Agency: State Government of Louisiana
State: Louisiana
Level of Government: State & Local
  • 76 - Books, Maps, and Other Publications
Opps ID: NBD11472106202966314
Posted Date: Sep 14, 2020
Due Date: Sep 22, 2020
Solicitation No: 50001-1239
Source: Members Only
bid number description date issued bid open date/time help
Original: 50001-1239
08/20/2020 09/22/2020
11:00:00 AM CT
Addendum 1: 50001-1239-1
Bid due date & time is hereby extended to 9/22/2020 at 11:00 AM CST
Addendum 2: 50001-1239-2

Attachment Preview

11:00 AM CT
FAX #: 225-578-2292
Louisiana State University and Agricultural and
Mechanical College
213 Thomas Boyd Hall
Baton Rouge, LA 70803
Nicole Covarrubias
Buyer Phone
Buyer Email
Issue Date 08/20/2020
To Be Completed By Supplier
1. _______"No Bid" (sign and return this page only).
2. _______My Company does not wish to receive future solicitations for this spend category.
3. Specify your Delivery: To be made within ____________________ days after receipt of order.
4. If applicable, Supplier's Addendum Acknowledgement/Response:
As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and
_______submit no alterations/clarifications to our original bid.
_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.
General Instructions to Suppliers
1. Quotations for furnishing the items and/or services specified are hereby solicited, and will be received by the issuing LSU
Campus Procurement Office at the "Return Bid To" address stated above, until the specified due date and time.
2. Read the entire solicitation, including all terms, conditions and specifications.
3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price
are to be initialed by the supplier.
4. Bid prices shall include all delivery charges paid by the supplier, F.O.B. LSU Destination, unless otherwise provided in the
solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are subject to rejection and
5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is
6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and
specifications; and further certifies that this bid is made without collusion or fraud.
Rev. 5/18
Page 2
DUE DATE 09/15/2020
DUE TIME 11:00:00 AM
Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the University Procurement
Code (LAC 34:XIII. Chapters 3-25) and the terms, conditions, and specifications stated in this solicitation. In the event of conflict
between the General Instructions to Suppliers or Standard Terms & Conditions and the Special Terms & Conditions, the Special
Terms & Conditions shall govern.
1. Supplier Enrollment
Suppliers providing a bid/quote in response to a LSU solicitation must be setup in the University's new procurement system
(Workday) for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior
to submitting a bid response and/or the bid due date and time to ensure bid tabbing can be done timely after the bid deadline.
This website is used in place of a paper form and must be accompanied with an IRS Request for Taxpayer Identification
Number and Certification form (W-9 or W-8 if foreign) to collect the required business and tax information that support the
University's reporting and compliance requirements. To inquire if you or your company is setup or for questions regarding setup,
email The supplier enrollment form can be located at:
2. Bid Forms
Bids are to be submitted on the LSU solicitation forms provided, and must be signed by an authorized agent of the supplier in
accordance with LAC 34:XIII.517. Bids submitted on other forms or in other price formats may be considered informal and may
be rejected in part or in its entirety. Bid submissions should not be spiral bound.
3. Interpretation of Solicitation/Supplier Inquiries
If supplier is in doubt as to the meaning of any part or requirement of this solicitation, supplier may submit a written request for
interpretation to the Buyer-of-Record at the fax number shown above. No decisions or actions shall be executed by any supplier
as a result of oral discussions with any LSU employee or consultant. Any interpretation of the documents will be made by formal
addendum only, issued by the Procurement Office. LSU shall not be responsible for any other interpretations or assumptions
made by supplier.
4. Bid Addenda
Bid Addenda is to be signed and returned with your bid. If you have already submitted your bid, and this Addendum creates a
need to revise/clarify your original response in any way, you are required to submit such in writing. To be considered, your
addendum response must be submitted to and received by the issuing LSU Campus Procurement Office at the "Return Bid To"
address stated above. submittals for price alterations and addenda to bids must be clearly marked with the solicitation number
and the bid due date/time and returned via fax, courier service, hand delivery, email, or USPS mail. Bid revisions received after
the bid due date and time cannot be considered, whereupon the supplier must either honor or withdraw its original bid.
