Single Axel Flatbed Truck
|Agency:||Black Hawk County|
|Level of Government:||State & Local|
|Posted Date:||Sep 14, 2020|
|Due Date:||Sep 23, 2020|
Single Axel Flatbed Truck
|Category:||Building Maintenance Request for Proposal|
Black Hawk County Building Maintenance
316 E 5th St, Room B-41
Waterloo, IA 50703
September 14, 2020
BLACK HAWK COUNTY, IA - REQUEST FOR PROPOSAL
SINGLE AXEL FLATBED TRUCK
The Black Hawk County Maintenance Department, under the jurisdiction of the Board of
Supervisors, is seeking bids for the purchase of a 2020 or newer 350/3500 (Ford, Chevy,
Ram, or equivalent) series, Single Axel Chassis Cab with aluminum hoist bed. Bid
specifications are also online at www.co.black-hawk.ia.us under “Current Bidding
This entire document, including all attachments, shall be considered as binding, part
of the contract, and must meet or exceed the specifications set forth in this Request
Refer questions to Dana Laidig, Administrative Aide to Rory Geving, at 319-833-3087 or by
e-mail to firstname.lastname@example.org.
SCHEDULE: (Dates and times subject to change at Black Hawk County’s discretion.)
Monday, September 14, 2020
Bid submittal due:
Wednesday, September 23, 2020
By 3:00 p.m.
Black Hawk County Courthouse
316 E. 5th St., Room B-41, Waterloo, IA
Award of contract:
Tuesday, September 29, 2020
during the Black Hawk County Board of Supervisors’
Meeting beginning at 9:00 a.m.
Black Hawk County Courthouse
316 E. 5th St., Room 201, Waterloo, IA., 50703.
Each Bid must be accompanied by the “Form of Bid” included in this Instruction to Bidders
document. One complete set of catalogs and other specifications sheets or literature giving detailed
information on the item bid shall be filed with the bid.
Bid price shall be on units that fully conform to the specifications. Please see Attachment C for
specifications. Optional extras may be bid as additions, and submitted on a separate sheet attached
to the proposal.
All bids must be hand-delivered or mailed to: Black Hawk County Courthouse, Maintenance Dept.,
316 E. 5th St., Room B41, Waterloo, Iowa. It shall be the sole responsibility of the proposer to
ensure that the bid is received by Black Hawk County at the above location and time. No faxed or e-
mailed bids will be accepted under any circumstances. Each bid must remain valid at least 60 days
from the date the bid is due.
No faxed or e-mailed bids will be accepted under any circumstances.
If the bidder wishes to quote prices on more than one model, he may submit these prices for each
model in the same envelope.
After a bid has been awarded, a Purchase Order will be issued to cover quantities, delivery dates,
PAYMENT AND DELIVERY OF ITEMS
Payment for items purchased by Black Hawk County will be made after the items have been
received and accepted by the County. All items must be delivered to:
Black Hawk County Courthouse 316 E.5th St. RM B-41, Waterloo, Iowa 50703.
RECEIVING AND INSPECTION BY BLACK HAWK COUNTY
Unit(s) must be delivered in accordance to the governing specification. All units will be inspected
by the County after delivery. If the units are rejected because of deficiencies, it shall be the vendor's
responsibility to pick up the unit(s), make the necessary correction(s) and redeliver the unit(s) for
re-inspection. The vendor must arrange to have the necessary work done on an approved schedule
set within 96 hours (exclusive of Saturdays, Sundays and holidays) after receipt of written
notification from the County. Otherwise, the County may make the corrections at the vendor's
A copy of the vendor's standard pre-delivery service checklist shall be completed for each unit,
signed by a representative of the organization performing the service inspection and delivered with
the unit. Payment will not be processed on units delivered to the County that still require servicing
by the vendor. The County may withhold the full amount of the contract price if, in its opinion, the
unit contains major deviations from specifications.
REMEDIES UPON DEFAULT
In any case where the supplier has failed to deliver, or has delivered nonconforming goods or
services, Black Hawk County shall provide a Cure Notice. If after notice the supplier continues to be
in default, Purchasing may procure goods or services and substitution from another source and
charge the difference between the contract price and the market price to the defaulting supplier. If
necessary the County Attorney shall be requested to make collection from the defaulting supplier.
HOLD HARMLESS AGREEMENT
The outside party shall indemnify and hold harmless Black Hawk County, its agents and employees,
from and against all claims, damages, losses and expenses including attorneys’ fees arising out of or
resulting from the performance of the work, provided that any such claim, damage, loss or expense:
a) is attributable to bodily injury, sickness, disease or death, or to the damage to or destruction
of tangible property (other than the work itself) including the loss of use resulting
b) is caused in whole or in part by any negligent act or omission of the outside party or its
subcontractor, anyone directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable, regardless of whether or not it is caused in part by a party
c) Each contract/agreement shall contain the following language (when applicable):
Contractor/Permitee/Licensee agrees that for all work done in the county road right of
ways, easements and county property, it shall be solely responsible for work zone safety
and shall hold the County harmless and agree to indemnify the County for all claims that
arise from its work in the right of way, and further, it agrees that it will adhere to the
Manual on Uniform Traffic Control Devices during the project.
