Welding Equipment & Installation

Agency: State Government of Louisiana
State: Louisiana
Level of Government: State & Local
Category:
  • 34 - Metalworking Machinery
Opps ID: NBD11472145453460836
Posted Date: Jan 10, 2019
Due Date: Jan 14, 2019
Solicitation No: 40023-SUL-13437
Source: Members Only
bid number description date issued bid open date/time help
40023-SUL-13437 Welding Equipment & Installation
Original: 40023-SUL-13437
12/13/2018 01/14/2019
10:00:00 AM CT
40023
Additional Items Required
Addendum 1: 40023-SUL-13437-1
12/14/2018
Cancellation of Bid
Addendum 2: 40023-SUL-13437-2
01/10/2019

Attachment Preview

INVITATION TO BID
BID CLOSING DATE AND TIME:
14 January 2019 @ 10:00 AM CST
SOLICITATION NO: 40023-SUL-13437
ISSUE DATE: 13 December 2018
VENDOR NAME AND ADDRESS
RETURN SEALED BID VIA POST
OR IN PERSON:
NORTHSHORE TECHNICAL
COMMUNITY COLLEGE
LACOMBE STEM CAMPUS
65556 CENTERPOINT BLVD
TAMMANEND BUSINESS SUBDIVISION
LACOMBE, LA 70445
Purchasing Manager: SHARON CHARRIER
PHONE: 985-545-1225
FAX: 985-214-4404
FISCAL YEAR: 19
* FILL IN VENDOR NAME AND
ADDRESS ABOVE BEFORE SUBMITTING
23270000 Welding & Soldering & Brazing Machinery & Accessories & Supplies
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. FILL IN ALL BLANK SPACES
3. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF ALTERATION
TO UNIT PRICES SHOULD BE INITIALIZED BY THE BIDDER.
4. BIDS CONTAINING “PAYMENT IN ADVANCE”C.O.D.” REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. SPECIFY YOUR PAYMENT TERMS: _______________________________________. CASH DISCOUNTS FOR LESS THAN 30 DAYS
OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING AWARDS.
THE BIDDER CERTIFIES:
COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.
THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.
THAT IF MY BID IS ACCEPTED WITHIN ________ DAYS FROM BID CLOSING TIME, MY FIRM WILL FURNISH ANY OR
ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)
DELIVERY WILL BE MADE WITHIN ______________ DAYS AFTER RECEIPT OF ORDER.
BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS,
TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT
COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED TO BIND THE
VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR TYPEWRITTEN.
VENDOR TELEPHONE NUMBER: ______________________ TITLE: ________________________________________________________
DATE: ______________________________________________ EMAIL: __________________________________________________________
FAX NUMBER: _______________________________________ SIGNATURE: ______________________________________________________
Page 2 of 5
1
ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS
SHOWN ABOVE.
2
BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON
AND IN ACCORDANCE WITH, FORMS PROVIDED, PROPERLY SIGNED BIDS.
3
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID
OPENING TIME IN ORDER TO BE CONSIDERED. BID OPENING: BIDDERS MAY ATTEND THE BID OPENING,
BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN
AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED WITHIN 72
HOURS AFTER BID OPENING.
4
AWARDS: NTCC RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-
OR-NONE BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES.
5
PRICES: UNLESS OTHERWISE SPECIFIED BY NTCC IN THE SOLICITATION, BID PRICES MUST BE
COMPLETE, INCLUDING TRANSPORATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR
ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX,
CASE, ETC) AS SPECIFIED IN THE BID.
6
DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD
SUBMIT WITH THE BID INFORMATION (SUCH AS ILLUSTRATIONS, DESCRIPTIVE LITERATURE, AND
TECHNICAL DATA) SUFFICIENT FOR NTCC TO EVALUATE QUALITY, SUITABILITY, AND COMPLIANCE WITH
THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY
CAUSE BID TO BE REJECTED.
7
CONTRACT RENEWALS: UPON AGREEMENT OF NTCC AND THE CONTRACTOR, A TERM
CONTRACT MAY BE EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICE, TERMS
AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36 MONTHS.
8
NTCC RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN
NOTICE.
Preferences: IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39:1595, A PREFERENCE MAY BE
ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF
EQUAL QUALITY.