5. Standards of Quality
Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and the specifications
contained in the solicitation. Any manufacturer's name, trade name, brand name, or catalog number used in the specification is
for the purpose of describing the standard of quality, performance, and characteristics desired; and is not intended to limit or
restrict competition. Supplier must specify the brand and model number of the product offered in his bid. Bids not specifying
brand and model number shall be considered as offering the exact product specified in the solicitation.
6. New Products / Warranty
All products bid for purchase must be new, never previously used, of the manufacturer's current model and/or packaging, and of
best quality as measured by acceptable trade standards. The manufacturer's standard published warranty and provisions shall
apply, unless more stringent warranties are otherwise required by LSU and specified in the solicitation. In such cases, the
supplier and/or manufacturer shall honor the specified warranty requirements, and bid prices shall include any premium costs of
such coverage.
7. Descriptive Information
Supplier proposing an equivalent brand or model are to submit with the bid descriptive information (such as literature, technical
data, illustrations, etc) sufficient for LSU to evaluate quality, suitability, and compliance with the specifications. Failure to submit
descriptive information may cause bid to be rejected. If item(s) bid do not fully comply with specifications, supplier must state in
what respect item(s) deviate. Supplier's failure to note exceptions in its bid will not relieve the supplier from supplying the actual
products requested.
Rev. 5/18
Page 3
DUE DATE 09/15/2020
DUE TIME 11:00:00 AM
8. Bids / Prices / F.O.B. Point / Taxes
• The bid price for each item is to be quoted on a "net" basis and F.O.B. LSU Destination, i.e. title passing upon receipt and
inclusive of all delivery charges, any item discounts, etc.
• Bids other than F.O.B. LSU Destination may be rejected.
• Bids indicating estimated freight charges may be rejected.
• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.
• Suppliers who do not quote "net" item prices and who separately quote an overall "lump sum" freight cost or discount for all
items shall be considered as submitting an "all-or-none" bid for evaluation and award purposes; and risk rejection if award
is made on an item or grouped basis.
• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter
acceptance periods may be rejected.
• Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.
• In the event of extension errors, the unit price bid shall prevail.
• Supplier is responsible for including all applicable taxes in the bid price. LSU is exempt from all Louisiana state and local
sales and use taxes.
9. Applicable Law
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
10. Terms and Conditions
This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein.
Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, supplier
agrees that contrary terms and conditions which may be included in its bid are nullified.
11. Supplier Forms/LSU Signature Authority
The terms and conditions of the LSU solicitation and purchase order/contract shall solely govern the purchase agreement, and
shall not be amended by any supplier contract, form, etc.
The University’s chief procurement officer, or authorized designee, is delegated sole authority to execute/sign any supplier
contracts, forms, etc, on behalf of LSU. Departments are expressly prohibited from signing any supplier forms. Any such
supplier contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and shall not be
recognized by LSU in any dispute arising therefrom. Suppliers who present any such forms to department users for signature
without regard to this strict LSU policy may face contract cancellation, suspension, and/or debarment.
12. Awards
Award will be made to the lowest responsible and responsive supplier. LSU reserves the right: (1) to award items
separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items; and (3)
to waive any informalities.
13. Acceptance of Bid
Only the issuance of an official LSU purchase order/contract, a Notification of Award letter, or a Notification of Intent to Award
letter shall constitute the University's acceptance of a bid. LSU shall not be responsible in any way to a supplier for goods
delivered or services rendered without an official purchase order/contract. Bid tabulations may be requested after acceptance of
14. Awarded Products
Only those awarded brands and numbers stated in the LSU contract are approved for delivery, acceptance, and payment
purposes. Any substitutions require prior approval of the Procurement Office. Any defect in any product may cause its rejection.
