DOTD-Waste Disposal Services
|Agency:||State Government of Louisiana|
|Level of Government:||State & Local|
|Posted Date:||Jan 10, 2019|
|Due Date:||Jan 16, 2019|
|bid number||description||date issued||bid open date/time||help|
DOTD-Waste Disposal Services
2:00:00 PM CT
Addendum 1: 3000011895-1
Attachments: Insurance Requirements
STATE OF LOUISIANA
Department of Transportation & Develop.
RESPONSES MUST BE
02:00 PM CST
SUBMIT FAX RESPONSE
Opening Date: 01/16/2019
Vendor Name and Address: (to be completed by Vendor)
Fax Number: 225-379-1862
RFx Number: 3000011895
Buyer: ALICE SMITH
Buyer Phone: 225-379-1463
Scheduled Begin Date:
Scheduled End Date:
Ship To Address:
DOTD ENG&OP-BOSSIER CITY/DIST04
3339 INDUSTRIAL DR
BOSSIER CITY, LA 71112
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Delivery will be made this number of days After Receipt of Order (ARO)
2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
Name of Solicitation: DOTD-Waste Disposal Services
This is a request for a fax quote only. This is not an order. Return by fax to: 225-379-1862 or
Please print all attachments to ensure all documents related to the RFx are reviewed prior to bidding.
Attached is a copy of the Insurance Requirerments.
NOTE: Refer to standard terms and conditions herein for additional instructions.
Unit price bid must not exceed two digits to the right of the decimal point. Unit price submitted beyond
two digits will be rounded off to the nearest second digit. Should bid in correct unit of measure shown
to be considered for award. Quote submitted in any other unit of measure may not be considered.
VENDOR TELEPHONE NUMBER:
Signature of Authorized Bidder
Name of Bidder
(Typed or printed)
Fax bid: 3000011895
Page 2 of 7
Terms:_________________________ Delivery ARO:_________________________
NOTE: All bidders should furnish descriptive literature with bid.
Bidder may be required to furnish literature prior to award.
All bidders should indicate the manufacturer and model number for each line number where
applicable. If manufacturer and model number is not shown, bid may not be considered for award.
Products are subject to laboratory testing before final acceptance.
Low bidder may be required to submit a sample of product bid. If requested, sample must be
furnished at vendor's expense and should be received within ten (10) to twenty (20) days from date of
request not to exceed thirty (30) days. Package should be clearly labeled with company name, brand
name and number and Solicitation number.
Deliveries accepted Monday through Friday, 6:00 AM - 6:00 PM except for holidays, weekends, or
times of disaster. Please call (225) 935-0231 or (225) 935-0179 at least twenty-four (24) hours prior to
Insurance shall be carried by the contractor and a certificate of insurance shall be furnished within ten
days after notification. The limits of such insurance shall follow the attached requirements and shall
be from a company licensed to do business in the State of Louisiana (see attached insurance
SERVICE / EQUIPMENT REQUIREMENTS:
The contractor will be responsible for maintaining, deodorizing, disinfecting of containers (including
recycling containers). Responsibility also includes an/all cost for chemicals needed to sanitize
Upon Agency request, all containers must be thoroughly cleaned and disinfected to prevent possible
disease or odor.
All containers must be treated with insecticide, pesticide or whatever is needed to control flies,
Cleaning of spills or leaks resulting from disposal operations shall be the responsibility of the
Contractor. Contractor shall be responsible for keeping loading areas, including clean up of any paper
or general trash in the immediate vicinity of the containers, reasonably clean and in a sanitary
condition at all times.
Contractor will be required to use only Louisiana State Board of Health approved landfill sites to
dispose of refuse. The landfill site will not be provided by the Agency.
The Agency will be responsible for providing access to the containers, however, Contractor will be
responsible for damage, such as broken curbs, ruts, etc., outside of normal access drives.
Payments will be made monthly upon receipt of invoice from the Contractor. Contractor will provide
one (1) invoice a month.
Fax bid: 3000011895
Page 3 of 7
In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and
resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer
(EFT) payments. EFT payments are sent from the State's bank directly to the payee's bank each
weekday. The only requirement is that you have an active checking or savings account at a financial
institution that can accept Automated Clearing House (ACH) credit files and remittance information
electronically. Additional information is available at
Vendor registration should be completed in LaPAC prior to bid submission. This only applies to those
vendors that have not registered in LaPAC.
