public disclosure by the City or any authorized agent of the City. The City is not

liable for any costs associated with the development, preparation, transmittal or

presentation of any proposal or material(s) submitted in response to this RFP.

B) It shall be the proposer's responsibility to review and verify the completeness of its

proposal. The City may request additional or clarifying information or more detailed

information from any proposer at any time, including information inadvertently omitted by

a proposer. The City may request to inspect properties or contact clients referenced in

the proposer's proposal. The City also reserves the right to conduct investigations with

respect to the qualifications of a proposer.

C) Verbal communication made by any City employee or agent of the City with respect to

this RFP is not binding and shall not in any way be considered as a commitment by the

City. Only written responses to questions submitted in writing to the City or written

addenda to this RFP issued by the City will be considered binding on the City.

D) City employees and officials are prohibited from responding to this RFP or being a

party, direct or indirect, to any contract awarded to, any City employee or official who

submits a proposal or solicits any contract in which he or she may have any direct or

indirect interest. No proposer may be a proposer to more than one proposal submitted

pursuant to this RFP. Entities that are legally related to each other or to a common entity

may not submit separate proposals. Any proposal may be rejected that, in the City's sole

judgment, violates these conditions or the spirit of these conditions.

E) The City reserves and may exercise the following rights and options with respect to

evaluation of proposals and selection for negotiations:

i. To reject any and all proposals and re-issue the RFP at any time prior to execution of a

final contract if, in the City's sole discretion.

ii. To supplement, amend, substitute or otherwise modify this RFP at any time prior to

selection of one or more proposers for negotiation and to cancel this RFP with or without

issuing another RFP;

iii. To accept or reject any or all of the items in any proposal and award the contract in

whole or in part if it is deemed in the City's best interest to do so;

iv. To reject the proposal of a proposer that, in the City's sole judgment, has been

delinquent or unfaithful in the performance of any contract with the City or another entity,

is financially or technically incapable, or is otherwise not a responsible proposer;

v. To reject as informal or non-responsive any proposal which, in the City's sole judgment,

is incomplete, is not in conformity with applicable law, is conditioned in any way, deviates

from this RFP or contains erasures, ambiguities, alterations or items of work not called

for by this RFP;

vi. To waive any informality, defect, non-responsiveness and/or deviation from this RFP

that is not, in the City's sole judgment, material to the proposal;

vii. To permit or reject, at the City's sole discretion, amendments (including information

inadvertently omitted), modifications, alterations and/or corrections of proposals by some

or all of the proposers following proposal submission;

viii. To request that some or all the proposers modify proposals based upon the

evaluation of the City.

F) The City reserves the right to negotiate terms with the accepted or winning proposal.

The City shall not be obligated to inform other proposers of the changes, or permit them

to revise their proposals accordingly, unless the City, in its sole discretion, determines

that doing so and permitting such is in the City's best interest. Should negotiations not

prove satisfactory with the selected proposer(s), the City reserves the right to discontinue

negotiations. Additional individuals and/or businesses may be asked to enter into

negotiations and/or the City may solicit new proposals.

G) SAVE Affidavit - During the entire duration of this Agreement, Contractor must remain

in compliance with Georgia Security and Immigration Compliance Act of 2007 and

Georgia code § 13-10-91 and § 50-36-1.

H) E-VERIFY-Contractor shall be required to be registered with and comply with Federal

E-Verify requirements and the requirements of the Georgia Security and Immigration

Compliance Act, O.C.G.A. § 13-10-91. Contractor shall submit the required affidavit

promulgated by the Georgia Department of Labor to affirm its compliance. “E-Verify” is

an internet-based employment eligibility verification program, operated by the U.S.

Department of Homeland Security (DHS) in partnership with the Social Security

Administration (SSA), that allows employers to electronically verify through an online

government database the work eligibility of newly hired employees. E-Verify is

administered by U.S. Citizenship and Immigration Services (USCIS).