15. Delivery/Default of Supplier
Supplier is responsible for making timely delivery in accordance with its quoted delivery terms. Failure to deliver within the time
specified in the bid/award will constitute a default and may be cause for contract cancellation. Where the University has
determined the supplier to be in default, LSU reserves the right to purchase any or all goods or services covered by the contract
on the open market and to surcharge the supplier with costs in excess of the contract price. Until such assessed surcharges
have been paid, no subsequent bids from the defaulting supplier will be considered for award.
16. Supplier Invoices
Invoices shall reference the LSU purchase order number, supplier's packing list/delivery ticket number, shipping/delivery date,
etc. Invoices are to be itemized and billed in accordance with the order, and submitted on the supplier's own invoice form.
Invoices submitted by the supplier's third party supplier are not acceptable. Delinquent payment penalties are mandated and
governed by Louisiana R.S. 39:1695. Supplier penalties to the contrary shall be null and void, shall have no legal force, and
shall not be recognized by LSU in any dispute arising therefrom.
17. Assignment of Contract/Contract Proceeds
Supplier shall not assign, sublet or transfer its contractual responsibilities, or payment proceeds thereof, to another party without
the prior written consent and approval of the Procurement Office. Unauthorized assignments of contract or assignments of
contract proceeds shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising
Rev. 5/18
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DUE DATE 09/15/2020
DUE TIME 11:00:00 AM
18. Right to Piggyback
Where this solicitation may name one department as the primary contract user, LSU reserves the right to authorize additional
departments/campuses to use the contract as their needs arise; and Vendor shall honor all such purchase orders.
19. Contract Cancellation
LSU has the right to cancel any contract for cause, in accordance with procurement rules and regulations, including but not
limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications,
conform to sample quality or to be delivered in good condition; (3) misrepresentation by the supplier; (4) fraud, collusion,
conspiracy or other unlawful means of obtaining any contract with the University; (5) conflict of contract provisions with
constitutional or statutory provisions of state or federal law; (6) any other breach of contract. LSU has the right to cancel any
contract for convenience at any time by giving thirty (30) days written notice to the supplier. In such cases, the supplier shall be
entitled to payment for compliant deliverables in progress.
20. Prohibited Contractual Arrangements
Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant’s immediate family, or legal entity in which
he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under the supervision
or jurisdiction of the agency of such public servant. See statute for complete law, exclusions, and provisions.
21. Equal Employment Opportunity Compliance
By submitting and signing this bid, supplier agrees not to discriminate in its employment practices, and will render services
under any contract entered into as a result of this solicitation without regard to race, color, religion, sex, age, national origin,
veteran status, political affiliation, handicap, disability, or other non-merit factor.
22. Mutual Indemnification
Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees harmless from
and against any and all losses, liabilities, and claims, including reasonable attorney's fees arising out of or resulting from the
willful act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in performing its
obligations under this agreement, provided however, that neither party hereto shall be liable to the other for any consequential
damages arising out of its willful act, fault, omission, or negligence.
23. Right to Audit
The University shall be entitled to audit the books and records of a supplier or any subcontractor under any negotiated contract
or subcontract to the extent that such books and records relate to the performance of such contract or subcontract. Such books
and records shall be maintained by the supplier for a period of five (5) years from the date of final payment under the prime
contract and by the subcontractor for a period of five (5) years from the date of final payment under the subcontract, pursuant to
LAC 34:XIII.1603.
24. Diverse Supplier
(a) Supplier understands that LSU, as the state's flagship university, has an interest in providing entrepreneurial opportunities to
diversity-owned businesses. The university is dedicated to promoting the growth and development of minority, women, and
small and historically underutilized businesses (“Diverse Businesses”) by providing opportunities to participate in university
(b) In support of this commitment, the supplier shall use good faith and best efforts to provide opportunities to Diverse
Businesses that are either certified by the state or another certifying agency in a diverse category, as a subcontractor or supplier
under this agreement.