Vendor registration must be completed prior to award.
1 Product Category:76121500
Furnishing of one (1) 30 cubic-yard open top roll-off
container for regular trash and road debris (no exception
other than hazardous waste) for the District 04 Shreveport
Maintenance Unit located at 9105 St. Vincent Ave. in
Monthly rental fee for one (1) Roll-Off Container.
Container to be approximately 22' long by 8' wide with a
door on one end that swings open.
MON __________ ________________
2 Product Category:76121500
Disposal Fee for tonnage
TON __________ ________________
3 Product Category:76121500
Haul rate for pick-up service.
Pick-up service to include transportation and disposal of
contents in container.
Service will be on an as needed basis and only by
notification from Shreveport
Upon notification, vendor must pick-up container within
24-hours, empty and return to user within the next 24
EA __________ ________________
Fax bid: 3000011895
Page 4 of 7
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED OR HAND PRINTED. ANY CORRECTIONS, ERASURES OR OTHER FORMS OF
ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED BY A PROPERLY AUTHORIZED PARTY.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
9. IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS,
TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION
OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE HAND PRINTED OR TYPEWRITTEN.
10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
12. BID FORMS.
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS
PROVIDED, PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND; AND
B. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.
BIDS MUST BE FAXED AS SPECIFIED IN THE SOLICITATION PRIOR TO TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL
BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED
BEFORE BID OPENING. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES NOT BID.
13. STANDARDS OF QUALITY.
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND
ANY MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR
THE PURPOSE OF DESCRIBIING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND
IS NOT INTENDED TO LIMIT OR RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER
OF THE PRODUCT OFFERED IN HIS BID. BIDS NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED
AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE SOLICITATION.
14. DESCRIPTIVE INFORMATION.
BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS
Fax bid: 3000011895
Page 5 of 7
ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE
QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT
DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S
PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID
DO NOT FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD
STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE
SUCCESFUL BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.
15. RECEIPT OF FAX BIDS.
NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN AT THE BID OPENING
OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED NO LATER THAN 72 HOURS AFTER BID RECEIPT.
INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY VISITING THE STATE OF LOUISIANA DURING NORMAL
WORKING HOURS. WRITTEN BID TABULATIONS WILL NOT BE FURNISHED.
THE STATE OF LOUISIANA RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-OR-NONE
BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES.
17. PRICES .
UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE,
INCLUDING TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF
30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION
MAY BE REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN
BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.
VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT
FROM ALL STATE AND LOCAL SALES AND USE TAXES.
20. NEW PRODUCTS.
UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER
PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED
OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION.
THE MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.
21. CONTRACT RENEWALS.
UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED
FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL
CONTRACT TERM CANNOT EXCEED 36 MONTHS.
22. CONTRACT CANCELLATION.
THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:
(A) MISREPRESENTATION BY THE CONTRACTOR; (B) CONTRACTOR’S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL
MEANS OF OBTAINING ANY CONTRACT WITH THE STATE OF LOUISIANA; (C) CONFLICT OF CONTRACT PROVISIONS WITH
CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW; (D) ABUSIVE OR BELLIGERENT CONDUCT BY
CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE; (E) CONTRACTOR’S INTENTIONAL VIOLATION OF THE
PROCUREMENT CODE (LA. R.S. 39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS; OR, (F) ANY LISTED REASON FOR
DEBARMENT UNDER LA. R.S. 39:1672.
THE STATE OF LOUISIANA MAY TERMINATE THE CONTRACT FOR CONVENIENCE AT ANY TIME (1) BY GIVING THIRTY (30) DAYS
WRITTEN NOTICE TO THE CONTRACTOR OF SUCH TERMINATION: OR (2) BY NEGOTIATING WITH THE CONTRACTOR AN EFFECTIVE
DATE. THE STATE SHALL PAY CONTRACTOR FOR, IF APPLICABLE: (A) DELIVERABLES IN PROGRESS; (B) THE PERCENTAGE THAT
HAS BEEN COMPLETED SATISFACTORILY; AND, (C) FOR TRANSACTION-BASED SERVICES UP TO THE DATE OF TERMINATION, TO
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