DO YOU CLAIM THIS PREFERENCE? YES _____________________ NO ________________
SPECIFY THE LINE NUMBERS: _____________________________________________________
SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED, PRODUCED, GROWN
OR ASSEMBLED:
_______________________________________________________________________________
DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE? YES: _______ NO _____________
IF SO, DO YOU CERTIFY THAT AT LEAST 50% OF YOUR LOUISIANA WORKFORCE IS
COMPRISED OF RESIDENTS OF LOUISIANA? YES: _____________ NO: ______________
FAILURE TO SPECIFY ABOVE INFORMATION MAY CAUSE ELIMINATION FROM PREFERENCES
BIDDERS REPRESENTATION:
IN MAKING YOUR BID, EACH BIDDER REPRESENTS THAT: YOU HAVE READ AND UNDERSTOOD THE BID
DOUCMENTS AND YOU BID HAS BEEN MADE IN ACCORDANCE HEREWITH: YOU HAVE VISITED THE SITE,
IF REQUIRED, AND HAVE FAMILIARIZED YOURSELF WITH THE LOCAL CONDITIONS UNDER WHICH THE
WORK IS TO BE PERFORMED.
Page 3 of 5
ANY ORDERS RESULTING FROM THIS SOLICITATION WILL BE PAID WITH FY 19 FUNDS, IF APPROPRIATED
BY THE LEGISLATURE. DELIVERY CANNOT BE MADE PRIOR TO JULY 1, 2018, AND YOUR BID PRICES MUST
BE FIRM FOR ACCEPTANCE AT DELIVERY ACCORDINGLY.
THE QUANTITIES ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OF LESSER
QUANTITY IS NEEDED, THE RIGHT IS RESERVED BY THE STATE OF LOUISIANA TO INCREASE OR DECREASE
THE AMOUNT, AT THE UNIT PRICE STATED IN THE BID.
IN AN EFFORT TO INCREASE EFFICIENCIES AND EFFECTIVENESS, AS WELL AS BE STRATEGIC IN UTILIZING
TECHNOLOGY AND RESOURCES FOR THE STATE AND VENDORS, THE STATE INTENDS TO MAKE ALL
PAYMENTS TO VENDORS ELECTRONICALLY. THE LaCARTE PROCUREMENT CARD WILL BE USED FOR
PURCHASES OF $5,000 AND UNDER, AND WHERE FEASIBLE, OVER $5,000. VENDORS WILL HAVE A
CHOICE OF RECEIVING ELECTRONIC PAYMENT FOR ALL OTHER PAYMENTS BY SELECTING ELECTRONIC
VENDOR PAYMENT SOLUTION (EVP) OR ELECTRONIC FUNDS TRANSFER (EFT).
IF YOU RECEIVE AN AWARD AND DO NOT CURRENTLY ACCEPT THE LaCARTE CARD OR EVP, OR HAVE
NOT ALREADY ENROLLED IN EFT, YOU WILL BE ASKED TO COMPLY WITH THIS REQUEST BY CHOOSING
ONE OF THE FOLLOWING THREE OPTIONS. YOU MAY INDICATE YOUR ACCEPTANCE BELOW.
THE LaCARTE PROCUREMENT CARD USES A VISA CARD PLATFORM. VENDORS RECEIVE PAYMENT FROM
STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES. VENDORS
CANNOT PROCESS PAYMENT TRANSACTIONS THROUGH THE CREDIT CARD CLEARINGHOUSE UNTIL THE
PURCHASED PRODUCTS HAVE BEEN SHIPPED AND RECEIVED, OR THE SERVICES PERFORMED.
FOR ALL STATEWIDE AND AGENCY TERM CONTRACTS:
UNDER THE LaCARTE PROGRAM, PURCHASE ORDERS ARE NOT NECESSARY. ORDERS MUST BE
PLACED AGAINST THE NET DISCOUNTED PRODUCTS OF THE CONTRACT. ALL CONTRACT TERMS
AND CONDITIONS APPLY TO PURCHASES MADE WITH LaCARTE.
IF A PURCHASE ORDER IS NOT USED, THE VENDOR MUST KEEP ON FILE A RECORD OF ALL
LaCARTE PURCHASES ISSUED AGAINST THIS CONTRACT DURING THE CONTRACT PERIOD. THE
FILE MUST CONTAIN THE PARTICULAR ITEM NUMBER, QUANTITY, LINE TOTAL AND ORDER
TOTAL. RECORDS OF THESE PURCHASES MUST BE PROVIDED TO THE OFFICE OF STATE
PROCUREMENT UPON REQUEST.