(c) If applicable, supplier shall provide LSU with a list of diversity-owned businesses during each contract year, the list of
businesses should identify: (1) the name of the business; (2) its principal office or address; (3) the owner(s); and (4) the services
or goods that it may provide or supply and the value of the goods or services procured from the businesses included on
supplier’s list.
(d) To the extent that any federal or state law, rule, or regulation would require that this section be modified or voided, the
parties agree that such provision can be amended or severed from the agreement without affecting any of the other terms of the
25. Data Privacy
By signing and submitting this bid, I hereby authorize that all information provided in this solicitation, including any and all
personal or company data may be shared with LSU departments, suppliers and other governmental agencies to facilitate
procurement transactions. This data will be retained according to LSU’s retention schedule. To learn more about privacy at LSU,
please see the LSU Privacy Statement.
26. Certification of No Suspension or Debarment
By signing and submitting this bid, supplier certifies that its company, any subcontractors, or principals thereof, are not
suspended or debarred under federal or state laws or regulations. A list of parties who have been suspended or debarred by
federal agencies is maintained by the General Services Administration and can be viewed on the internet at
Rev. 5/18
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DUE DATE 09/15/2020
DUE TIME 11:00:00 AM
1. Due to the COVID-19 emergency, LSU Procurement Services is suspending in-person attendance at public bid openings
conducted by LSU Procurement Services.
The LSU campus is closed to non-essential personnel making the receipt of physical bids impossible. Therefore, bids must be
submitted electronically to LSU Procurement Services until further notice.
Bids must be emailed to (This email address should be used for bid submissions only). When submitting
electronically, the RFQ number and solicitation title should be listed in the subject line of the email.
If you have submitted a bid through USPS, FedEx, UPS or another mail carrier, it is your responsibility to send an additional copy
electronically. Neither the physical bids nor late bids will be accepted.
Any supplier who would like to view the opening of this bid can access the following link:
The link will be live at 11:00 AM CST on the date of bid opening and will provide live audio and video access to this bid opening. Bid
opening will begin at 11:10 AM CST to allow for all attendees to get logged in and signed in.
2. All art, color separations, film, negatives, tapes, floppy disks, special plates, dies, etc, created by the vendor to produce this job are
to become the unconditional property of the University. Successful vendor is to forward all such items to the department upon
completion of this job, unless otherwise arranged.
3. Quality of Workmanship and Stock: All articles furnished and work done must be of a first class quality. The use of poor type, poor
press work or the use of a different color of ink from that ordered, inferior binding, inferior quality or mismatched paper stock, a lesser
grade of paper than that ordered, or any other discrepancies will be sufficient cause for the rejection of the work and for refusal of
payment until the contract controversy is resolved.
4. Bid prices are to be quoted FOB LSU/DESTINATION and inclusive of any and all applicable shipping and handling charges.
5. LSU is a member of the National Association of Educational Procurement (NAEP) and the E & I Cooperative Purchasing Service.
6. ALL-OR-NONE-AWARD: It is the intent of the University to award all items on an all-or-none basis to the overall lowest responsive
and responsible bidder.
7. Nonperformance: Supplier is required to perform in strict accordance with all contract specifications, terms, and conditions. Supplier
will be advised in writing of nonperformance issues and shall be required to promptly implement corrective actions to ensure contract
compliance and to prevent recurrences. In the event supplier nonperformance is deemed severe, LSU reserves the right at its sole
discretion suspend supplier and cancel the contract with a ten day written notice. Contract cancellations due to nonperformance may
be cause to deem supplier non-responsible in future solicitations.
8. If an automobile is utilized in the execution of the contract, including deliveries made with company owned, hired, and/or non-
owned vehicles, successful bidder shall be required to furnish a certificate of insurance evidencing coverages per attached insurance
requirements. The Board of Supervisors of Louisiana State University and Agricultural and Mechanical College shall be named as an
additional insured on all liability policies.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.


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