All delivery charges shall be included in the bid price and paid by the bidder/vendor. By signing a
contract, the bidder/vendor warrants he has notified the freight company that all freight and
delivery charges are to be prepaid by the contractor or vendor. Black Hawk County will not be
liable for any freight claims or unpaid freight bills arising from this contract.
CATALOGS AND SPECIFICATIONS
A Build Specification List, one complete set of catalogs and other specifications sheets or literature
giving detailed information on the item shall be included with the bid.
Delivery and invoicing must be completed within the 2021 fiscal year, between July 1, 2020 and
June 30, 2021. Delivery preferred prior to December 1, 2020
INSTRUCTIONS TO BIDDERS AND GENERAL TERMS AND CONDITIONS:
The successful bidder may request an application to apply for an Iowa Construction Sales Tax
Exemption Certificate for purchasing materials to be used in the contract.
All other terms and conditions pursuant to Attachment A apply.
The company shall maintain adequate liability insurance in form(s) and amount(s) sufficient to
protect Black Hawk County, its agencies, its employees, its clients and the general public against
loss, damage and/or expense related to performance under this agreement.
Upon submitting the contract, the company shall provide a Certificate of Insurance pursuant to the
requirements set forth in Attachment B.
In the event the insurance coverage is canceled or modified in any way, Black Hawk County must be
notified immediately. If at any time during the contract period the company fails to maintain the
minimum insurance coverage, the contract may be canceled at Black Hawk County’s option.
There shall be no cost to the County for any required insurance coverage or certification.
GENERAL TERMS AND CONDITIONS
1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word “COUNTY” refers to the COUNTY OF BLACK
HAWK, IOWA throughout these Instructions to Bidders and General Terms and Conditions. Similarly,
BIDDER refers to the person or company submitting an offer to sell its goods or services to the COUNTY.
The words QUOTATION, BID and PROPOSAL are all offers from a BIDDER, but may represent different
methods of obtaining price and other information from the BIDDER.
2. BID TABULATION AVAILABILITY - Bids will be evaluated promptly after opening. After award, a bid
tabulation summary will be sent to any company that submitted a bid or returned a Statement of No Bid.
BID RESULTS WILL NOT BE GIVEN OVER THE TELEPHONE. No Bid may be withdrawn for a period of
sixty (60) calendar days from the Bid Opening date.
3. BIDDER QUALIFICATIONS - No Bid shall be accepted from, and no contract will be awarded to, any
person, firm or corporation that is in arrears to the County upon debt or contract, that is a defaulter, as
surety or otherwise, upon any obligation to the County, or that is deemed irresponsible or unreliable by
the County. If requested, Bidders shall be required to submit satisfactory evidence that they have a
practical knowledge of the particular supply/service bid and that they have the necessary financial
resources to provide the proposed supply/service as described in the attached Technical Proposal
4. BID FORM - Each Bidder must submit an original Bid on the forms attached plus any additional sheets
provided by the Bidder that may be required for additional information. The Bidder shall sign his/her Bid
correctly, and the Bid may be rejected if it shows any omissions, alterations of the form, additions not
called for in the Bid, or any irregularities of any kind. The County will not consider replies that are not on
the County’s form. Bidders may submit additional information and brochures relative to the services for
which they are offering pricing, but those submittals will only be considered in addition to, not in lieu of,
any bid submitted on the County’s form. In case of a discrepancy between the unit price and the
extended price, the unit price shall prevail.
5. SPECIFICATION DEVIATIONS BY THE BIDDER - Any deviation from this specification MUST be noted in
detail, and submitted in writing and attached to the Bid Form. Completed specifications should be
attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of
the specification deviation statement and accompanying specifications will hold the Bidder strictly
accountable to the specifications as written herein. Failure to submit this document of specification
deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If
specifications or descriptive papers are submitted with Bids, the Bidder’s name should be clearly shown
on each document.
6. BIDDER REPRESENTATION - Each Bidder must sign the Bid with his/her usual signature and shall give
his/her full business address on the form provided in this Bid.
7. COLLUSIVE BIDDING - The Bidder certifies that the bid submitted by said Bidder is done so without any
previous understanding, agreement or connection with any person, firm, or corporation making a bid for
the same contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without
outside control, collusion, fraud or otherwise illegal action.
8. BROCHURES - Bids may include adequate brochures and advertising literature describing the service
offered in such fashion as to permit ready comparison with our specifications where applicable.
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