EVP METHOD CONVERTS CHECK PAYMENTS TO A VISA CREDIT CARD, THEREBY STREAMLINING
PAYMENTS TO YOUR ORGANIZATION. PARTICIPANTS RECEIVE A CREDIT CARD ACCOUNT NUMBER WITH
UNIQUE SECURITY FEATURES. THIS CARD WILL HAVE $0 AVAILABLE FUNDS UNTIL AN INVOICE IS
APPROVED FOR PAYMENT. AS PAYMENTS ARE APPROVED, ELECTRONIC REMITTANCE NOTIFICATIONS
ARE SENT VIA EMAIL ALONG WITH APPROVAL TO CHARGE THE CARD FOR THAT AMOUNT. EVP
REQUIRES NO CHANGE TO CURRENT INVOICE PROCEDURES; IT IS SECURE, AND DOES NOT REQUIRE
YOUR BANK INFORMATION.
Page 4 of 5
EFT PAYMENTS ARE SENT FROM THE STATE’S BANK DIRECTLY TO THE PAYEE’S BANK EACH WEEKDAY.
THE ONLY REQUIREMENT IS THAT YOU HAVE AN ACTIVE CHECKING OR SAVINGS ACCOUNT AT A
FINANCIAL INSTITUTION THAT CAN ACCEPT AUTOMATED CLEARING HOUSE (ACH) CREDIT FILES AND
REMITTANCE INFORMATION ELECTRONICALLY. ADDITIONAL INFORMATION IS AVAILABLE AT:
http://www.doa.louisiana.gov/OSRAP/EFTfor Website.pdf
http://www.doa.louisiana.gov/ERP/pdfs/LaGov%20AP-03%20-%20-
20EFT%20Vendor%20Enrollment%20Form.pdf
http://www.doa.louisiana.gov/OSRAP/EFTfor Website.pdf
IF AN AWARD IS MADE TO YOUR COMPANY, PLEASE CHECK
WHICH OPTION YOU WILL ACCEPT OR INDICATE IF YOU ARE
ALREADY ENROLLED
Payment Type Will Accept Already Enrolled
LaCarte
_______
______
EVP
_______
______
EFT
_______
______
________________________________________
Printed Name of Individual Authorized
_________________________________________
Authorized Signature for payment type chosen
______________________
Date
_______________________________________________
Email address and phone number of authorized individual
Page 5 of 5
PRICE SHEET:
COMMODITY DESCRIPTION
1. FLEXTEC 350X STANDARD COMPACT
4-PACK RACK 380/460/575/3/50/60
(OR EQUAL)
2. LF-72 WIRE FEEDER, BENCH MODEL
STANDARD DUTY
(OR EQUAL)
3. WATTS COUPON CUTTER
WAT W-60-20 V.I.D. 5534
(OR EQUAL)
4. WATTS W-TTH TORCH HOLDER
(OR EQUAL)
5. HARRIS 11021425 98-6ER32
MACHINE TORCH WITH RACK
HAR 1101425
(OR EQUAL)
INVITATION TO BID # 40023-SUL-13437
QTY
PRICE
TOTAL
PROJECT # NTCC ADVANCED TECHNOLOGY CENTER
FP&C 01-107-05B-13-PART 1R-F.01000115
4
EA ____________ _____________
8
EA ____________ _____________
2
EA ____________ _____________
2
EA ____________ _____________
4
EA ____________ _____________
6. INSTALLATION EQUIPMENT
TO BE AFFIXED TO FLOOR/WALLS
1
EA ____________ _____________
7. SHIPPING TO:
NTCC LACOMBE CAMPUS
ADVANCED TECHNOLOGY CENTER
65556 CENTERPOINT BLVD
LACOMBE, LA 70445
1
EA ____________ _____________
GRAND TOTAL
__________________________
** BIDDER MAY DO A SITE VISIT TO VIEW CLASSROOM TO DETERMINE INSTALLATION COSTS. ADVANCED
TECHNOLOGY CENTER IS UNDER CONSTRUCTION. NTCC WILL BE CLOSED FROM 12/19/18 1/1/19,
HOWEVER ACCESS TO BUILDING CAN BE GRANTED BY CONTRACTOR.
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