II. CARTERSVILLE CONCESSION FACILITIES

• Cartersville Sports Complex – 11 Sugar Valley Road, Cartersville

• Dellinger Park – 100 Pine Grove Road, Cartersville

• John H Morgan Gym – 133 Aubrey Street, Cartersville

III. CONCESSION AREA

The concession facility is intended for food and drinks and occasional promotional items.

The City will provide and pay for utility services to the concession stand. The selected

concessionaire will be allowed to use the City's existing equipment in the concession

stand, but will be responsible for the maintenance, repair, and care of such equipment

during the term of the contract. If any City equipment becomes inoperable, and repair is

not economically feasible, the City will be responsible for replacement of such equipment,

provided it is not the result of any negligent act or omission of the selected concessionaire

or it’s worker(s). Any additional equipment necessary for the operation of the concession

stand must be provided by the selected concessionaire (and maintained, repaired and/or

replaced by the selected concessionaire). The selected concessionaire shall be

responsible for any damage to the concession stand resulting from any negligent act or

omission of the selected concessionaire or its worker(s). The City will provide pest control

for the entire building including the concession stand.

IV. CONCESSION OPERATIONS

Concession operation will be a key component to the overall character of the Park system.

The selected concessionaire shall operate the concession stand in compliance with all

local, state, and federal laws and all ordinances and other governmental permits, rules,

and regulations, including all Georgia Department of Health rules, codes, and regulations.

The selected concessionaire shall obtain all permits, certifications, and inspections

required to operate the concession stand and to sell food and drinks. Additionally, the

selected concessionaire will be required to satisfy the following conditions as a part of the

concession operation:

Personnel

The selected concessionaire will be responsible for hiring and supervising the necessary

personnel to operate the concession stand. The selected concessionaire will comply with

all federal, state, and local laws related to age requirements, minimum wage, social

security, nondiscrimination, ADA, unemployment compensation, and worker’s

compensation. The selected concessionaire's personnel shall wear a uniform and an

identification badge.

Operating Hours & Season

Hours of operation may vary based upon seasons, weather, scheduled activities, and

business operation. The desire is that the concession facility will be open during our

programs and tournaments to serve park patrons. However, minimum hours of operation

shall be thirty (30) minutes from the beginning of a scheduled activity until fifteen (15)

minutes from the conclusion of the scheduled activity. Scheduled activities would be City

sponsored activities and special events. The City has the right to bring in outside food

and drink vendors such as food trucks for City Special Events and Activities. Game or

league schedules will be provided to the concessionaire as soon as they are published.

Games played Monday through Friday shall be scheduled to begin no earlier than 4:30

pm and end no later than 10:00 pm. Games played on Saturdays shall be scheduled to

begin no earlier than 8:00 am and end no later than 10:00 pm. The outdoor aquatic

facilities will be operational beginning daily in May (or when public schools are out for

summer break) throughout the summer with the season ending in September.

Menu Items

The concessionaire is expected to serve quality food and drinks to meet the needs of the

park patrons. Menu items such as pizza, sandwiches, hot dogs, nachos, pastries, and

other snacks should be offered at competitive prices for similar facilities. Beverages

should include at a minimum soda, coffee, sport drinks, and bottled water. Additional

beverages such as juice drinks and lemonade as well as frozen drinks and/or snow cones

would also be appropriate. Alcohol sales of any type are not permitted at any park facility

unless there is a special alcohol permit issued by the City for special events and activities.

All menu items and prices must be submitted to the City for approval prior to any product

sales.

Concession Supplies

All supplies needed to support food and beverage operations are the sole responsibility

of the concessionaire, including but not limited to food, serving/paper supplies, utensils,

employee uniforms, aprons, and caps.

General Appearance/Cleanliness/Maintenance

The concessionaire shall be responsible for keeping the concession stand in a neat,

clean, and sanitary condition at all times. Ongoing regular care of all floor service areas

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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